The final presentation
will be from 7:30-10:00 PM in room 34-101 on the date indicated in
the course schedule.
There are a number of activities that need to be coordinated, so
please review the general information, booth
setup instructions, and timeline below carefully.
General information
There are 10 minutes for each presentation, followed by a
5 minute discussion period and a maximum of 5 minutes for transition
between teams.
The goal of the presentation is to display merits of your design:
the prototypes, key needs, technical innovation, how it could be realized
as a product (simplified business case/development plan), and outstanding
issues.
All guests will be provided with a review
form to provide feedback. Your team's grade
for the final presentation will
be determined by your team instructors. Presentation design and execution
is an important component of the review.
Video of prior presentations are in the course
gallery. Videos from 2008 are linked on the course home page. Presentations typically include elements such as product
demonstrations, slides, video and animations. It is advisable to show
the product right at the start of the presentation.
The presentation order is:
Additionally, your team needs to prepare a booth so
that guests can see your products prior to the presentation and meet
with you during the reception immediately following the presentations.
A team booth typically includes a prototype display,
posters, brochures, and demonstration videos as appropriate. More details about team
booths are in the booth setup instructions.
Food will be provided during the reception after the
presentations.
Please see the timeline for details
about when AV testing and setup.
Booth setup
Each team will have a booth, in the foyer outside
of the presentation room (34-101). The revolving door in the foyer will be locked and the main guest entrance/reception (highlighted with a canopy) will lead past the elevators.
A 30x72 inch table, a table cloth, 110 VAC outlets and spot lighting
from above. Please let the course
instructor know if other special equipment will be needed. If teams that have large sets to display their product can plan so that they do not need the extra table it will help with space issues.
The layout for the booths is shown below. This may be updated on December 4 when team presentation needs are better understood.
Timeline
| Day and time |
Activity |
Notes |
Friday, Dec. 4
1-5:00 PM
|
Presentation practice sessions
|
Please see the practice session
logistics for details. |
Monday, Dec. 7
2 PM |
Presentation validation |
The course TAs will
be in the Pappalardo lab with an LCD projector. Each team must
bring their laptop with their final presentation and all media loaded
and tested on it. Also bring a memory stick with all presentation media on it. The TAs will port your materials to the single computer that will be used for the final presentation, and make sure that everything works as planned. |
Monday, Dec. 7
5-6:15 PM |
Booth setup and final presentation uploading |
Prototypes need to be moved to the foyer of 34-101 and team
booths should be setup.
Setup needs
to be completed by 6:15 since guests will start showing up around
this time. If help is needed for planning the move please see Dick Fenner or the course
instructor.
Red should put their prototype directly
in the presentation room since they present first. Red and Blue teams should plan on having their sets at 34-101 right at 5 PM since they will take considerable time to fill with water.
Name tags for team members can be picked up from your booth
area.
Final versions of presentation materials should be uploaded onto the presentation computer and checked with the TAs. No slide changes will be made after this time.
|
Monday, Dec. 7
5:45 PM |
Final AV test |
The complete presentations will
be tested using the actual AV equipment and the actual presenters. Do not be late for the test because we will not test after 6:30, once guests begin arriving. |
Monday, Dec. 7
7:00 PM |
Pappalardo lab closes
|
|
Monday, Dec. 7
7:30-10:00 PM |
Presentations |
The presentations start at 7:30 sharp. All students should
attend the presentations. Do not enter or leave the room while
another team is presenting.
When the question period begins for the team prior to you,
you should leave the room and prepare to bring your prototype
into the room. When the transition period begins (after 5 minutes of questions), you will bring
items in through the bottom (west) door shown in the figure
above, presenters will be fitted with microphones, and your
computer will be connected to the AV system.
When the question period for your presentation is over and
the transition period begins, you will need to remove your prototype
from the room using the top (east) door shown in the figure
above. Presenters will return microphones, remove their
computer, and re-setup their booth area so it is ready for the
reception following the presentations. Plan to do all of this during the 5 minute transition
period. Remember, please do not enter the room once the next
team's presentation has started.
Blue, going last, will stay setup in the presentation room during the reception. We will bring your table and posters into 34-101 since the your area in the foyer will be used for the reception, and it is not reasonabe to move out of the room during the reception.
|
Monday, Dec. 7
10:00 PM |
Reception |
Be prepared to mingle with guests at your team booth area. Dinner will
be available. |
Monday, Dec. 7
10:45 PM |
Return prototypes |
The Pappalardo lab will be opened so that prototypes can be
returned. The exact return time will be based upon when most guests
have left the reception. |
|
