Project Timesheet Submission
Your project timesheet entries should be made daily, as you work on your project. Timesheets are to be "submitted" the day after each design milestone so that the client can be "billed" for that milestone's work.
A new timesheet task list will be added to your list of tasks at the start of each milestone/project phase, in the project management website.
You can enter your time data online directly, or you can download an excel spreadsheet. However, if you use the spreadsheet, you will still need to enter the data online before each submission deadline. You may want to look at descriptions of the different categories when completing your timesheets as well as review the examples before you start.
To get started, login to your team's project management website at http://www.2009teams.com (opens in new window).
There are two methods in which you may log your time.
Once entered, you can view a summary report of your logged time.
To submit your timesheet at the end of a milestone phase, check off the submit this timesheet sub task at the end of the timesheet task for the given phase.
As each project phase begins, a timesheet task list will appear under your Tasks tab.
The first milestone's timesheet (3-ideas presentation) looks like the following:
The tasklist name specifies which milestone's activities should be recorded in that timesheet. Categories of activities are listed as sub-tasks within the task list.
Note that the last task in the task list is "Submit this timesheet". Check off the box next to this task to indicate that you are done recording time for this timesheet/project phase. This will tell the timesheet administrator that your timesheet data is ready to be processed.
Your timesheet tasklist is private to you. You can check this by clicking on the lock icon next to the task list name, which should indicate that only the 2.009 administrator and yourself have access to the task list. Therefore, although the sub-tasks default to being assigned to "Anyone", the only person that has access to those tasks is yourself.
Time should be recorded against the most specific description for the activity (e.g., sketching), and not the broad, general categories (e.g., designing) in the timesheet task list unless none of the sub-categories fit. There are two ways to expand the task list to see the sub-tasks (sub-categories of activities). One can click on the number of sub-tasks on the left or on the sub-tasks icon on the right.
Click on the more... link to see a more detailed description of what kinds of activities are included in the sub-category.
Click on the Time tab to view your logged time.
The time that you have logged on the system within the default time range will be displayed. Change the date range and hit the Update button to display time logs for a different date range. If you have just made an entry and it does not show up on this page, hit the Update button to refresh the page.
Click on a time log entry (each row of the table) to bring up a dialog that will allow you to view its details, edit the time log entry or delete the time log entry.
Instead of recording time after the fact, you can also record time as you are performing activities by starting and stopping a timer. This is probably the most accurate way to keep time and, once you get into the habit of doing this, you will end up spending the least amount of time keeping track of your time. To use the timer, click on the Start timer button available from the Time tab.
A timer bar will appear in the bottom of your web browser window. The bar shows the time elapsed and provides controls for pausing the timer (Pause button), canceling the timer (Close Timer button), or logging the time that has elapsed (Log this time button). You may also indicate whether this time should be billable or not.
When you click the Log this time button, a dialog appears that lets you enter details (Add a description field) for your time log entry. You may also modify the time logged. Most importantly, you can associate the entry with a task so that the time can be classified accurately.
Clicking on the "Choose an existing task..." link will bring up a dialog with a combo box that lets you choose with which task to associate this time log entry.
Putting the timesheet task list at the top of your tasks list (drag and drop by grabbing handle at far left of task list name) will make it more likely that the timesheet tasks will appear near the top of this combo box. Select the most specific category for your activity (i.e., "identifying design problems" instead of "Designing").
Alternatively, the time tab also allows you to enter completed time by clicking on the Log Time button.
A dialog form appears for you to enter the date, time, and description of the time log entry. Then click the Task tab to associate the entry with an existing task.
This is a new way of doing timesheets in 2.009. Unfortunately, the team project management software does not support labeling of time entries, which is why we are using the task list's subtasks to make it easier for you to label your time entries. If you have suggestions, questions, or comments about the system, let us know. You can talk to any course instructor or TA or send email to the 2009sysadmin mailing list.