Friday, Dec. 7
4:00-9:00 PM

Presentation practice sessions

Course staff will move the team sets from Pappalardo lab to the Kresge Auditorium foyer. Prototypes should be tested in the set context prior to moving. Sets will be available in the Kresge foyer for practicing presentations up until 3 PM. At 3 PM, all sets will be moved to the basement by the stage elevator.

Orange and blue team sets will move onstage mid-day Monday, as noted below.

The course TAs will be in the Pappalardo lab to upload the final version of your slides to the presentation computer. Please have a team member present that is familiar with the details of the presentation so that they can make sure everything is working correctly.

Please arrive exactly on time because we must have all presentations loaded by 3:00 PM. You will be able to schedule your time slot for the upload period. The schedule is very tight so this cannot run late. Presentations cannot be changed after this time.

Presentation
run through

Each team will run through their presentation on stage (less sets and prototypes).

The actual presenters from each team must attend to make sure everything is working and become familiarized with the presentation setup. This is your chance to try out the microphones, slide remote, confidence monitor, and get used to being on the stage in Kresge.

Additionally, each team must have a designated projectionist's assistant who will sit with the projectionist during the team's presentation to provide instructions about starting videos or other details. This person must also be at the practice session.

The run through schedule is:
4:00 orange team
4:15 blue team
4:30 red team
4:45 green team
5:00 yellow team
5:15 silver team
5:30 purple team
5:45 pink team

Do not be late! Guests will start arriving around 6:00 so practice cannot continue past this time.

All prototypes and sets are staged in the basement by the elevator. Any other booth materials (such as brochures) and coats, bags are stored in Little Theater. You have picked up and are wearing your name tag.

If help is needed for planning how to move materials from Pappalardo please see Dick Fenner or the course instructor.

The foyer must be cleared, with prorotypes and sets backstage by 6:00 since guests will start showing up at this time. 6:15 PM is when standby tickets become available for this interested in attending but did not RSVP before the event was full.

Your name tag can be picked up at the at your team area in Little Theater. The timing for when presenters and Q&A participants report backstage will be on the back of your namecard.

Please make sure that the lobby is clean and free of coats and other items. There will be an area for your team to store backpacks and coats, etc. in the Little Theater.

Orange team's set will be setup front stage since they will be presenting first. The orange team set must also be ready to go by 6:15 since the front stage should remain clear once guests begin arriving.

Blue team, presenting second, will setup backstage, so that they are ready to roll out after red team's presentation. This also need to be ready by 6:00.

Orange and blue, please do not bring your materials in through the auditorium to the front of stage. Staff will show you how to bring in your materials backstage.

All presenters from orange and blue team must be backstage.

Additionally, any team members from orange team that wish to participate in the Q&A should be backstage at this time (at no time during the presentations will people entering from the front of the stage).

There will be a monitor backstage so you can watch the presentations while you are waiting.

All students should be seated in their allocated area no later than 7:15 PM. After 7:15 standby admissions begin and you may have trouble keeping your seat if you are not in it.

Orange and blue team projectionist's assistants must report to the projectionist.

The presentations start at 7:30PM sharp. All students are expected attend the presentations. Please never enter or leave the room while another team is presenting.

When the Q&A period begins for the team two presentations prior to your presentation, presenters and people needed to help load the set on the elevator must leave the auditorium for the foyer. Course staff will be in the foyer. You will meet with them and then leave for backstage either following the set moving path, or using the indoor route marked with signs.

Your team's projectionist's assistant should also report to the projectionist at this time.

Times to leave the auditorium to move set backstage:
Red team: when Orange team's Q&A begins
Green team: when Blue team's Q&A begins
Yellow team: when Red team's Q&A begins
Silver team: when Green team's Q&A begins
Purple team: when Yellow team's Q&A begins
Pink team: when Silver team's Q&A begins

If a staff member comes at an earlier time saying it is time for you to head backstage, please go with them promptly.

The route for moving sets backstage is shown at the end of this section. Sets will only be moved in the elevator to and from backstage during the transition periods.

Once the set is backstage, only the people needed for the presentation may remain backstage. It is really important to be quiet backstage since you are separated from the front stage only by a curtain.

Students that will participate only in the the Q&A should leave the auditorium through the rear of the auditorium and proceed to the backstage, following the same route used to move the prototypes, when the Q&A prior to your team's presentation begins (again remember that we will not have people entering stage from the front of the stage).

When presenters arrive backstage they will be fitted with wireless microphones. When the 5 minute Q&A for the team ahead of you ends, course staff will help you roll your setup front stage through the entry side. There is a maximum of 5 minutes for setting up, and shorter is much better.

Once you are setup, the course instructor will check that everything is set, and then the stage lights and your slides will come on. At this point your 8 minutes for presentation begins.

When ending your presentation, please DO NOT invite questions or end on a questions slide. There is a question moderator that will introduce the Q&A for each team. If other team members are waiting backstage to participate in the Q&A, they should come onstage through the entry side of the stage. There will be an extra hand-held microphone for the Q&A.

After your Q&A ends and the transition period begins, course staff will help you roll your setup off stage through the exit side of the stage. Take off your microphones and return your materials to your booth location in the foyer.

Please setup your booth so that it is ready for the reception immediately after the presentations. Return back to the presentations as soon as possible, but please do not return to your seat when another team's presentation is in progress. Also, when in the foyer, you must be quiet so you do not disturb other presentations.

Pink presents last, and we will return your set to the foyer as quickly as possible so it is there for all but the first few minutes of the reception.

The Pappalardo lab will be opened so that prototypes can be returned. The exact return time will be based upon when most guests have left the reception. Team members need to help return their materials back to Pappalardo lab and help with cleanup.

The final presentation video will be posted on the website Wednesday afternoon.