Friday, Dec. 9
5:00-9:00 PM

Presentation practice sessions

Course staff will move the team sets from Pappalardo lab to the Kresge Auditorium foyer. Prototypes should be tested in the set context prior moving. Sets will be available in Kresge for practicing presentations throughout the day on Monday.

Orange and red team sets will move onstage mid-day Monday, as noted below.

The course TAs will be in the Pappalardo lab to upload the final version of your slides to the presentation computer. Please have a team member present that is familiar with the details of the presentation so that they can make sure everything is working correctly.

Please arrive exactly on time because we must have all presentations loaded by 3:30 PM. You will be able to schedule your time slot for the upload period.

The actual presenters from each team must attend to make sure everything is working and become familiarized with the presentation setup. This is your chance to try out the microphones , slide remote, confidence monitor, and get used to being on the stage in Kresge.

Additionally, each team must have a designated projectionist's assistant who will sit with the projectionist during the team's presentation to provide instructions about starting videos or other details. This person must also be at the practice session.

The AV testing schedule is:
5:00 orange team
5:10 red team
5:20 blue team
5:30 green team
5:40 yellow team
5:50 silver team
6:00 purple team
6:10 pink team

Do not be late! Guests will start arriving around 6:30 so testing cannot continue past this time.

Prototypes and any other booth materials are fully set up in the Kresge foyer.

Setup must be completed by 6:15 since guests will start showing up shortly after this time. If help is needed for planning how to move materials from Pappalardo please see Dick Fenner or the course instructor.

Your name tag can be picked up in your booth area. Please make sure that team area is clean and free of coats and other items. There will be an area for your team to store backpacks and coats, etc. in the Little Theatre.

Orange team's set will be setup front stage since they will be presenting first. The orange team set must also be ready to go by 6:15 since the front stage should remain clear once guests begin arriving.

Red team, presenting second, will setup backstage, so that they are ready to roll out after red team's presentation. This also need to be ready by 6:30.

Orange and red, please do not bring your materials in front stage through the auditorium. Staff will show you how to bring in your materials backstage.

All presenters from orange and red team must be backstage.

Additionally, any team members from red team that wish to participate in the Q&A should be backstage at this time (we will not have people entering from the front of the stage).

There will be a monitor backstage so you can watch the presentations while you are waiting.

All students should be seating in their team area no later than 7:25.

Orange and red team projectionist's assistants must report to the projectionist.

The presentations start at 7:30PM sharp. All students are expected attend the presentations. Please never enter or leave the room while another team is presenting.

When the Q&A period begins for the team two presentations prior to your presentation,presenters and people needed to move the set for your team must leave the auditorium for the foyer and prepare to move your prototype backstage. Course staff will be in the foyer and help you with this move. Your team's projectionist's assistant should also report to the projectionist at this time.

Times to leave the auditorium to move set backstage:
Blue team: when Orange team's Q&A begins
Green team: when Red team's Q&A begins
Yellow team: when Blue team's Q&A begins
Silver team: when Green team's Q&A begins
Purple team: when Yellow team's Q&A begins
Pink team: when Silver team's Q&A begins

Once the set is backstage, only the people needed for the presentation may remain backstage. It is really important to be quiet backstage since the backstage is separated from the front stage only by a curtain.

Students that will participate only in the the Q&A should leave the auditorium through the rear of the auditorium and proceed to the backstage, following the same route used to move the prototypes, when the Q&A prior to your team's presentation begins (we will not have people entering stage from the front of the stage).

The route for moving sets backstage is shown at the end of this section. Sets will only be moved in the elevator to and from backstage during the transition periods.

When presenters arrive backstage they will be fitted with wireless microphones. When the 5 minute Q&A for the team ahead of you ends, course staff will help you roll your setup front stage through the entry side. There is a maximum of 5 minutes for setting up, and shorter is much better.

Once you are setup, the course instructor will introduce your team "introducing XX team", and the stage lights and your slides will come on. At this point your 8 minutes for presentation begins.

When ending your presentation, please DO NOT invite questions. There is a question moderator that will introduce the Q&A for each team. If other team members are waiting backstage to participate in the Q&A, they should come onstage through the entry side of the stage. There will be an extra hand-held microphone for the Q&A.

After your Q&A ends and the transition period begins, course staff will help you roll your setup off stage through the exit side of the stage. Take off your microphones and return your materials to your booth location in the foyer. Please re-setup your booth so that it is ready for the reception immediately after the presentations. Return back to the presentations as soon as possible, but please do not return to your seat when another team's presentation is in progress. Also, when in the foyer, you must be quiet so you do not disturb other presentations.

Pink presents last, and we will return your set to the foyer as quickly as possible so it is there for all but the first few minutes of the reception.

The Pappalardo lab will be opened so that prototypes can be returned. The exact return time will be based upon when most guests have left the reception. Team members need to help return their materials back to Pappalardo lab and help with cleanup.

The final presentation video will be posted on the website Wednesday afternoon.