VFX3 - Release Billing Documents for Accounting

This transaction can be used to release a number of SD billing documents to accounting, when there is a problem affecting a number of SD billing documents, for example an authorization problem. Once the authorizations are fixed, this transaction can be run to create the FI invoices.

You can also correct the billing date on SD billing documents using this transaction.

1. Get started (SAP menu path, fast path)
2. Release billing documents for accounting: initial screen
3. Release billing documents for accounting: select and release
4. SD billing document: Change billing date

1. Get Started

• SAP menu path

  Role ZSBM=> Cost Reimbursable => Monthly Processing=> Billing=> Other Billing Functions=> VFX3 - Release Billing Documents for Accounting

• SAP Fast Path

  At the Command Line, enter: /nVFX3

2. Release billing documents for accounting: initial screen

1. Payer: (optional; 10-digit sponsor research customer number; see table below)

   Group	Int/Ext	From	To	Size	Type of record
   SPON	Internal	8000000000	8999999999	10	New sponsors
   SPOX	External	9930000000	9949999999	10	Existing sponsors
   GEN	Internal	7000000000	7999999999	10	General A/R customers

2. Sales organization: (required; 1000 for sponsor billing)

3. Created by: (optional; default is your userid)

4. SD document: (optional; range is 90000000 - 99999999)

5. Billing type (optional; F2 for cost reimbursable or ZSSB for advance scheduled bills)

6. Incomplete due to: (optional; give reason for problem)

7. or F8 to Execute.

   Result: A list SD billing documents matching your selection criteria.displays, as shown in the next step.

3. Release billing documents for accounting: select and release

To release SD billing documents to accounting,

1. Select SD billing documents for which FI invoices are to be created. Note: Initially no billing documents are selected.
   • To select (or unselect) all billing documents in the list, use the buttons under the screen title (shown below).
     

     	Select all (7th button from left); background turns dark yellow, as above.
     	Unselect all (8th button from left); background turns light blue.

   • To select a single billing document, single click in its leftmore column (labeled ).

On the Macintosh, contiguous billing requests can be selected by Shift-click on each and non-contiguous items by Control-click.

On Windows, multiple bill requests can be selected by Control-click on each.

2. To create FI invoices from selected SD billing documents, do either of the following:
   • From Edit menu, select Release to Accounting
   • Click on flag icon (second from right, as shown above).

4. SD billing document: change billing date

You change the billing date from VFX3, if this is the problem with the SD billing document. To do so,

1. Select billing document to change, as described above in step 3, part A; then click on the pencil icon (third from right, next to flag).

Result: The SD Billing Document Change: Overview screen displays (not shown).

2. Follow the instructions in step 4 of VF02 - Change Billing Document to change and save the billing date.

   If there is no other problem with the billing document, the FI invoice is created automatically.

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