Room Reservation Form for Pappalardo Community Room

Pappalardo Community Room (4-349) Usage Rules:

  • Reservations are taken via the online form online with preference given to the physics community.
  • The lobby area outside the Pappalardo Community Room is not available for use as a reception space or meeting space due its proximity to the Physics Reading Room, classrooms, and Department research offices.
  • Keys for the Pappalardo Room are available in 4-304.  You will be required to sign for use of the key; the key has to be returned to 4-304 immediately after the event. 
  • Standard Room arrangement for the Pappalardo Community Room is illustrated in this PDFpdf icon(40KB).  We encourage you to configure the room in the way that best suits your needs but ask that you return the room to the configuration below prior to returning the key to Headquarters.  
  • When reserving the room, please be sure request adequate time for your vendors to make their delivers and adequate set-up time.   Please note the room is heavily used and you will need to schedule time in the room for vendors to return for their items.  The Department cannot coordinate vendor deliveries. 
  • Audio-visual equipment is available through MIT AV at x3-2808.
  • Please be sure to remove all items that you’ve brought to the room, wipe down the tables if you’ve had food in the room, lock the room, and turn off the lights.
  • In rare circumstances, we may have to ask you to relocate your event to an alternative location. 
  • If the room was used for a large event with food or is no longer clean, please make cleaning arrangements by calling 3-7923 or email cust-coach@mit.edu. 
  • The Department is not responsible for items left in the room after events.
  • We hope that you enjoy the use of our facilities and respect them as if they were your own.

For comments and questions, please contact Nina Wu at ninawu@mit.edu.

Pappalardo Community Room Set-up PDFpdf icon (40KB)

 

Event Coordinator's Information
Name: 
Bldg/Room:
Phone:
Email:
Event Information
Date Requested (MM/DD/YYYY):
Time Requested: Start AM PM End AM PM
Event Name:
Event Type (brief description):
# of People Attending (approx):
Will food be served?:
Account # [7 digits]: