Room Reservation Form for Pappalardo Community Room

Pappalardo Community Room (4-349) Usage Rules:

NOTE: Beginning in Fall 2014, the Pappalardo room will only be available to faculty, staff, and students of the Physics Department.


  • Setup and breakdown time should be built into your reservation.  The room is heavily used and it is important that you take this measure.
  • The room key can be picked up in 4-304 before the start of your event.  If you need to be in the room before 9 a.m., please set up a time with me to pick up the day before.
  • It is solely your responsibility to meet your caterer to let them into the room. 
  • All doors, including the AV closet, should be locked at the end of your event.
  • No food should be left anywhere in the conference room.
  • All items found in the conference room belongs to the Physics department, please do not remove.
  • Return the key at the end of your event.  If your event ends after 5pm, please return the key by 10am the next day.  A $200 fee will be charged if the key is lost.
  • Cancellations should be made promptly via email to
  • In rare circumstances, we may have to ask you to relocate your event to an alternative location. 


  • Although there is no charge for using the room, we require that you order cleaning through facilities if you have food at the meeting.  There is a charge for this service, please inquire with facilities for that information.
  • An event cleaning request should be sent to facilities 7 BUSINESS DAYS in advance through SAPweb using the following steps. 
  • Click the building services tab -> Event Setup -> check cleanup -> check reset -> fill in the when and where info.  (Room # is 4-349).  Please CC me on the work order so I have it on file.
  • The room set up diagram is listed by the entrance.  The room should be reset to default after your event.  This could be requested as part of your cleaning above with facilities and they will reset for you.   (If you request for them to come for cleaning, it is worth it for them to reset too.  They charge by the hour.)


  • An LCD projector is available; please let me know if you need to use it.
  • We do not offer AV support, if anything goes wrong with the equipment, please contact Audio Visual at 617-253-2808

For comments and questions, please contact Nina Wu at

Pappalardo Community Room Set-up PDFpdf icon (40KB)

All form fields below are required

Event Coordinator's Information
Event Information
Date Requested (MM/DD/YYYY):
(Reservations for the next calendar year begins on Dec. 15th.)
Time Requested: Start AM PM End AM PM
Event Name:
Event Type (brief description):
# of People Attending (approx):
Will food be served?:
Will you need to use the projector? Yes No
Account # [7 digits]:

NOTE: Beginning in Fall 2014, the Pappalardo room will only be available to faculty, staff, and students of the Physics Department.