Financial
Operations Overview Use the screen show below to debit the requisitioner's account
and credit the internal provider's account. All line items
are displayed because the Display All Account Assignments
box was checked on the previous screen. Debiting
the Requisitioner's Account (Debit/40) 1. Enter the amount you would like to post to the journal
voucher in the Invoiced Amt field. If you need to post
additional charges to a line item, type in the total amount
in this field, then enter a description of the charge in the
Text field. Note Enter
the dollars against the
appropriate account
assignment even if there
are multiple lines or
multiple
distributions. 2. Enter the date the goods and/or services will be delivered
in the Due On field. If you leave this field blank,
it defaults to the document date of the journal. This is the
transaction date that appears on the Detail Transaction Report. Note You
can omit the slashes
between the month, day,
and year. 3. (optional) Enter additional information about the
requisition in the Text field. This field will print
out on the Detail Transaction Report. Displayed fields: Field
Name Description Account The requisitioner's G/L account number that will be
debited preceded by four zeroes. Cost Cntr The requisitioner's cost
center, internal order, or WBS
element that will be debited for
the requisition. Committed
Amt. The amount of the requisition
for the line item. Note As
long as the
requisition
commitment is
open, you can
complete a
journal voucher
for any
amount. Item
No. The SAP-assigned item number
of the line items in the
requisition. Seq.
No. The SAP-assigned sequence
number for items charged to the
same cost object. Crediting
the Internal Provider's Account (Credit/50) 1. Enter the G/L account number that will be credited in
the Account field. 2. Enter the Cost Cntr, Order
no. or WBS Element that you
want the amount credited to. 3. Enter the dollar amount of the
credit in the Invoiced Amt.
field. Note If
you enter an asterisk
(*) in this field, SAP
automatically calculates
the balancing
entry. 4. (optional) Type in additional information about
the requisition in the Text field. This field will
print out on the Detail Transaction Report. Important The
Text field is required
for journal
vouchers. 5. Enter the date the goods and/or
services will be delivered in the Due
On field. If you leave this field
blank, it defaults to the document date of
the journal. This is the transaction date
that appears on the Detail Transaction
Report. Note You
can omit the slashes
between the month, day,
and year. Credit more than One Line Item (optional) 1. Click on the blank check box to the left of the previous
credit line item after you complete it. 2. Click the Enter button 3. Click on the Page down button Result: A blank line item appears below the one you
just filled out.
Button Name Function Returns to the previous screen. Goes to the first line item. Goes to the previous line item. Goes to the next line item. Goes to the last line item. 1. When you have completed this screen, click on either the
Back arrow Result: The second "Internal
Service Provider - JV Creation and Req
Reduction" screen is displayed. The
Billing Amount changes from 0.00 to
the total amount that you billed the
requisition for. 2. Click on the Complete JV button. Note Unlike
the normal JV process, the Save button Result: a) If there are no errors, the first "Internal Service Provider
- JV Creation and Req Reduction" screen is displayed. The
requisition number and the newly created JV document number
appears on the bottom of the screen, as shown below.
Important Write
down the JV number for future reference. b) If there is an error, a message will be displayed on the
bottom of the screen. 1. For errors with distribution, be
sure to check the Display All Account
Assignments box on the second screen
to display all credit items on the
screen. 2. Return to the third screen (debits and credits) and enter
the correct information. 3. Follow instructions for posting the journal
voucher. The workflow for internal provider journal vouchers will
review the document. As long as all validations are successful,
workflow will post the document. If a validation fails, you
will be asked to correct it. Posting the JV debits the requisitioner's
account and credits the internal provider's account. The original
requisition will be liquidated, therefore relieving the commitment
against the requisitioner's account. If the journal voucher
is for a partial billing, the requisition will remain open
for future postings for additional transactions. If the Close
Requisition box was checked, the requisition will be closed. To check on your completed journal vouchers, use the Display
Document screen or the Parked/Posted Journal Vouchers Report.
For more information, see Internal
Provider Billing: Displaying Journal Vouchers. Copyright
2001 © Massachusetts Institute of Technology
..
Internal
Provider Billing
Billing through the
ISP - JV Creation and Req Reduction Screens: Part II
Followup
Order No.
WBS Element
.
to see the additional line.
Right corner of screen:
or the Return icon
.
also completes the document.
SAP for MIT Documentation on the Web
Valid From: 03/14/2001