.. Financial Operations Journal Vouchers Introduction Contents What is a Journal Voucher? Review and Posting Journal Vouchers Direct Posting vs. Review prior to Posting Review after Posting Set Your User Parameters for the Fast Entry Screen What is a Journal Voucher? A journal voucher is a reclassification (transfer) of charges within or between cost centers, internal orders, or WBS elements. They are created in departments, labs, or centers to bill inter-departmental costs, to adjust billing errors, or for other reasons associated with the department's regular financial operations. In SAP, a journal voucher is commonly referred to as a journal document. After you have created, completed, and parked the journal document, it is assigned a document number by the system. Important Remember to write down this document number when you park the journal document; you may need to refer to it later. top Review and Posting Journal Vouchers Direct Posting vs. Review prior to Posting A completed journal voucher is either posted immediately, or if it requires a compliance or operational review, routed by SAP to the appropriate office for review before posting. A compliance review determines whether the journal voucher complies with government regulations and generally accepted accounting principles, e.g., journal vouchers to sponsored research accounts. (See Rules Governing Journal Vouchers.) An operational review entails ensuring internal MIT data integrity, e.g., property, payroll, and travel vouchers. (See Rules Governing Journal Vouchers.) If a journal voucher does not pass review, CAO rejects it with an explanation and routes it back to the originator for modification. Review after Posting Some journal documents are reviewed after posting by the following central areas (if appropriate): Reclassifications involving Payroll related costs are check by the Payroll Office Reclassifications involving equipment-related costs are checked by the Property Office Reclassifications involving travel expense costs are checked by the Travel Office Unrestricted funds transfer in/out are checked by CAO Reclassification involving WBS elements related costs are checked by Sponsored Accounting Office and CAO Set Your User Parameters for the Fast Entry Screen 1. Follow the menu path or use the transaction code listed below: Navigation Path: - System - User profile - Own data Transaction Code: /nsu3 Note If you are using the menu path, you will open a second SAP session. 2. Click on the Parameters tab. 3. In the Parameters field, enter FZ5. 4. Enter JVPP (must be all uppercase) in the Value column. 5. Click the Save button . 6. Click the Exit button to close the second SAP session. For more information on user settings, see Getting Started: SAP User Settings. top  Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 06/19/2001