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Overview
Once you complete your journal voucher, it is sent
to CAO if it needs review. If no errors or problems are found,
it is posted. If errors or problems are found, the document
is returned to you for correction or deletion.
You will know if your journal voucher has been rejected when
you first log on to SAP. There will be a message saying that
there are messages in your workflow inbox. You also have the
option to receive an email message notifying you whenever
a line item in your journal voucher is approved or rejected.
For more information on setting up the email option, see SAP
Email Event Notification.
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Check
Your Workflow
1. Do one of the following:
- Click the Workplace button 
on the function bar.
- OR use the following navigation path from the SAP User Menu
screen.
- OR use the following transaction code from any screen.
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Navigation
Path:
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- User Menu
- Role ZMIT
- Mailbox
- SAP Office Inbox
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Transaction
Code:
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/nso01
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2. Click the Workflow item in the Inbox folder.
Result: The Workflow view appears in the work area
to the right of the navigation area.
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Find
the Document that Needs Correcting
1. Find the document with the document number that corresponds
to one of your parked documents. Depending on your activities,
you may see only the rejected journal document or you may
see other queued tasks such as credit card charges to verify
or requisitions to authorize.
You can recognize the journal vouchers because the description
will say "Correct and complete parked doc. ######."
2. Double-click on the Execute icon 
in the Executable column.
Result: The "Change Parked Document: Overview" screen
appears.
3. Follow the menu path: Extras >> Texts…
Result: The "Texts in Accounting Document" window
appears.
4. Double-click on Correspondence.
Result: The "Change Correspondence: CUR #########
Language EN" window appears. In this window, you find your
explanation for the transfer followed by a message from CAO
about why the document was rejected and what to do about it.
5. Click the Back button 
.
6. Click the Enter button 
at the bottom of the window.
Result: The "Change Parked Document: Overview" screen
appears.
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Add,
Change, or Delete Line Items
To add line items:
1. To add line items, click on the Fast entry
button. See the section "Add, change, or delete line items"
in Create a Journal Voucher
Using the Fast Entry Format if you need further instructions.
To make changes:
1. Double-click on the line item you wish to change on the
Overview screen.
Result: The "Park Document: Change G/L Account Item"
screen appears.
2. Change the line item.
3. Click the Back button
to return to the Overview screen.
To delete a line item:
1. From the Overview screen, click the line item to select
it.
2. Follow the menu path: Edit>>Delete item.
Result: The line item value changes to 0 (zero). The
line item itself remains.
When you have completed your changes, you are ready to resubmit
the corrected journal voucher.
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Complete
the Journal Voucher
1. Follow the menu path: Document>>Complete.
Result: The message, "This parked doc. will be routed
to PAYROLL for approval."
2. Click the Enter button
.
Result: SAP confirms that you want to resubmit the
journal voucher for approval.
Choose to Resubmit
If you want to resubmit the journal voucher:
1. Click Yes.
2. SAP returns you to your Workflow Inbox and replaces the
journal voucher into workflow to be routed for approval.
Choose not to Resubmit
You may want to save the journal voucher, but not resubmit
it for approval. You can save the document to be completed
later. SAP considers the journal voucher an "incomplete
document" until you complete and resubmit it for approval.
If you choose not to resubmit the journal voucher at this
time:
1. Click No.
2. Click the Save button  .
3. SAP confirms that you want save your journal voucher as
an incomplete document and keep it in your Workflow Inbox.
Click Yes. (If you click No or Cancel, you will be returned
to the Overview screen.)
4. SAP warns you that the journal voucher will not be routed
for approval until you complete it and resubmit it.
5. Click the Enter button .
SAP returns you to your Workflow Inbox
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Note
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The
next time you open the incomplete journal voucher
from your Workflow Inbox, SAP will warn you that
it is considered incomplete and will not be routed
for approval until you complete it and resubmit
it.
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