.. Financial Operations Labor Distribution System Important LDS Field Names, Terms, and Abbreviations   This information is specific to the LDS system. See the main glossary for general MIT SAP terminology. Field Name What to Enter % Percent of salary distributed to the cost object and cost element. Total salary distribution for FY must equal 100% for monthly appointments only, regardless of the appointment percentage (percentage of effort worked). % Appt Percentage of effort for the appointment. Appt Org Eight-digit HR Organization Number for which you are authorized. Number corresponds to home department number for the appointment. Same as Org, Org ID, LD Organization ID, Header-Organization ID. Appt Title Alphanumeric code corresponding to the appropriate LDS Appointment Title. Appt Type Two-digit code corresponding to the Payroll Office appointment type. Basis Two-digit salary basis code. Specifies the number of work periods per year for an appointment. Monthly appointments can have a basis of 9, 10, 11, or 12 (months). The Basis for weekly appointments is 52 (weeks), and for fixed fee is 99. Basis choices are determined by the Pay Categ selected. C Change in hours flag for weekly appointments, when there is Other Distribution. There is another 'C' field in variance processing -- see LDS/Payroll Variance: Appointment Header, Salary, and Monthly Distributions. Comments Comment text for the appointment. Cost Element Six digits. The Cost Element is a classification of expense type. Also known as a G/L account. D A check in this box marks the line for deletion when the transaction is saved. (See Appointments: Display, Change, and Delete: Delete items or LDS/Payroll Variance: Appointment Header, Salary, and Monthly Distributions for more detail on deletion.) E For distribution by effort and/or dollars. The default is both dollars and effort so the field is blank. Otherwise a "D" indicating dollars or an "E" indicating effort. End Date Expected end date for the appointment. Left blank if no planned end date exists. (There is a different definition of End Date for Vacations. See Maintain Vacation Data.) Estimated Box is checked if the user estimated the appointment start date. For reference by the user only. This field has no impact on the system. Fname Employee's first name. FTE Basis Rate Full-Time Equivalent (FTE), annualized salary amount - based on work at 100% effort. Hr Rate Regular hourly rate. LDS Appt ID LDS appointment ID which is unique for each appointment. Lname Employee's last name. TBA (To Be Appointed) indicates that the record is a salary commitment for a future hire. Loaded Sal Dist Loaded salary amount committed to the cost object for the time period specified. Includes benefits (EB), lab allocation, and F&A (overhead). Generated by LDS. Loc Locator number for the appointment, generated in Payroll and copied to LDS. Same as the Payroll Appt Locator. Local Title Local appointment title, available if user entered department specific data in the Local Appointment Title table. Long Text (in Windows only) A check mark indicates that additional comment text has been entered using the SAP text editor. MI Employee's middle initial. MIT Hire Date (optional) The employee's original MIT hire date. MIT ID The nine-digit MIT ID number. Mo Rate Regular monthly salary amount. Normal Distribution Found in the Change in Hours feature. Check this box if the normal distribution for this cost object is to be applied to the adjustment in hours. NWW Normal Work Week = normal number of hours/week. This number is used in Change Work Hours calculations (see Make a Short-Term Change in Hours). Other Distribution Found in the Change in Hours feature. Check this box if a distribution different from the distribution already present in the appointment is to be applied to the adjustment in hours. When this box is checked, the appointment screen carries a check in the 'C' column for the appropriate line. PA Personnel Area. For LDS, always use "0001". Links LDS data to other control fields in SAP. Pay Appt ID Payroll appointment ID which is unique for each appointment. Same as the Payroll Appt ID. Pay Categ Four-digit code corresponding to a payroll category. Premium Hrs Number of premium (overtime) hours for distribution at premium pay rates. Premium hours are calculated for those hours in excess of 40 per week. Found in the Change in Hours feature. Generated by LDS if applicable. Profit Center Unique Profit Center number assigned to this department or sub-profit center in SAP. Sal Distr Salary amount committed to the cost object for the time period specified. Generated by LDS. Salary Total Calculated by LDS. Salary amount to be distributed for the period between the Start Date and the End Date for the salary (may be more than 12 months). Start Date Start date for the appointment. (There is a different definition of Start Date for Vacations. See Maintain Vacation Data). Status Leave code, for salary types. The regular pay status, which is the default, is a 'blank'= Regular Salaried. L Leave without Pay S Sabbatical U Unsalaried V Vacation Pay-Off Upon Termination W Leave with Pay Supervisor Used at the discretion of the department. Enter an MIT ID number. The supervisor may be the work supervisor, the PI, the cost object supervisor, etc. Some reports use this field as a selection criterion. Terminated Box is checked if the employee should not receive pay from the department after this date. It is not necessarily the employees' last work day at MIT. Transfer-In Users Generated by LDS. An "X" or a check mark indicates that this appointment has one or more distributions charged to cost objects in departments other than the one where the appointment belongs (the Home department). Transfer-in users from these other departments have authority to maintain and display these distributions. Tuition Xref For RA appointments, this field contains the locator of corresponding tuition appointments. For Tuition appointments, this field contains the locator of corresponding RA appointments. Transferred from Payroll. Type Type of LD Object. Same as 'TY' field. PR WBS Element CC Cost Center OR Internal Order PO Proposal Cost Object Weekly Rate Regular weekly salary amount. Xref Payroll Cross Reference. Links to Payroll system locators for multiple appointments for the same person, such as for Prior FY, regular and summer, etc. top   Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 02/28/2001