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Getting Started
SAP Screens

SAP Screen Features
Screen Header
Menu Bar
Standard Toolbar
Title Bar
Application Toolbar
Screen Body
Status Bar

SAP Screen Features
A typical SAP screen has seven main areas: Screen Header, Menu Bar, Standard Toolbar, Title Bar, Application Toolbar, Screen Body, and Status Bar. There are some cosmetic differences between the SAP screens on a Macintosh and on a PC, but the menus and most of the buttons are the same.

screen capture: SAP Transaction screen


Screen Header
On a Macintosh, the Screen Header displays the name of the current system, session, and client you are working in. On a PC it displays standard Window buttons such as minimize, maximize, and close.


Menu Bar
The Menu Bar contains menus for the functional and administrative areas of the system.


Standard Toolbar
The Standard Toolbar contains the Command field and the standard SAP Toolbar buttons.

Command Field
The Command field is used to enter transaction codes that take you directly to a system task without using menus. Sometimes the Command field is closed by default. To open it, click the arrow to the left of the Save button. To use it, type the transaction code in the blank field to the left and press Enter.

Closed Command Field:
screen capture:  Closed command field
Open Command Field:
screen capture:  Open command field

Standard Toolbar Buttons
The SAP buttons displayed on the Toolbar provide quick access to commonly used SAP functions. If a Toolbar button is gray, it is not available for use on that particular screen. For information on other frequently used buttons see Getting Started: SAP Buttons.





Enter key

Click on the Enter button when you want the system to validate your field entries and move to the next function, or screen, in a system task. Note that clicking on Enter does not save the information you entered (see Save below).


Ctrl S

Click on the Save button when you want to save data or save changes to data in a system task.



Click on the Back button when you want to move back to the previous screen or menu level.


Shift F3

Click on the Exit button when you want to exit the current menu level or system task without saving the data.



Click on the Cancel button when you want to cancel the data you entered in the current system task.


Ctrl P

Click on the Print button to print the SAP document displayed on the screen.


Ctrl F

Click on the Find button (binoculars) when you want the system to search for words and alphanumeric combinations in the open document or display screen.


Ctrl G

Use the Continue Search button (the binoculars with the + sign) to continue searching for a previously selected search item.



These four Toolbar buttons are called the Paging buttons. You use them to move through a long list or report.

Ctrl Page Up

To move to the first page, click the button with two up arrows.

Page Up

To move up one page, click the button with the up arrow.

Page Down

To move down one page, click the button with the down arrow.

Ctrl Page Down

To move to the last page, click the button with two down arrows.



The yellow question mark is the Help button. It displays generic (i.e., not MIT-specific) SAP Online Help. Select a field or message, click the Help button and a definition of the field or message will be displayed. Not all fields have definitions, and not all MIT workstations have the SAP Online Help installed (due to disk space constraints on the specific workstation).

(PC only)


Create a new SAP session.

(PC only)

Alt F12

Displays a menu that lets you change some of the options on your PC such as cursor size and position. Also allows you to print your screen (Hardcopy).

Keyboard Shortcuts
Instead of an SAP button, you can use a keyboard shortcut. Keyboard shortcuts are the use of a key or combination of keys to perform the same function as a button. On a PC, the button name and keyboard shortcut are displayed when you place the mouse over the button. The Mac does not display keyboard shortcuts, but the keys function the same as on a PC. See Getting Started: SAP Buttons for a list of the most frequently used SAP buttons and their shortcuts.

Note: On some Macintosh computers, when you try to use the Function keys, a dialogue box may appear saying that your Function keys need to be set up in SAP. To enable your Function keys, check the option not to display this message again.


Title Bar
The Title Bar displays the name of the screen you are working in.


Application Toolbar
The Application Toolbar is located directly below the screen title. It contains buttons that duplicate functions available from the menu bar but provide quicker access to some of the most commonly used functions for the current screen and system task. For instance, the Execute button is often available in the first position of the Application Toolbar. For information on other frequently used function buttons see Getting Started: SAP Buttons.


Screen Body
On the SAP User Menu screen and the SAP Standard Menu screen, the screen contains is the navigation area and the non-active work area. In the SAP Inbox, both the navigation area and the work area are active. In an SAP transaction screen, the screen body contains only the work area and has entry fields in which you can enter, change, or display information to accomplish your system task.

SAP has three field types, Required, Default, and Optional:

  • Required Entry fields are usually flagged with a question mark. You must enter data in Required Entry fields in order to proceed with a system task.
  • Default Entry fields already have a system entry. However, you may be able to overwrite the system entry depending on the system task and / or your SAP profile.
  • Optional Entry fields are those in which you may enter data, but an entry is not required by the system in order to proceed with a system task. Some Optional Entry fields may become required depending on the values entered in other fields.


Some fields that are optional in SAP are required by MIT's business rules. SAP does not enforce MIT business rules in this case.


Status Bar
The Status Bar, located at the bottom of the SAP screen, displays system messages and other session information.

screen capture:  Status Bar

1. The large field to the left displays system messages or errors, such as "Make an entry in all required fields." Double-click on the message or click the red circle and a dialogue box pops up that explains the message and what action to take.

2. The second field defaults to display the system information such as system name, (session number), and (client number). In the example above, the system is SF8, the session number is (1) and the client number is (025).

If the Status Bar is closed on your PC, click the arrow in the bottom right corner of the screen to open it. screen capture:  Arrow to open Status Bar on the PC

To change the information displayed in this area, click the Selection List button to the right of the client number and select from the list that pops up:

On a Macintosh: System
Response Time
On a PC: System
Response Time
Round Trip/Flushes

3. The third field to the right displays the host name, for example, "ironwood."

4. The fourth field to the right indicates the input mode, either overwrite or insert. Click to switch between the two modes.

You can close the second, third, and fourth fields. Click the arrow to the left of the system name. To redisplay the information, click the arrow in the right corner of the Status Bar.


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SAP for MIT Documentation on the Web
Valid From: 01/29/2001