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Glossary:
G, H, I A six-digit code in SAP classifying a
transaction, for example Administrative
Staff-On or Xerox Expense. Formerly known
as an object code in the classic MIT
terminology. Also called a cost element.
See Cost
Element. General or operating accounts are known
in SAP as cost centers. See Cost
Center. A general non-operating fund center
contains base and non-base cost centers
for which the deparment, lab, or center is
NOT responsible for any overrun. Examples
are research telephone funds (cost
objects) and certain types of tuition
short-fall funds (cost objects). Not all
departments, labs, and centers have GNO
fund centers. These fund centers are
identified with the prefix "GNO-" in their
name. A general operating fund center
contains base and non-base cost centers
(general budget) for which the deparment,
lab, or center is responsible for any
overrun. An example of a non-base fund
(cost object) of this type is the budget
carry forward of previous year's
unexpended funds. General operating fund
centers are identified by the prefix "GO-"
in their names. Person who will sign for delivery of
purchased goods. The goods recipient is
not necessarily the person who created the
requisition. Graphical User Interface. The SAPgui is the software on your
computer that allows you to access and complete transactions
in SAP. A non-sponsored Fund Account (for
example, funding from the MIT Provost),
used to track costs over periods other
than fiscal years. Internal orders may be
used to track revenues and costs of
internal orders or may be associated with
other costing units. MIT organizations that provide goods or
services to other MIT departments for a
fee. Examples of internal providers are
MIT Catering, Mail Services, and
Audio/Visual Services. Bill sent to MIT from a vendor for
goods and/or services delivered. When creating a requisition, the item
note field is where you put the
justification, if required, and any other
notes to the Procurement Office. (The item
note is not printed on the purchase
order.) Copyright 2001 ©
Massachusetts Institute of Technology
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