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Overview
SAP for MIT Documentation on the Web is designed to give MIT's
SAP users quick access to the most current SAP documentation
available. The documentation is organized into five topical
sections that you can access at any time from the navigation
bar at the top of every page. The supporting functions provide
more tools and information, such as the search function, a
glossary of terms, notices of updates, and links to help resources.
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Tip
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You
can use this documentation while working in SAP.
If your monitor is large enough, arrange the SAP
session window and the web browser window next
to each other on the screen. Otherwise, you can
toggle between your SAP session and the web browser
as you work.
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Finding
the Documentation You Need
Using the navigation bar and the menus and tables of contents,
you can access the documentation you need. In most cases,
the information can be arrived at with only two or three mouse
clicks. If you have any difficulty finding the right documentation,
you can use the search function or the site map.
Navigation Bar
The navigation bar is the blue bar at the top
of every page. It provides links for the major topics and
supporting functions in this web documentation. No matter
where you are in the documentation, you can use the navigation
bar to move between the main topics (Getting Started, Financial
Operations, etc.) or access one of the supporting functions
(Search, Glossary, etc.).
Menus and Tables of Contents
The major sections and subsections provide menus and
tables of contents from which you can find the documentation
you are seeking. In the documentation itself, each page provides
a 'Contents' section with links to the topics covered there.
For example, if you want to work with journal vouchers, you
would:
- Click Financial Operations on the navigation bar.
- From the menu that appears, choose Journal Vouchers.
The table of contents for the journal vouchers documentation
appears.
- In the table of contents, the leftmost links take you
to the tops of individual web pages. If you click an indented
link, you are taken to the corresponding topic within that
page.
For example, if you click "Introduction" in the Journal
Vouchers table of contents, you are taken to the top of
the web page that introduces journal vouchers. If you click
the indented link "What is a Journal Voucher," you are taken
to the place in the Introduction web page where that topic
is discussed.
- On the top of each documentation page there are links
to the main topics on the page.
- For documentation whose table of contents is a nested
menu, the title at the top of all the pages links to the
table of contents.
For example, the Journal Vouchers table of contents is a
menu that you access via a link from the Financial Operations
menu. Since it is nested within Financial Operations, you
can't get to it from the navigation bar directly. To go
directly to the table of contents at any time, click the
"Journal Vouchers" link in the title at the top of the page.
Searching and Site Map
If you are not sure of where to look for the information
you need, you can perform a search of the documentation web
pages (see Search Function below)
or you can browse the Site Map (see Site
Map below).
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Supporting
Functions
Search Function
The Search function can help you find the information
you need when you're not sure where to look. Click the Search
link in the navigation bar and enter your search term in the
field. If you want to narrow your search, you can click the
Advanced Search link on the on
the Search page. You can enter more complex search criteria,
restrict the search according to when the documents were last
updated, and specify how the results should be displayed.
Search results show the titles of the documents matching
your search criteria, and a summaries of what the documents
cover. The titles are linked so that you can go directly to
the appropriate document. The titles also tell you where in
the documentation your desired document is located. For example,
the title of the document for creating journal vouchers is:
Financial
Operations: Journal Vouchers: Create a Journal Voucher...
Site Map
The Site Map provides a table of contents for all
of SAP for MIT Documentation on the Web. Click the Site
Map link in the navigation bar to find the specific information
you need, learn what documentation is available, and see where
various topics are located on this website.
Glossary of Terms
As you use this documentation, you may come across
a word or phrase unfamiliar to you. Use the Glossary
to look up the definition. The first page of the glossary
lists all the terms included. You can search for your term
in this list or browse the alphabetized pages.
You can also perform a search of the SAP for MIT Documentation
on the Web using the terms in the glossary. Click the magnifying
glass icon
next to the desired term to perform the search.
If you would like to see a term added to the glossary, send
us feedback.
Updates
As new documentation is added and information is updated,
we will post notices on the Updates
page. It is a good idea to check the Updates page periodically
to keep abreast of changes to SAP and business processes.
If you ever print our documentation,
be aware that the live web documentation is always the official
version.
Help
The Help link on the navigation bar takes you to the
Help page, where you can access:
- How to Use this Documentation, for help with using
SAP for MIT Documentation on the Web
- SAP Help Resources at MIT, for help with using SAP, or
if you have a business question or technical problem
- Stock Answers to Frequently Asked Questions
- A web form for sending feedback to the writers of SAP
for MIT Documentation on the Web
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Conventions
Used
Links to Top
On most of our pages, after every main section you
will see a link to the top.
At the top of the page, you can use the links in Contents
to get to other topics on the page, or use any of the
links on the navigation bar.
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Tip
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After
clicking a Contents link, the fastest way to return
to the top is the top
link. If you use your web browser's Back button,
it may reload the page, causing a delay.
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Screen Captures
Our documentation includes screen captures, pictures
of the SAP screens you will encounter in your work. Since
most processes are the same for both Macintosh and Windows
(PC) platforms, we have used Macintosh as the default platform
for screen captures. However, when a process is different
on the Windows (PC) platform, separate instructions are provided,
with PC screen captures.
Some of the screens are too large to include directly with
the instructions. For improved viewing and printing, we include
only a portion of the large screen in the instructions, and
provide a link to a page containing the full screen capture.
Always use the "<<BACK" link on these screen pages,
in order to return directly where you were in the documentation.
Quick Guides
If you have already performed a function before, and
only need a reference for the steps involved, you can use
the quick guide. A quick guide is a single web page which
provides brief, step-by-step instructions for a specific process,
such as creating journal vouchers. (See QUICK
GUIDE for Creating Journal Vouchers for an example.)
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Printing
Documentation
Printing
Web Pages
We have tried to make our pages as print-friendly
as possible. Depending on the type and version of browser
you use, the computer platform you have, and the content of
the web page, the quality of the printed web page can vary.
For best results with printing web pages, you should use
Netscape Navigator 4.6 or a later version: Download
from I/S page: Netscape for MIT.
Fit to Page
If the text and graphics are printing off the edge of
the page, try reducing the size of the font or margins on
a PC or if you are a Macintosh user, select Fit to page in
Netscape.
Change font size (PC):
- In Netscape choose Edit Preferences >> Appearance
>> Fonts.
- Select a smaller font size such as 10 pt.
Change margin size (PC):
- In Netscape choose File >> Page Setup.
- Set left and/or right margins to a smaller size.
Fit to Page (Macintosh):
- In Netscape choose File >> Page Setup >> Netscape Communicator
(under Page Attributes) >> Fit to Page if Possible.
PrintingQuick
Guides
Quick guides may be printed directly.
However, for best printed quality, get the paper Quick Reference
Card from the Paper
Documents web page, or order
a free copy of it from Copy Technology Centers.
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Important
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The
official SAP documentation is that found on the
web. Pages printed from the web may go out of
date while the live web pages are always the most
current documentation available.
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PrintingSelf
Studies and Quick Reference Cards
Since these documents are pdf files, you must have
Adobe Acrobat Reader version 3.0 or higher installed on your
computer in order to view or print them. You can get a free
copy of Acrobat Reader from the I/S Help pages. You can
also order
free copies of these documents from Copy Technology Centers.
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