.. Reports Parked/Posted Credit Card Transactions Report Contents Overview Displaying the Listing of Journal Vouchers screen Entering the Fields on the Report Executing the Report Downloading the Report Printing the Report   (See also: VIP Credit Card Verification) Overview This Posted Credit Card Report can be used by Administrative Officers, managers, and supervisors to regularly review VIP credit card transactions made within their area of responsibility. The Parked Credit Card Report is used to review VIP credit card transactions that have been parked (saved) and not yet posted to the cost object. The Parked Credit Card Report and the Posted Credit Card Report are almost identical except for the Include Automatic Feed Entries field on the Posted Credit Card entry screen. The menu path is the same; select either Credit Card Parked or Credit Card Posted. Note You can only run the Posted Credit Card report for credit cards posted to cost objects for which you have reporting authorization. top Displaying the Listing of Journal Vouchers screen Use the following Navigation path from the SAP User Menu screen or type in the transaction code from any screen. Navigation Path: - User Menu - Role ZMIT - Reports - Transaction Reports - Credit Card (Parked or Posted) Transaction Codes: /nzscv (parked) /nzscp (posted) Result: The "Listing of Journal Vouchers per selection criteria" screen is displayed. top Entering the Fields on the Report Type in or select one or more of the fields listed in the following table. Remember, more precisely defined reports generally take less time to run. In some fields, you can use the Matchcode (PC: ) search function to find the data you want. (See Getting Started: Matchcodes.) Many fields offer Multiple Selections for entering nonconsecutive numbers or multiple ranges of data. (See Reporting Fundamentals: Selection Options for Setting Report Parameters.) Tip: Blank out the Document Date field and enter a date range in the Date Approved field (for posted credit card transactions) or Date Parked (for parked credit card transactions) to review the period in question. Field Name Description Posting Period Enter the period (1-16) or range of periods for which you want to view credit card transactions. All credit cards transactions posted in the period month will be displayed. Note: The Posting Period field is linked to Fiscal Year. Be sure to select the year for which you want to see the credit card transactions. If no year is selected, matching periods for all years will be displayed. Document Date Received This is the date the document was created in SAP; more specifically, the date in which the bank forwarded the credit card transaction to MIT. Date Approved (for posted credit card documents) The date that the document was approved and posted into SAP. In most cases this will be the date the verifier approved the transaction. If the transaction was not approved within the 21-day sweep then the date approved would be the date swept. Date Parked (for parked credit card documents) The date that the document was parked into SAP. The Date Parked field lets you search for documents that were parked or saved on a specified date or range of dates. Fiscal Year The fiscal year or range of fiscal years for which you want to view credit card transactions. Credit Card Holder The unique six-digit ID number assigned to each VIP cardholder. Document Number The SAP document number(s) assigned to the credit card transaction(s). Profit Centers --- OR --- Fund Centers The profit centers or fund centers of the document(s) you want to view. G/L Accounts The G/L account(s) you want to include in the report. Approver's SAP Userid The Kerberos user name(s) of the person(s) who verified the VIP charge(s). Cost Centers Internal Orders WBS Elements Enter individual cost centers, internal orders, or WBS elements, or ranges of cost objects. Click in the box to the left of the cost object to exclude a type of cost object from the report. Separate page per JV Click in this box to print each credit card document on a separate page. Include Automatic Feed Entries (for posted credit card documents) Click in this box to include automatic credit card document feeds in the report. top Executing the Report 1. Click the Execute button (F8). Result: The "Listing of Journal Vouchers per selection criteria" screen appears, displaying all the credit card documents that match your selection criteria.   Scroll to the right and scroll down to see the entire report. Click on the document number highlighted in yellow to see the original document screens top Downloading the Report To download the report to a spreadsheet, follow the menu path: List >> Save >> File. See Reports: Reporting Fundamentals: Downloading Reports: Using the Save Option for more instructions. top Printing the Report 1. Click the Print button on the Toolbar. Result: The "Print Screen List" screen is displayed. 2. Check that your print settings are correct, especially the number of copies and the output device. 3. Check Print immed. to print the report right away. 4. Check Delete after print to avoid print queue overflow. 5. Click the Print button on the left of the Function Bar. Result: You return to the report screen with the spool request number at the bottom of the screen. Your report has been printed. For more information about reports, see Reports: Reporting Fundamentals: Printing Reports. top  Copyright 2002 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 05/24/2002