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Financial Administrator for Student Activities

General Responsibilities
Oversees and manages the financial services provided to recognized student organizations by the Student Activities Office. Serves as the primary contact for student organizations regarding their financial operations. Provides training and advising to student organizations on a regular basis and as needed. Serves as the liaison between Student Life Programs, student groups, and other Institute offices, including the Campus Activities Complex, Telecommunications, and the Controller's Accounting Office.

Specific Duties
• Oversees the Student Activities Finance Office, including monitoring and maintaining the accounts of graduate and undergraduate student organizations and the Undergraduate Association; preparing, reviewing, and auditing regular financial reports; communicating with student group representatives on the status of their accounts and debt management; and providing appropriate information to other DSL staff and Institute offices regarding student organization and student government finances.

• Provides daily financial service to student organizations, including the processing and distribution of checks and requisitions, troubleshooting problem issues, opening new accounts, working with vendors and servicing departments, and working with Purchasing and Accounts Payable when needed.

• Assists in the continuing development of a new comprehensive Student Activities Finance model.

• Maintains a working relationship with the Treasurer’s Office and the Central Accounting Office regarding the oversight and processing of Stored Value Cards, wire transfers, credit card transactions, and the Student Activities Depository Account.

• Assists student organization leaders with training and support in financial record keeping, group management, and financial areas of event planning. Works with student group officers to promote financial accountability. Develops and implements programs for student leaders in the areas of group organization and leadership skills relative to financial management.

• Interfaces with other Institute offices and facilitates communication regarding student group finances. Serves on special committees that address needs of student groups regarding funding, record keeping, and financial accountability.

• Maintains and supervises the accounts of student organizations in the following areas: financial data processing and reconciliation, student officer identification, student group information, backup provisions, and security issues. Reviews on an ongoing basis the financial reporting and informational needs of staff and student groups, and proposes enhancements to the database operations to serve those needs.

Supervision Received
Supervision is received from the Assistant Dean for Student Activities.

Supervision Exercised
Supervision exercised over student workers, interns, and support staff working in support of Student Activities Finances.

Qualifications
Bachelor's degree with solid background and skills in database management, accounting, advising, and organizational management. Flexibility and the ability to work under pressure and meet deadlines with frequent interruptions. Ability to work independently. Awareness of issues affecting college students and diversity issues on a college campus, and willingness to work effectively with this population. Proficiency with computers required. Knowledge of Quickbooks and SAP strongly preferred. Diplomacy and ability to maintain confidentiality is important. Knowledge of MIT and experience working with students desirable.