MIT's Undergraduate Research Opportunities Program (UROP)

For Payroll Coordinators:

Using the Online UROP System

The UROP application process is online. Note: students must initiate online applications no later than 5 PM on the posted UROP deadline for the given term/mode of participation.

Comprehensive instructions to help you navigate the online UROP system, can be found below, including:


Accessing the Online Proposal System

Use of the UROP system requires authentication using MIT web certificates. Your UROP homepage can be found at: https://sisapp.mit.edu/uropweb/payrollHome.mit.

Your homepage displays options to:


Reviewing Recently Approved/Cancelled paid UROP projects

Students receive emails alerting them of the need to see you for payroll processing. You will also be able to view the required payroll information for your students from your UROP homepage.


Searching UROP Projects

To look up current and past paid UROP projects supervised by faculty in your department, simply click on the Search UROP records link. This will bring you to a search page that will allow you to search for paid projects by student and/or faculty member name, student ID, term, application status, and a number of other options.

From this page, you can elect to view query results as a query list, as student or faculty contact information only, or as a student or faculty email list.

In addition, you may choose to export your results in either Excel or XML format.


Running UROP Reports

You may have the need of various reports that detail paid UROP participation in your area. The UROP Reports section of the database provides you with online access to departmental status reports.

NOTE: Once the given report is produced on screen, you may choose to download the report in Excel or PDF format. These options appear at the bottom of the on screen list next to "Export Options."


Understanding UROP Status Codes

Below you will find a list of the common status codes used in the UROP system, along with their equivalent meaning.

NOTE: when applications are returned to the student, s/he must initiate a new application and resubmit it to change the funding type or correct errors/omissions. Students will not be able to initiate a new application after the UROP deadline for the given term has passed.

How to Report System Issues or Other Concerns

The system is NOT available between the hours of 1 a.m. and 5 a.m. EDT due to regularly scheduled server maintenance.

Should you encounter any other error messages when using the online system, please copy and paste the text of the message into an email to UROP staff at: urop@mit.edu, so that we can troubleshoot the issue and get you back online as quickly as possible.

In addition, should you have any other system concerns or usability suggestions that you wish to share with our staff, do let us know.

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