Off-Campus
UROP (within
the U.S.)
This section
is for students
who plan on
conducting
MIT research
away from
campus, within
the U.S.
If your UROP
work will
take you overseas,
please go
to the UROP & Overseas
Travel section.
Off-Campus
UROP Guidelines
Most UROP
projects are
conducted
on-campus
at MIT. Occasionally,
research may
take you off-campus.
If UROP will
take place
away from
MIT, it should
fall into
one of the
following
categories:
- Research
at an
MIT-affiliated
site. Several
UROP research
sites
have a
professional
or educational
affiliation
with MIT.
Examples
include:
Lincoln
Laboratories,
the Whitehead
Institute
for Biomedical
Research,
the Woods
Hole Oceanographic
Institution,
and area
hospitals
connected
to MIT
through
Health
Sciences
and Technology
(HST)
and other
programs.
Students
receive
direct
supervision
from MIT-affiliated
UROP supervisors.
- UROP
Fieldwork. Some
UROP projects
may need
you conduct
a certain
amount
of "fieldwork," which
can take
you out
of the
state,
and in
some cases, out
of the
country.
Projects
that involve
travel
must be
connected
to research
affiliated
with MIT,
and have
the endorsement
of an
approved
MIT UROP
supervisor.
In addition,
you should
receive
daily
supervision
from an
MIT affiliate
associated
with the
project,
such as
a faculty
member,
post-doctoral
associate,
or staff
member.
NOTE: research
positions
(including
internships)
at facilities
with no formal
connection
to MIT and which
lack daily
supervision
by an MIT
staff member
or MIT affiliate
cannot be
registered
as a UROP
project.
Travel
Forms
Before departing
to begin UROP
research away
from the MIT
campus, you
must complete
additional
paperwork.
To make sure
that all travel
paperwork
is in place,
contact the
UROP staff
well before
your planned
departure
date. UROP
research cannot
be approved
if the appropriate
paperwork
is not in
place.
The documents
listed below
are used when
UROP projects
take place
off-campus.
It is not
required for
off-campus
projects taking
place at local
facilities.
- Checklist
and
Risk
Assumption
Form
for
Domestic
Travel: Required
for
UROP
travel
within
the
U.S.
Signing
this
form
confirms
that
you
have
reviewed
the
appropriate
materials,
and
you
fully
recognize
that
risks
are
associated
with
your
planned
voluntary
travel.
- Emergency
Contact
Form
(PDF):
This
form
asks
for
destination-related information,
such
as address
and
telephone
number,
travel
dates,
the
name
of the
UROP
supervisor
traveling
with
you,
and
who
we might
contact
in the
case
of an
emergency.
- Travel
Itinerary:
The itinerary
outlines,
by date,
your travel
plans.
Include
information
on where
you will
be staying
and how
you plan
to travel
between
destinations.
Work Related Safety:
- Please speak with your PI/Supervisor about the associated hazards you might encounter in the scope of your project.
- All institutions have EHS safety training requirements no matter your location, you should receive pertinent training either here at MIT or your host institution.
Links
and Resources
International
Students
and UROP
Travel
If you are
an international
student and
your project
is taking
place off-campus,
you must inform
the International
Students Office
(ISO) before
accepting
the UROP position.
The office is
located in
Room 5-133
and can be
reached at
(617) 253-3795
or by email
at iso-help@mit.edu.
For more information,
visit the ISO
site.
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