Guidelines: UROP Travel Forms
Before departing to begin off-campus or international UROP research, you must complete the additional paperwork detailed below and submit it to UROP staff as soon as you know of travel plans and well before your planned departure date. If the appropriate travel paperwork has not been submitted, your UROP application will not be approved.
Most UROP projects are conducted on-campus. However, on occasion your UROP research may take you off-campus. The documents listed below must be submitted to UROP staff in Room 7-104, for all off-campus UROPs conducted in the domestic US outside of the immediate Boston/Cambridge local area.
- Checklist and Risk Assumption Form for Domestic Travel (PDF): Required for UROP travel within the U.S.
- Emergency Contact Form (PDF)
- Travel Itinerary: Self-created. Should outline your travel plans by date. Include information on where you will be staying and how you plan to travel between destinations.
If you are invited to conduct MIT research abroad, you are responsible for fully understanding the related travel risks and ensuring that appropriate safeguards are in place. The documents listed below must be submitted to UROP staff in Room 7-104, at least three weeks prior to intended departure.
- Graduate and Undergraduate Students Travel Form (PDF): Required for MIT-sponsored travel to destinations listed under MIT's latest warnings for MIT Travel Risks Categorizations as having moderate, high, or highest risk. Note that in situations where the advisory lists travel risk as "highest" MIT-related travel may not be permitted.
- Checklist and Risk Assumption Form for International Travel (PDF): Required for UROP overseas travel to destinations not listed under MIT's moderate, high, or highest risk categories.
- UROP Emergency Contact Form (PDF)
- Travel Itinerary: Self-created. Should include information on where you will be staying and how you plan to travel between destinations.
- International SOS (I.SOS) Card: Prior to your travels print your I.SOS card from the I.SOS website. International SOS (I.SOS) provides emergency medical and security evacuation services to faculty, staff and students who are traveling abroad on MIT business.
- UROP International Travel Card: Available in 7-104. Keep this card with you during your travels as it provides travel tips and resources to help you should issues arise.
- Travel Guidelines: Information on requirements for UROP travel, including MIT's Travel Risk Policy.
- Travel Tips: Tips and suggestions for UROP students conducting research overseas.
- Links and Resources: Links to web sites with useful information on travel preparation and safety, and contact information for MIT-based resources.