End of Term Academic Review: Decisions
CAP makes one of the four following decisions on each record reviewed at the End of Term: No Action, Warning (including Communication Requirement Warnings), Deferred Action, or Required Academic Leave.
The Committee takes no formal action on the term's performance. Nothing appears on the internal or external record. If this decision is made at the Grades Meeting, students and advisors are not notified. However, the department may send a Departmental Warning letter, which is noted only in department records.
No Action is occasionally voted at the Deferred Action Meetings. In this case, because students and advisors have already been notified of the Deferred Action decision, they will also be notified of the No Action vote. As before, nothing appears on the internal or external record.
A vote of Warning is a formal notice to the student, advisor, and department that a record does not meet MIT's minimum requirements and that the student must make satisfactory progress toward the degree in the next term. A second term with an unsatisfactory record will raise the possibility of Required Academic Leave, though this is not automatic: the department and CAP review each term and student individually.
Students on Warning have a credit limit for the following term. This is usually four subjects, 48-51 units. First-year students are strictly limited to 48 units. Occasionally CAP will impose a higher or lower limit, usually in response to departmental request.
If the record at the end of the following term is satisfactory, that is, above minimum standards, the student is automatically removed from Warning status and has no credit limit in the following term. The CAP Chair sends a letter of congratulation to these students.
Students, see Responding to Academic Warning for advice on how to respond constructively to a vote of Warning.
Communication Requirement Warnings are equivalent in every respect to Academic Warnings. The Communication Requirement is the only "paced" General Institute Requirement (GIR), that is, students are expected to pass one Communication-Intensive (CI) subject each year. Failure to keep up this pace is unsatisfactory progress toward the degree.
At the end of each term the CAP reviews the records of students who have not kept pace with the Communication Requirement. Based on recommendations from the Subcommittee on the Communication Requirement (SOCR), the CAP votes one of three Warnings:
- C (one term behind pace)
- CC (two or more terms behind pace)
- WC (Academic Warning and behind pace).
Each Warning carries a credit limit:
- C: an appropriate CI subject plus no more than four additional subjects (usually 60 units total)
- CC: an appropriate CI subject plus no more than three additional subjects (48-51 units total)
- WC: an appropriate CI subject plus no more than three additional subjects (48-51 units).
Students, address questions about Communication Requirement Warnings to the Communication Requirement Advisor (email@example.com, room 5-133, 617-253-2313), See Responding to Communication Requirement Warning for advice on how to respond constructively to this Warning.
At the Grades Meetings, CAP will postpone action on records of two kinds:
- where the Committee wants to hear more information;
- where the final vote may be Required Academic Leave.
In both cases students, advisors, departments, and housemasters are notified of the Deferred Action so that they can prepare information for the Deferred Action Meetings, held two weeks later. Students and advisors receive this notice by email and posted letter.
Students and advisors, see If Your Review is Deferred for advice on how to respond constructively to a deferred decision.
Required Academic Leave means that the student must stay away from MIT for at least a full calendar year. Its purpose is to give the student time in which to assess priorities, work at clearing issues or situations that contributed to failure, and prepare for possible return to MIT. In requiring this leave the CAP will state actions the student must take before applying to return, including coursework at another institution, medical treatment if warranted, employment, and/or other activities appropriate for the individual student. The Institute encourages such students to keep in touch with their advisor, department, and a dean in Student Support Services while on Required Academic Leave.
CAP rarely imposes Required Academic Leave without at least one term spent on Warning, though circumstances sometimes warrant this.
For full information about processes for Required Academic Leave and requesting return, see the Student Support Services website.
Students, see Responding to Required Academic Leave for advice on how to respond constructively to this action.