|

In reviewing
students' academic
performance,
the Committee
on Academic
Performance
(CAP) holds
two sets of
end-of term
meetings: Institute
grades meetings,
attended by
a representative
from each department,
and then approximately
two weeks later,
deferred action
meetings, attended
by faculty advisors,
for consideration
of required
withdrawals
and other cases
requiring additional
information
or communication
with the students.
Students are
not present
when their cases
are reviewed.
If, at an Institute
grades meeting,
the CAP feels
that final action
on a student's
case should
be deferred
until further
information
is available,
the student
is informed
in a letter
from the committee
that his or
her performance
will be reviewed
at a deferred
action meeting.
The letter indicates
the type of
action being
considered:
warning or required
withdrawal.
In its letter,
the CAP advises
the student
to contact his
or her academic
advisor, ensuring
that the final
action taken
by the committee
is based on
all available
information.
The student's
advisor or other
departmental
representative
must attend
the deferred
action meeting.
A representative from Student
Support Services
(S3) and the Medical
Department are
always present
at the deferred
action meetings.
They can provide
valuable advice
to a student
and, with the
student's permission,
often act as
liaisons between
the student
and the committee.
If other members
of the MIT community
(such as an
instructor,
housemaster,
graduate resident
tutor, or MIT
administrator)
have additional
information
about a student's
situation, then
the student
should ask him
or her to relay
this to either
the student's
academic advisor
or counseling dean, depending
on the nature
of the information
to be given.
Other decisions,
such as retroactive
cancellation
of registration,
are sometimes
recommended;
such cases are
usually referred
to the deans
in Student
Support Services for
review.
In all cases
it is the responsibility
of the CAP to
ensure that
the recommended
final action
on each student
is consistent
throughout the
undergraduate
departments
in the Institute,
based on the
individual circumstances
of the student.
After the deferred
action meeting
the student
and the advisor
will be informed
in writing of
the action (if
any) taken by
the CAP.
End-of-Term Procedures
for Special Students
Because special students must be readmitted for each semester,
the Committee on Academic
Performance does not usually take any action with regard to
the academic performance of special students. Departments may review
special students at the end of the term in order to make recommendations
about future admission to their subjects.
|