MITCommittee on Academic Performance

End of Term Academic Review: If Your Review is Deferred

Here is advice on how to respond constructively if the Committee on Academic Performance defers a decision on your term record at its End of Term Review. It's very important for you to take action early in the period between the Grades Meeting and the Deferred Action Meeting.

Deferred Action gives students, advisors, and departments approximately ten days to gather enough information to help CAP make an informed final decision on an unsatisfactory record. In that time you should:

Contact Your Advisor

Consult your advisor immediately, in person, by email, or by phone. Your advisor will represent you in person at the Deferred Action Meeting: she or he needs to be prepared to answer the Committee's questions and to help them decide on the appropriate action.

Set a date by which you will provide your advisor with a draft of your written statement to the Committee. Set this early enough that your advisor can suggest revisions before you send the statement to the Committee. The submission deadline is two days before the Deferred Action Meeting; the exact date appears in your notification letter.

Contact an S3 Dean

If your grades suffered because of any internal or external stress (health problems, family or relationship issues, financial stress, depression, etc.) and you have not yet consulted Student Support Services (S3), do so now (5-104, 617-253-4861). A dean can speak with you (over the phone, if you are away) to help you draft your statement and to gather information that will allow her or him to advocate for you at the Deferred Action Meeting. Asking for help from S3 or MIT Medical is not a sign of weakness; in fact, the CAP often votes a less severe action for a student who is connected to resources.

If you have already been working with an S3 dean, contact her or him as soon as possible to discuss what information you want the dean to share with the CAP that may have led to your unsatisfactory record. Representatives of MIT Medical also attend the meetings. With your written permission, they can confirm that you have received treatment and provide other relevant information.

Draft a Statement to CAP

CAP votes to defer review for two reasons:

Your statement will differ, depending on which type of Deferred Action you receive; this is spelled out in the notification message and letter.

For all statements:

If CAP is considering Warning:

If CAP is considering Required Academic Leave:

Outline your case for remaining at MIT. Present a concise, sincere, and clear evaluation of what the problems have been and what concrete steps you will be taking to ensure success next term. Answer the following questions: