Petition Process: Decisions
After confidential discussion, the CAP then chooses to approve, deny, or table your petition. If you submitted more than one petition, the Committee will act on each separately; they may choose to approve one while denying another.
Committee decisions are reported first by email, then by printed letter. You and your advisor receive both the email and a printed letter; your home department administrator is copied on the email.
A $25 filing fee will be charged to your MIT term-bill account by the Registrar's Office for a petition that is approved by the CAP. Petitions approved with neglect will be charged an additional $25 fine; a second approval with neglect incurs a fine of $50.
No fee is charged for petitions that are denied. Several petition requests approved at the same time will be charged only one filing fee and fine, if applicable.
Note that this process is for undergraduates only; graduate students should follow the petition process outlined on the website of the Office of the Dean for Graduate Education.
When a petition is approved, the CAP Staff Associate asks the Academic Records Office to make the requested change. Copies of this letter go to other offices and staff when relevant—International Students Office, Student Financial Services, degree audit.
Some petitions are approved with a notation of administrative neglect. This is done when the student failed to meet the Institute deadline because of inattention or procrastination. Once administrative neglect has been noted by the Committee, further petitions of this sort are likely to be denied unless there is clear evidence that missing a future deadline was caused by circumstances beyond the student's control.
The CAP strives to apply Faculty policies and maintain equitable treatment across all departments and undergraduates. Occasionally this means denying a petition that if approved would give a student an unfair advantage over classmates. Another guiding principle is that the transcript should reflect all work that a student did, in the term in which the work was done.
Petition decisions are final: the Committee will not consider an appeal unless the student and advisor can provide substantial and relevant new academic information. This must be information unavailable to the Committee when it made its initial decision.
Students who wish to appeal must submit a new petition that explains their situation and the new information now available. New signatures and statements that address the student's revised statement must be gathered. The CAP Chair will decide whether to accept the new petition for review by the full Committee. If accepted, appeal petitions are reviewed in the same way as initial petitions.
Occasionally the Committee will table a petition in order to gather more information before making a decision. The CAP Staff Associate will contact the student and advisor via email, and specifically define the information sought by the Committee. Once the additional information is received, the CAP will review the petition at its next meeting.