Creating Office E-mail Addresses

This document describes the necessary steps for creating an office or department-specific e-mail address. Since the recipient of an office-related e-mail address may change over time, we strongly discourage users from choosing personal account usernames based on job title or department name and encourage users to follow these recommendations. Since Athena accounts are non-transferable, we suggest users choose their Athena account names based on their own name. Office-related address, may be requested one through the Athena User Accounts Office as described below. If the employee changes jobs or moves to a different department, the recipient of the address may be changed to their replacement and mail is less likely to be lost.

Initial Set-up
If you do not have an office mailing list you may request one by completing the list request form. Your office list will be created within 1-2 business days.

Changing the Recipient
If the new recipient of the office e-mail does not have an Athena account, you can request one by sending the following information to accounts@mit.edu.

• Full name of employee
• MIT ID number of employee. (or indicate voucher for temporary employees)
• Supervisor's name (for temporary/voucher employees only)

Within 1 business day, you will receive by e-mail instructions on how the new employee may register for an Athena account. Once they have done this, you may request this person be added as a recipient to the office e-mail address. To do so please e-mail the following information to accounts@mit.edu.

• Office e-mail address
• Addresses of those you wish to receive mail sent to the office e-mail address

Changes to e-mail addresses will take a few days to take effect.

Tip: To keep the office mail separate from your personal mail, set up mail filters in Eudora. For more information on setting up mail filters in Eudora, please see the Eudora at MIT page or contact the Computing Help Desk.