SAC Meeting Minutes
(Edited Version)

Present at the meeting:
John Hollywood, Jake Parrott, Chris Beland, Will Dichtel, 
Matt McGann, Jennifer Berk, Jen Frank, Liana Lareau, Amir
Mesarwi, Aaron Ucko, Chris Rezek, Shawn Kelly, Winnie Chan,
Sarah McDougal, Lex Nemzer

[Meeting began with a discussion of possible topics for the
term; unfortunately, the SAC is required to keep this discussion
confidential.  Sorry.]

DISCUSSION OF WHETHER THE SAC WILL SPONSOR A RESIDENTIAL PROPOSAL

After some discussion, the Committee agreed to the following
resolution:

"The Strategic Advisory Committee to the Chancellor hereby sponsors
the creation of a proposal for a new residential system.  This
proposal shall consider the MIT Residence System in total, and shall
satisfy the needs for a residential system that have been identified
by the MIT Community."

Passed 14-0-1

ORGANIZATION OF THE PROPOSAL

After some discussion, the Committee agreed to the following
preliminary organization to the proposal:

PROPOSED ORGANIZATION

One: Introduction 

  1.Charter 
  2.Process 
  3.Membership

Two: Executive Summary

Three: Objectives of the Residential System

Four: Programming and Support 

  1.Encouraging Community Interaction 
  2.Peer Advising and Support 
  3.Professional Development 
  4.Community Dining 
  5.Campus-Wide Programming 
  6.System Coordination 

  7.Staffing and Budget

Five: Capital Expenditures 

  1.Renovations to Residence Halls 
  2.Renovations to Independent Living Groups 
  3.Retention of Current ILG Stock 
  4.Graduate Student Housing 
  5.Dining Facilities 
  6.Long-Term Planning

Six: Governance and Management 

  1.Division of Responsibilities 
  2.The Student Life Council 
  3.System Assessment 
  4.Performance Management

Seven: Orientation and Residence Selection 

  1.Orientation 
  2.Residence Selection 
  3.Transition Support

(The committee decided that this section should include 
contingency plans.)

Eight: System Implementation 

  1.Implementation Schedule 
  2.Budget

Nine: Reconciliation of Objectives and Policies

PROCESS

The Committee adopated the following policies:

I. In general, work will be done by subgroups.  We have identified
the following subgroups:
     Introduction, Objectives, Reconciliation 
     Programming and Support 
     Capital Expenditures / System Implementation 
     Governance and Management 
     Orientation and Residence Selection
     Public Relations
     Presentation 

II. The report will be available on the web as it is written.  The
Public Relations subgroup will be responsible for maintaining the web
site.  They shall receive all questions and feedback from the
community, and ensure that the appropriate subgroups receive (and
respond to) these comments.  The PR subgroup shall publicize the
existence of the web site and how members of the community may
influence the design.
   
III. Any member of the MIT community may work on the proposal,
either by joining the group directly or by submitting written
recommendations to the project group.

IV. The proposal will contain frequent references to previously
written student life reports and to the relevant academic literature.

V. Work Breakdown Structure
(MTG: SAC meeting at which the task will be completed)
(Grp: Subgroup meeting at which the task will be completed)

   1.Initial Structuring 
         Approval of writing a new report (MTG 1) 
         Writing and drafting of the project charter (MTG 1,2) 
         Approval of the general structure of the report (MTG 1) 
         Approval of the process plan (MTG 1) 
         Approval of policies (notably, public access and new members) (MTG 1) 
         Discussion and approval of general recommendations (MTG 1,2) 
         Selection of groups (MTG 1) 
         Planning for each group (MTG 1) 
         Division of labor (MTG 1) 
   2.Development of sections 
         Selection of group (MTG 1) 
         Division of labor (MTG 2) 
         Review of previous work and relevant research 
         Compilation of recommendations 
         Selection of recommendations (Grp 1) 
         Writing of the section 
         Review and approval of the section (Grp 2) 
   3.Final Report 
         Writing of introduction (early) (Review MTG 2) 
         Writing of executive summary (auto) 
         Compilation of final report (auto) 
         Review and approval of group's recommendations (MTG 3) 
         Copy editing 1 
         Final review by committee (MTG 4) 
         Copy editing 2 
   4.Presentation 
         Presentation Development 
         Walk-through of Presentation (MTG 5) 
         Presentation to Chancellor 

GROUP MEMBERS

Gov. and management: John, Jake, Chris
Orientation and residence selection: Matt, Jen F., Will, Chris, Amir
PR: Sarah, Winnie, Beland, Chris, (Jen Berk)
Intro, objectives, reconciliation: Chris, Amir
Editing: Jake, Aaron
Capital expenditures: Shawn, Jake, Jen F, Will, John
Programming: Liana, Matt, Jen F., John, (Sarah)

The SAC decided to holds its next meeting on Tuesday, Sept. 22
at 5 pm in Room 3-207.