The line above and the document title will be replaced with the first line of
your answer to "A5. Full FSILG Name, address" when the form is updated.
Guide to filling out the Basic Data Form
This online web form, which we have updated for the
Spring Semester of the 2010-11 academic year, allows you to fill in
sections of the form, submit the form for update, and save the
resulting HTML file with all of your edits in place. You may then
work on it again later to update or add information. Your saved copy
from a previous review cycle may be used to initialize input fields
and reduce your data entry time when preparing for a new review.
We request that the alumni/ae and undergraduates work together
on the completion of the form, and return a single form with both
alumni/ae and undergraduate responses. You may do this by emailing
saved HTML files of your partially completed form to other officers
who may then add information and send the form on. Alternatively,
you may work in parallel, with the final submitter using cut and paste
to merge the input fields into a single combined form.
Complete and Brief
Please be both complete and brief. While some of the response
fields allow as many lines of input as you would like to provide,
others are small single line fields. If we ask you a question,
and the response field is only five characters, we don't expect
a long explanation. However, we've provided an "Extended
Comments" section at the end.
Saving Your Work
To save the completed or partially completed form, use the Save as
button on the form. Do not use
your browser's File-Save function. This is required to ensure that your
entries are saved with
to the page. Whenever you load a saved form, use the Update
button before continuing work, in order to incorporate any
changes we have made to the underlying form. You may also use the Update
button if you have entered a large amount of information into a
text area, and the text area will be expanded for you. These buttons have
been repeated at the beginning and end of each section to make them easy for
you to access. We suggest using Update Page
and Save as HTML
frequently while you are entering data. If you accidentally hit "return" with
focus in the URL window of your browser, you will most likely clear everything,
but using the back button on your browser should restore everything and relax
your nerves. Please be aware that none of the information you enter into this
form is being stored on the web server after your page is updated or your
HTML file is saved to your computer. There are no data files on the athena
Using the Form from Your Last Review
If you have been previously reviewed since we began using this online
version of the BDF, you may open your old form and use the Update Page
button to merge in the new information. Where possible, old field values
will be brought forward. In semester-by-semester or year-by-year tabular
information, the older information will appear under the appropriate older
year, if it is not too old to be displayed at all.
While it is possible to work on the form while not connected
to the internet, you must be connected to update or save your work. As
long as you "sleep" your computer rather than shutting it off completely,
you should not lose any work. Most browsers will allow you to "select all"
and then copy and paste to a text file to ensure that you do not lose any
information already entered if you become disconnected unexpectedly.
Initial Field Values
The first time you display the form, or
when you use "Update Page" and we have added a new field, there may be
initial values to help guide you in filling out the field.
Please remove comments like "(if applicable)" and other data which is not
applicable to your organization from the initial field values.
As the alumni organization of the FSILGs at MIT, our official
communications are with the alumni/ae of each organization, and your
alumni/ae officers have the ultimate responsibility for providing the
information to us.
Submit On Time
We need your responses well in advance of the review date, to allow
the visiting committee time to prepare for the review. Previous
visiting committees have suggested that we reschedule reviews if
we have not received a "unified document with no gaps." We are
not yet implementing this policy, but it should be obvious to
FSILGs that the ability of the alumni/ae and undergraduates to work
together effectively to organize complete information about their
organization is one objective evaluation point in this process.
Submitting the Completed Work
When you have fully completed
the form, use the "Save as HTML"
button on the form, and send the resulting file by Email as an
attachment to the Accreditation Coordinator, who will produce a
PDF document for the Visiting Committee. The HTML in this form makes
use of CSS media classes to allow the printed result to omit instructional
text intended only for those completing the document.
We are constantly improving the form. The design allows updates to
the form to be applied to work in progress.
Please don't edit the HTML.
(Yes, I have received a submission which
had been customized.) Any edits you make will be discarded by
the "Update Page" or "Save as HTML" buttons. If you have
a good idea, please tell me, and I'll consider incorporating it.
Begin your work below: