AILG Accreditation Privacy Policy
At its meeting on 3 January 2008, the AILG Accreditation Committee adopted the following policy regarding the Privacy and Retention of Accreditation data:
With the exception of contact information explicitly identified directly on the
form as being shared, any forms the living groups fill out are fully
confidential: they will be shared only with the visiting committee and the
accreditation coordinator.
Retention period ten years in the FSILG Coop Archive.
The report of the visiting committee consists of four parts:
- Recommendation: The statement "recommend accreditation", "recommend accreditation with reservations", or "not recommended for accreditation" will be made public on the AILG's accreditation site and in other publications.
- Narrative Portion: Will be sent immediately to the living group (one copy
to the alumni corporation President or designate, one copy to the undergraduate
President or designate). Any response to the narrative portion from the living
group by the deadline to comment will be appended to the public portion
of the report as new section and sent to the Associate Dean for FSILGs and to
the Dean of Student Life. However, if there is a negative recommendation,
the report will be referred to the AILG Board before being sent to the Deans.
Retention period is ten years in the archives, but since this may be released outside the AILG's control, the retention period is indefinite. - The process improvement recommendations are intended as feedback to the AILG, not as part of the committee's report on the FSILG. These recommendations are considered by the Accreditation Committee and are retained for ten years.
- A summary with no chapter identifiable information except for date and
result of the Committee's Recommendation goes on the AILG Web Site.
As a result, the retention period is indeterminate (Google). - The Full Report, consisting of the recommendation, the
narrative portion of the report, and the
response by the chapter (if any) will be made available upon request to any
member of the AILG Community. The report and response will also be sent to
the Office of the Dean of Student Life.
Retention period is ten years in the archives, but since this may be released outside the AILG's control, the retention period is indefinite.
Disclaimer: In the event of a court order, we may be forced to reveal material covered by this privacy policy.
Note: As of December 2017, private comments are no longer a part of the Accreditation Process. Past private comments will be retained until May 2018, at which point they will be scrubbed from storage. Of course, we have no control over copies distributed to individual parties under our previous policy.