Visiting Committees
Style Guide
Cover Letters
Privacy Policies
Back to Accreditation Current Info Page
Arrival
The Visiting Committees will meet at a location to be announced, where a full cooked breakfast will be served at 8:05. Beginning at 8:15 we will review the materials and plans for the day. There will be one morning and one afternoon review. Between the reviews, at 12:00, we will meet back at our base for lunch. After each review the committees will produce the first draft of their report.
Procedure
Prior to the day of the Review
The Accreditation Coordinator will distribute copies of the Basic Data Form to each member of the committee as soon as they are returned by the organizations. Copies of the previous BDF and reports as well as IAP class attendance will be supplied where available. The chair of each committee will contact the FSILG Office and the Building Safety Facilitator to get an update on any known issues:- Outstanding or recent judicial or other discipline problems
- Overall Impression
- Recruiting ability
- GPA trends
- Strengths
- Weaknesses and other concerns
- Safety concerns
- Maintenance Issues
- Inspection and licensing issues.
On the day of the Review
Each committee will choose a lead scribe for each FSILG visited. A blank form to assist members of the review team in taking notes and preparing the group response is provided in PDF, TXT, and DOC format. After each visit, the committees will meet and share and compare notes and produce a preliminary report before proceeding to their second visit or adjourning.Within at most 7-10 days after the Review
The remaining steps for the Visiting Committee are:- The lead scribe for each FSILG is responsible for completing the report and obtaining agreement as to content, style, and grammar from the other visitors within two weeks after the date of the visit. Please consult the style guide when writing your report. The lead scribe shall set reasonable deadlines for the other team members to respond with comments on drafts, and will consider lack of response to indicate assent, in order to insure that the process proceeds without delay.
- The Visiting Committee's report shall return one of the following
findings:
- Recommend Accreditation
- Recommend Accreditation with reservations
- Not Recommended for Accreditation
- The scribe or the visiting committee chairman (as agreed between the scribe and chairman) sends the report to the FSILG officers and the Accreditation Coordinator. The report is to be sent attached to an email message composed substantially from the sample text provided. While you do not need to use exactly this text, please be careful to correctly state our privacy policies as they apply to the specific recommendation from your team.
- The work of the Visiting Committee is complete as soon as it has sent its report to the FSILG. The cover letter will have informed the FSILG that comments are to be sent to the Accreditation Coordinator within five business days and will have provided further information to the FSILG about the rest of the process. Please do not call your report a draft! Only in the case of a serious factual error will it be necessary for the Visiting Committee to revise its report in response to comments returned by the FSILG.
- The Accreditation Coordinator receives comments, if any, from the FSILG alumni organization which are included with the report when it is forwarded to the Dean's office and retained as part of the annual full report as well as provided to the reviewers during the next cycle.
- The Accreditation Coordinator removes any private comments for the organization from the report, but retains these comments for ten years in the archives. These comments will not be shared with MIT. However, in the case of a finding of "Recommend Accreditation with Reservations" or "Not Recommended for Accreditation" the private comments will also be communicated to the AILG board and the next visiting committee (not via email).
- In the case of "Recommend Accreditation", the coordinator sends the report directly to the Office of the Dean of Student Life and to the AILG board.
- In the case of "Recommend Accreditation with Reservations" or "Not Recommended for Accreditation" the Accreditation Coordinator presents the report to the AILG board for review at the next monthly meeting, prior to sending the report to the Office of the Dean.
- If a recommendation "with reservations" is returned,
- the recommendation shall state that the organization will be reviewed again in six months.
- The next visiting team, in developing its recommendation, shall consider all aspects of the FSILG's operation (i.e. the revisit shall be a full review), and with respect to the reservations listed from the previous visit, how much progress was made since the previous review. In the event of little or no progress, the recommendation must be "Not Recommended for Accreditation."
- If there is progress but there are still reservations, the visiting committee may return a finding of "Recommend Accreditation with Reservations" and may also recommend specific intervention.
- However, at the six month period, prior to sending a Visiting Committee, the Accreditation Committee in conjunction with the FSILG office and the FSILG itself may determine that there is enough information available to know that a visit would not yet be productive but that the lack of progress and the reservations are not serious enough to change the recommendation to "Not Recommended for Accreditation".
- If an FSILG is "Not Recommended for Accreditation",
- the recommendation shall state that the organization will be reviewed again in six months, however,
- once the Institute starts an intervention, the revisit may be postponed in consultation with the Institute.
- The Accreditation Committee will remain in contact with the Institute with the intention to return at the earliest practical date.
| Assignments for 10 Mar | |||
| Time slots: | 9am | ΦΚΣ | ΘΧ |
| 1pm | ΣΑΕ | Student House | |
| Visiting Committee |
Sanjay Divakaran | Alice Leung | |
| Herb Mower | Steve Summit | ||
| Vic Rhoads | Mitch Westwood | ||
| Jim Janosky | |||
| Data | Data | ||
| Assignments for 28 Apr | |||
| Time slots: | 9am | ΘΔΧ | ΣΦΕ |
| 1pm | ΣΝ | ΛΧΑ | |
| Visiting Committee |
Bob Ferrara | Ryan Andrews | |
| Rich Possemato | Akil Middleton | ||
| Dennis Rivera | Andrew Sudbury | ||
| Data | Data | ||
| Assignments for 29 Apr | ||
| Time slots: | 6:30pm | ΑΕΦ |
| Visiting Committee |
LeAnn Lindsey | |
| David Hutchings | ||
| Aimee Forsythe | ||
| Data | ||
| Assignments for 5 May | |||
| Time slots: | 9am | ΤΕΦ | ΦΒΕ |
| 1pm | ΣΧ | ΠΛΦ | |
| Visiting Committee |
Caroline Fernandes | David Hutchings | |
| Jason Mondanaro | Michael Howard | ||
| Rick Winterson | Dave Burmaster | ||
| Jim Latimer | |||
| Data | Data | ||
Volunteer Pool
The AILG Volunteers below, if data appears under Availability/Assignments, have responded. Thank you.| Volunteer | Affiliation | Availability/Assignments | ||||||
|---|---|---|---|---|---|---|---|---|
| Ryan Andrews | ΘΧ | '10 | 10 Mar | 28 Apr | 5 May | |||
| Steve Baker | ΘΞ | '84 | ||||||
| Bryan Owens Bryson | ΖΒΤ | '07 | ||||||
| Dave Burmaster | ΕΘ | '69 | 10 Mar | 28 Apr | 5 May | |||
| Karl Büttner | ΣΧ | '87 | ||||||
| Twiggy Chan | WILG | '01 | ||||||
| Eric Cigan | ΛΧΑ | '83 | ||||||
| Dan Craig | ΣΧ | '03 | -- | -- | -- | -- | ||
| Sanjay Divakaran | ΚΣ | '08 | 10 Mar | -- | -- | -- | ||
| Dan Dunn | ΑΔΦ | '94 | -- | 28 Apr | 29 Apr | -- | ||
| Ash Dyer | ΔΤΔ | '06 | ||||||
| Caroline Fernandes | ΚΑΘ | Clemson '08 | 10 Mar | 28 Apr | 5 May | |||
| Bob Ferrara | ΘΧ | '67 | 10 Mar | 28 Apr | 5 May | |||
| Aimee Forsythe | ΚΑΘ | Hanover '92 | 10 Mar | 28 Apr | 29 Apr | 5 May | ||
| Mike Garcia | ΘΔΧ | '78 | -- | |||||
| Andy Hackett | ΣΝ | PSU '05 | -- | -- | -- | -- | ||
| Debbie Hannigan | ΠΒΦ | Mich '87 | ||||||
| Ladd Horvath | ΦΚΘ | '05 | ||||||
| Michael Howard | ΧΦ | '84 | 5 May | |||||
| Alicia Hunt | ΚΑΘ | '94 | ||||||
| David Hutchings | ΖΒΤ | '10 | 10 Mar | 28 Apr | 29 Apr | 5 May | ||
| Jonathan Jackson | ΔΥ | '03 | ||||||
| Jim Janosky | ΘΞ | '87 | 10 Mar | -- | -- | -- | ||
| Keith Kallberg | ΦΚΣ | '68 | ||||||
| Ara Knaian | ΖΒΤ | '99 | ||||||
| Jim Latimer | ΣΑΕ | '63 | -- | 28 Apr | 5 May | |||
| Clifton Leigh | ΕΘ | '00 | ||||||
| Alice Leung | ΕΘ | '93 | 10 Mar | 28 Apr | 5 May | |||
| LeAnn Lindsey | ΑΦ | '94 | 29 Apr | |||||
| Jan-Willem Maessen | ΕΘ | '93 | ||||||
| Herman Marshall | ΒΘΠ | '78 | ||||||
| Albert Mena | ΘΔΧ | '09 | ||||||
| Akil Middleton | ΖΨ | '08 | 10 Mar | 28 Apr | 5 May | |||
| Jason Mondanaro | ΦΣΚ | '96 | -- | 28 Apr | 5 May | |||
| Kevin Moore | ΔΥ | '92 | ||||||
| Herb Mower | ΣΧ | '65 | 10 Mar | -- | -- | -- | ||
| Marleigh Norton | ΕΘ | '99 | ||||||
| Rich Possemato | ΝΔ | '01 | -- | 28 Apr | 5 May | |||
| Vic Rhoads | ΦΒΕ | '79 | 10 Mar | 28 Apr | -- | |||
| Dennis Rivera | ΧΦ | '99 | 10 Mar | 28 Apr | -- | |||
| Matthew Rodriguez | ΣΦΕ | '11 | ||||||
| Ernie Sabine | SH | '66 | ||||||
| Bob Sandman | ΑΕΠ | '48 | ||||||
| Bob Steininger | ΦΒΕ | '76 | ||||||
| Erik Stockham | ΦΚΘ | '03 | -- | -- | -- | -- | ||
| Andrew Sudbury | ΤΕΦ | '00 | 10 Mar | 28 Apr | -- | |||
| Steve Summit | pika | '83 | 10 Mar | -- | -- | -- | ||
| Lisa Tatterson | ΑΧΩ | '99 | -- | -- | -- | -- | ||
| Cesar Toscano | ΦΣΚ | '08 | ||||||
| Mitch Westwood | ΧΦ | '11 | 10 Mar | 28 Apr | -- | |||
| Sara Wilmer | ΣΚ | '03 | -- | -- | -- | -- | ||
| Rick Winterson | ΦΚΣ | '56 | -- | 28 Apr | 5 May | |||
| Aaron Wippold | ΦΚΘ | '05 | ||||||
| Yumi Yasutake | ΚΑΘ | JHop '00 | 10 Mar | -- | -- | -- | ||
| Available, Assigned,
Tentatively Assigned,
Tentatively Available "--": Not Available on date, "blank": Unknown on date Name in italics: New Volunteer - Welcome! | ||||||||
Last updated 20120420 by John Covert
