• Elected Officers and Platform Statements
• Appointed Officers
• Election Procedures, Voting, Proxy Voting

Elected Officers

President

Candidates for President:

Erek Speed

Vice-president

Candidates for Vice-president:

None Yet

Treasurer

Candidates for Treasurer:

None Yet

Secretary

Candidates for Secretary:

None Yet

Appointed offices

Librarian

The librarian manages the vast enterprise known as the MIT Anime Club Library. This includes checkouts, inventory control, duplication management, and storage conditions for longevity of holdings. Candidates who have some experience with (or willingness to learn) database systems are preferred, since we have such a large library. Those wishing to become librarian will need to learn the intricacies of library management from the previous librarian.

Industry Relations - Permissions:

Industry relations officers are responsible for building and maintaining relationships with contacts in the anime industry. They facilitate communication between other officers and the industry on any related matters, such as the library, the newsletter, events, and other publicity matters. If you like contacting people in the industry, meeting them at conventions, and getting lots of free stuff (posters, T-shirts, DVDs) in the mail, then this job is for you.

Sometimes, this position has been divided into two positions--the permissions officer, who takes care of making sure we have permissions for the various things we show, and the schmoozer, who basically maintains contacts with industry representatives and gets them to send promotional materials and freebies our way.

The permissions officer does the following:

1. Obtains permissions for the club to present North American licensed titles at its showings. This task is eased somewhat by the fact that we have gotten wide-ranging permission from a number of major companies for the year. Only a few companies require us to get permission for a specific title at a specific showing (you can probably guess which companies those are from the fact that we don't show their titles very often).
2. Watches out for permissions problems when showing schedules are formulated.
3. Makes the Showing Marshal aware of what needs to be done to ensure videos are presented in accordance with the terms of its permissions agreements, on a week-to-week basis.

If there is enough interest, the position may again be divided, but otherwise it is likely to be a one-person job.

Acquisitions officer

This is a job for smart shoppers who like to spend other peoples' money, and like to get the most bang out of every buck of it. The acquisitions officer decides which commercial anime to purchase within the budget and then acquires them for the library. There are many deals on anime throughout the world (both online and at traditional stores), so the best acquisitions officers keep abreast of pricing and availability at a variety of venues before making any actual purchases. Technically, this position is comprised of three parts that may be given to up to three separate acquisitions officers if there is strong interest in the position(s): anime acquisition, CD/OST acquisition, and Digital acquisitions. Digital acquisitions more or less run themselves through a horde of minions, so it is most likely that there would be a maximum of two acquisitions officers.

Publicity officer

This officer traditionally works in print media. He or she creates and distributes posters and advertising for MIT Anime showings and events. The publicity chair is also in charge of the posterboard in the Infinite Corridor. Drawing ability (or willingness to learn how to draw) in the anime style is highly encouraged, but not necessary.

Communications officer

This officer keeps the website current and maintains the mailing lists used to communicate with the general membership. He or she is in charge of composing the showing announcements, as well as being in charge of updating showing and event listings in electronic media. Familiarity with administrative and technical computing, especially on Athena, is encouraged.

Social chair

Every so often the officers have the itch to go out and emulate various anime adventures in real life; the social chair ensures that these adventures happen. Responsibilities include making reservations at both on-campus and off-campus sites, coordinating resources, and composing the announcements for social events. Social events include, but are not limited to, Orientation, cosplay, themed outings (e.g., Anime Food Day), and convention trips (e.g., Anime Boston).

miteiru! Newsletter Editor-in-Chief

The Editor is the primary slave of the newsletter. The editor is responsible for laying out the text and organizing submissions, and usually ends up doing the bulk of the actual article editing. Candidates for Editor-in-Chief should have strong writing and grammatical skills and be familiar or willing to learn Adobe InDesign. Those interested in this or any other staff position are encouraged to contact anime-miteiru@mit.edu to get involved with the newsletter.

miteiru! Newsletter Staff

Staff are responsible for helping the Editor-in-Chief in the operation, publication, and production of this newsletter. Also, current or past staff are the first to be considered for appointment as Editor-in-Chief when the current one retires (aka graduates). Candidates for this position are nominated by the Editor-in-Chief with the input of the current staff. Those interested in this or any other staff position are encouraged to contact anime-miteiru@mit.edu to get involved with the newsletter.

Election Procedures, Voting, Proxy Voting

An officer to be determined (OTBD) will run the election.

The election takes place in 6-120 on 2 May 2008 at 8:00pm following the showing of the first two episodes of Ai Yori Aoshi.

Before the intermission, candidates may make a brief presentation. The audience can pose questions to any of the candidates at this time. Following the candidate presentations and questions, we'll have our regular intermission with pizza sales out in the hall. During the intermission, voters are encouraged to ask questions of the candidates.

At the end of the intermission (about 8:40pm), voting will commence.

All MIT students are allowed to vote at the meeting, regardless of membership status. Please hold up your MIT student ID during voting. If you forgot to bring it, introduce yourself to OTDB and state that you are an MIT student; your vote will be counted separately.

Proxy voting is allowed for MIT students who are also active members. To vote by proxy, send an e-mail to , or write a letter and have it delivered to OTBD at the meeting. (The deadline for submitting a proxy ballot for the 2008 election is 8:00PM EDT 2 May 2008, which is when the election is scheduled to begin.) Any correspondences that OTBD receives before the beginning of the intermission will be recorded for the election. The proxy voting tallies will be revealed and tallied after members vote, but before the winner is declared (for future verification, electronic correspondence will be forwarded to the officers, and paper correspondence will be stored in the MIT Anime Club office).

Appointed officers are not elected. People seeking appointments are encouarged to come to the meeting, introduce themslves, and describe what they would like to do in the coming year. That way, club members will see who is actually volunteering, and the new president will get a feel for what the person wants to do with that office.

The president appoints the appointed officers after he or she assumes the presidency. The new president assumes the presidency on June 1 or with the consent of the outgoing president, whichever comes first.

For reference, here are Aricle II Section 5, Article IV Section 5, and Article VII Section 3 of the MIT Anime Club Constitution, ratified 4/4/2003:

Article II : Membership

    5. All MIT students (hereafter referred to as voters) can vote at a

       regular members' meeting.

 
Article IV : Officers


    5. Elections

         1. Elections of officers shall occur at a regular members' meeting

            of an academic term.

         2. Any MIT student is eligible to run for office.

         3. Elections must be announced in an announcement (as defined in

            V.4) to officers and members.

         4. Any candidate is elected if he or she wins a majority of the

            voters.

         5. If more than two people are running and no one wins a

            majority, then the person with the fewest votes is dropped

            from the ballot and votes are recast. A tie may be broken by

            the vote of the highest-ranking officer present.

         6. Term of Office

            1. The terms of office for all officers run from June until May,

               for the duration of one solar year.

            2. With the consent of the outgoing officer, the new officer

               may assume the office as early as being elected or appointed.


Article VII : Amendments and Legislations


    3. Proxies

       1. Proxy votes shall be accepted for club members who have voting

          privileges and are unable to attend voting sessions.

       2. Proxy votes are valid in any medium that reasonably identifies

          and authenticates the member.

Last edited 04/30/2008 by Jennie Hango
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