ASA Executive Board Meeting
Thursday, May 7, 1998, 9PM

Three handouts:
1.  Agenda with Calender for end of term & summer
2.  What ASA Does (Purpose, Responsibilities, Products & Events)
    Goals for 1998-1999
    Contact Information
3.  Van's Scheppl about ASA
    ASA within MIT Student Government
    ASA Exec Board Structure

I.  Introductions

    Persons present and their role on ASA
    
    Van - New President, former Secretary and M.A.L. 
    Matt - New Treasurer, former M.A.L.
    Ellie - New Secretary, former M.A.L.
    Lex - New Undergraduate M.A.L.
    Brian - New Undergradute M.A.L. (arrived late)
    Clare - New Graduate M.A.L.
    Brian - GSC President
    Scott - GSC Activities Chair (possible GSC rep for ASA)
    Russell - Old President
    Susan - Old Treasurer
    Doug - Spent 3 years serving ASA
    Ryan - UA Representative
    Jen - UA Vice President


II.  Van's Schpeel (see handout)

    A.  What ASA is
    B.  ASA Exec Board Structure
    C.  What ASA does
    D.  Goals

Key points of discussion:
 -no slacking will be tolerated from board members! especially over summer.
 -you must attend all meetings or you will be replaced.
 -everyone (except Van) must take on a project (miday, mailing, etc.)
 -ASA-official mailings must get approved by board, so reply to emails!

III.  Old Business

A.  Rerooming 
    -KSA:  they forgot to apply numerous times. 
           Van will deal with them
    -Outing Club:  they don't want a roommate, and have produced a 
                   highly suspicious contract apparently from 1994.
                   we don't buy it though.
    -Sangam & European Club:  relatively happy.

B.  Summer Mailing (...what we know)
    -All mailings to incoming class are to be pared down.  
    -We want to ensure that the ASA mailing does no suffer from this frenzy.
    -Kip Hodges is in Nepal.  He is in charge of Orientation '98 
    -He told us stuff, but since he's gone, our contact on this issue is 
     Liz, an adminstrator working on Orientation
    -Van and Matt both will be working for Liz this summer and therefore
     have a conflict of interest
   - Ellie and Russell will negotiate with Liz to make sure the ASA  
     mailing is safe. 

C.  Small Activities Office Update (Matt)
    -Matt has everything under control.

IV.  New Business

A.  Activities Directory

- -this publication takes lots of work.  lots.
- -apparently, it must be done on obscure software...
- -this year we will no be accepting "last year's add" requests from
 clubs.  this is to stop the deterioration of the book.
- -this year we will also not mention clubs in the body of the book
 that do not have submissions.
- -Van and Lex will start this project during finals week.  Ellie and 
 Matt will help finish it once they are done with finals.

B.  Midway

- -our midway is now scheduled for the same day as the athletics midway
 so the two events can not share costs for rental chairs & tables...
- -money, however, should not be an issue... it will get paid for.
- -how to run the midway (by doug)
  -make sure groups apply for space
  -be lenient, encourage students to participate
  -make layout
  -arrange for netdrops
  -arrange for electricity
  -post the layout
  -take complaints
  -re-do layout
  -arrange for A/V equipment
  -...event happens, have people to run it.
- -Brian will be in charge of midway.

C.  Update on Finboard (Matt)

- -$56,000 allocated ($16,000 to UA)
- -"extra" money didnt' get allocated, it is actually questionable whether 
 we will ever get that money.
- -Moses (who is stepping down) said at a faculty meeting he would triple
 current allocations... hasn't gone through yet.

D.  Group Recognitions

- -Ellie will take care of these this time.

E.  Schedule next meeting:  Thursday May 14, 1998, 8pm 

VI.  ...That's all...


Minutes respectfully submitted by Eleanor Kane