Meeting of the ASA Executive Board
Monday November 23, 1998, 8pm


Members Present:
Scott			Van
Jocelyn			Jen
Ellie			Matt
Lex                     Brian L.

1. New Group Constitutions
   -Studio 77
     -full approval (looks very good)
     -send them an email asking them to change election timing
   -New Enterprise Career Club (NECC)
     -seems redundent with e-club
     -decision to email them and ask them why they want recognition
   -Aeolus
     -they will have to pick a new locker name ('aeolus' is taken)
 
2. Career Council Issue
  -Meeting last Tuesday with the two officers of the CC
   -Jen summarized the discussion at the meeting (explained 
    in previous emails)
   -Reccomendations ASA has made
       -change name to indicate that they are a student grp
       -refund the money to all participating companies
       -work with career services in future
   -Why didn't CC just charge companies for the 'social' instead 
    of trying to raise money from the career fair?
   -We will suggest to Katie Odair that the club be made to refund.  
    If this doesn't work, we will take further action.
   -Question of number of members: only two people on cc-members
    emailing list (same two are on cc-officers).
   -Question of where their money is (leave this to Katie for now).
   -we will keep a close eye on them (and be in touch with katie)

3. Slight change in the composition of the board
   -Clare has resigned from the ASA Exec Board
   -Brian L will become the GSC rep
   -Scott will be the grad rep at large.

4. Bulletin Boards (Jen)
   -"either fix your board in the next two weeks or email us 
     when you will do it, otherwise we'll take your board away".
   -Drama Shop-real bad
   -Outing Club-awful
   -Amnesty International (looks nice, not updated)
   -SWE, APO (look nice, but not updated)
   -LUChA - club name falling off
   -Anime - haven't moved in yet (REALLY harass)
   -Rune - haven't moved in yet (harass)
   -SCA - still empty
   -ESP - falling apart
   -Dance Mix Coalition - haven't moved in yet
   -AIAS - ripped, ratty, disintregating
   -Hindu - doesn't look like it's been touched in a long time
   -Chinese Scholar Group - not sure
   -We need to move the boards over (over where voodoo is) 

5. Postering
   -People postering on boards that haven't gone up yet
   -People postering on doors, walls, trees
   -Addition of outside postering spaces (senior gift idea?)
   -Chalking? (cool.)
   -Duct Tape posters on ground. (not cool.)
   -re-iterate postering policy on asa-official email: 
      -anyone may remove (or poster over) duplicate or non-MIT posters
  
6. FinBoard (Matt)
   -Eight applications for new members (one space)
   -LEF meeting tomorrow
 
7. Web (Jocelyn)
   -Hazing form is up
   -During IAP Jocelyn will work on it more

  
8. Ellie is leaving next term
   -Should a member at large step up to take secretarial duties
    or should we elect/appoint a new secretary?
   -btw -- ellie would like to return to the board next year
    in September (or end of August, actually).

9. Specific Body Meetings (Van)
   -Van will send out email about SBMs 
   -They will begin around March
   -There will be pizza
   -RSVP will be required two week before SBM with attending rep 
    & position and proped agenda items

10. General Body Meeting  
    -GBM (with elections) will be after spring break (no longer
     on the first night of Passover)
    -in 10-250 again


11. Recognition Requirements (Scott)
    -hasn't really gotten to it yet
    -possibly done during IAP, and/or after this meeting

12. Keys (Lex)
    -Meeting with Ted & Katie cancelled at the last minute
    -Most student groups don't care about it that much
    -Small Activities Office
       -currently very sketchy situation (groups deserve more security)
       -suggestion of higher security lock
       -possibly a lock that can track who goes in (different groups 
        can have different entry codes)
       -Matt will talk to Ted about this special lock

13. FinBoard (Matt
    -forms are due a week from wednesday -- do we want anything?
       -lockers for SAO?
       -advertising for GBM?
       -A/V, slides, ballots, etc. for GBM?
       -Lock for SAO? (or should that be CAC?)

14. Office Codes
    -Outer office  24-35-1
    -ASA office    25-3-14

15. Class Councils 
    -can they ask for finboard monies? (would ASA support that)
    -finboard has more money this year
    -they are definitly _allowed_ to apply (they are ASA-recognized)


16. ISA has no office
    -Observer has an office with AISES and Club Latino 
    -ISA can move in with them
    -Van will email AISES & Club Latino about 


17. MIT FIRST
    -They want lots of space, which we don't really have
    -Currently they are using space at Edgerton Center (seems 
     appropriate)
    -Matt will contact them about this
 
18. Other Offices
    -Debate & Rune living together, Sangam and OC move in
    -Thistle is on vacation
    -Can we move Rune in with Thistle, move Sangam in with 
     Debate, and give OC their own office
    
19. Next UA Meeting:  Monday the 30th
    Next ASA Meeting: Monday December 7th, 8pm