ASA Exec Meeting on 3/15/99

in attendence: Van, Jen, Brian, Lex, and Matt (very late)

called to order at 9:07pm

I.  Feedback on process of SBMs
	- more warning of meeting dates for groups -> more planning time
	- for the future, we should clarify roles and responsibilities
	- have a facilitation workshop
	- place generic agenda in the /asa/SBM/ directory for easy access
	- have FAQ's handy and prepared so mediators know what is common
	  and how to respond
	- for more extensize questions, divide topics among exec and have
	  an "expert" in fields ranging from ua finboard to event planning
	  to mit liability
	- 10-280 is nice, but is most appropriate for groups ~20, if we do
	  advanced booking, use pdrs 1&2 for large groups, pdr 3 for small
	  also, maybe divide cultural into 3 groups?
II. Follow-thru on SBMs
	- we must follow thru on our "threats" to groups who don't attend
	     o  all attendence issues must be worked out by the end of 
		officers hours on March 31st
	     o  scribes must hand/email in the following by that deadline
		1.  attendence list with group/name/email
		2.  groups that did not attend, divided into groups who
		    responded over email and groups that did not
		3.  any groups w/ extenuating circumstances - sickness, etc
		    including those that asked for derecognition
		scribes should talk to mediators to include emails sent to
		to them(mediators)
	- van will be talking with brian and jocelyn to go over the
	  following:
	     o  compiling feedback into a written report
	     o  presenting general findings to margaret, roz, larry
	     o  channeling specific feeback into conversations with the
		appropriate administrator
III. Bulletin Boards (mostly SBM content issues from jen)
	- if a group w/ a BB is interested in sharing space with another
	  group, that's an internal decision - asa only cares that we get 
	  notified when cooperation happens
	- martial arts groups interested in a joint board because they
	  are all small groups: does jui jitsu have a BB?
	- there was the suggestion that some of the BB space along
	  buildings 16 & 56 get converted to group BBs: great idea!
	- could use a BB somewhere between building 8 & 16
	- jen, as BB extrodinare from last term, will:
	     o  notify groups with poorly maintained BBs
	     o  talk to ted johnson about whether we have jurisdiction over
		BBs in 16 & 56
	     o  talk to  facilities about more BB space in 8&16
	ps, jen i was wrong, the BB map is under "BB space" on the main
	web page
IV. Miscellaneous
	- archiving asa-exec email on a local disk
		good!  it would eliminate need for exec to save email on 
		their personal athena locker
		o  may want to have an external (for groups to email us)
		   and an internal (for our discussion) list so that they
		   get saved separately
	- we should communicate with athletics more because a lot of their
	  issues need more than just us forwarding minutes...
	- class I vs class II: class II doesn't vote ans usually affiliated
	  with a dept - should we ask them to attend SBMs in future?

meeting ended at 10:10pm	

Calender:
SPRING BREAK: next week!
Next meeting: Monday March 29th 9pm (email nominations can be accepted!)
Rehearsal GBM: Thursday April 8th (yes i know it's Campus Preview Weekend)
	7pm (shouldn't be long) 10-250
REAL GBM: Monday April 12th, 7pm 10-250 (plan on 2 hours for now - will ask
	ryan to move ua council from 8pm to 9pm)

Minutes respectfully submitted by Van Chu