Message-Id: <199909290220.WAA13630@ua.mit.edu>
To: asa-exec@MIT.EDU
Subject: Minutes from ASA meeting
Date: Tue, 28 Sep 1999 22:20:24 -0400
From: Jennifer C Berk <jcberk@MIT.EDU>


Anna, could you archive this wherever it's supposed to go?


ASA meeting 9/28/99

pre-meeting work hour (8-9pm)
1) Office / Reaper Familiarization
2) File cleanups (Brian Lee)
3) New Group Recognitions

Meeting -- 9pm (W20-401)
1) New Group Recogntions
2) Midway / Early Return Wrapup (Alvar)
3) B-Boards
   - need an up to date map
4) Financial Notes
   - sources of our debt
   - the plan for the future (tm)
5) Re-rooming
   - we will be picking a chair for re-rooming this week.  


1) New Group Recogntions
Techies for Bradley
  Jen Berk assigned to get them to fix their constitution
  we will recognize them, even though they'll only exist for a
    year or two; we will ask them to specify what will happen
    to them after Bradley's campaign is over

2) Midway / Early Return Wrapup (Alvar)
  Alvar is still working on finalizing Early Returns
  Midway cost $2100 for tables, $600 electrician
  waiting on confirmation/payment from a couple of groups for A/V
  Orientation paid for $1500 of it

3) B-Boards
   - need an up to date map
  Ariel will fix the text file (out of date) and the image, which does
    not include the most recently allocated boards
  Alvar: re-put-up ASA postering rules

Staff notes
  Edmund will be going from student group finances to the Office of
    Academic Services on Oct. 24
  Katie's father is ill.
  Philip: Are there going to be Event Planning Workshops?

4) Financial Notes
   - sources of our debt
   - the plan for the future (tm)
  We get money from the administration for the Student Activities
    Directory and the Activities Midway.  We get money for random
    expenses from the UA Finance Board as a subcommittee of the UA
    (joint with GSC).
  It would be good to get money directly from the administration
    (probably the Orientation budget), instead of having to ask for
    it every year.  Jocelyn and Philip are meeting with Liz Cogliano
    Young (Orientation person) soon.
  It would also be good to be officially an independent organization,
    not a joint subcommittee of the UA and GSC, since we function
    independently now.  This is more likely to happen this year than
    any previous one.  Politicking will happen.
  We are not talking about Uberboard now.

5) Re-rooming
   - we will be picking a chair for re-rooming this week.  
  Ted wants to start doing tours.  Everyone should send Jocelyn their
    schedules so she can set up random meetings when necessary.
  Groups without rooms will probably be divided into A, B, and C lists;
    then we'll see whether groups with rooms are using them well and
    redistribute space.
  Groups must request space by the last day of classes in fall; we
    will have a preliminary decision by first day of classes in
    spring.  Then there are appeals and the final decision appears at
    the GBM.
  Jen Chung and Ariel will be co-chairing re-rooming.

Next meeting in two weeks, 9pm, W20-401, 10/12/99, and every two weeks
  thereafter barring crises.
Combos:
  main door: 24-35-1
  inner office: 25-3-14
  copier code: 1039
If you want to go on room tours, send Jocelyn your class schedule *now*.