January 24, 2000 agenda- -------- Recognitions SMAC update postering issues/ bulletin board Katie stuff- guidelines Re-rooming confirmation: approving decsions, discussing appeals: scheduling Spring Term? present: Ariel, Jocelyn, Jen, Jen, Brian, Anna late: Lex, Philip excused: Alvar (reminder- for SueFitz- ask for her to get dept. sponsorship or talk directly to CAC) ------------------------------- petitions for recognitions- ------------------------------ *Pangea- vague purpose write email to clarify purpose "please explain what you're going to bring to campus that isn't already served by other venues... (give specific examples of what the group is not like/ why are you special etc)" ANNA *MIT Curling team- President Treasurer distinct- athletics? no $ can't make it as a club sport... (would have to pay for space- have they talked to athletics) JEN B. *Int'l Sailing Association look fine- give full recognition ANNA *Charles River Club why recognition? GSC- NOT UA contradiction in officer election dates BRIAN *The Tag Club dodge ball, capture the flag, tag. why recognized? Technical issues? What do you need recog for? JEN B. *MIT AUV team Affiliated with MIT department? (really want an office) ANNA *Sino-American Pharmaceutical Association Biotech community (chapter of a national?) distinct purpose- why are you special? overlap- Biomed Eng Society pre med assoc Hippocratic Society Underg Research Journal Biology Undergrad Student Assoc -->are they Grad students? ARIEL *Building Technology Tennis Team (BT3) they want to play tennis. NO RECOGNITION. can play IM tennis or sign up individually/personally for courts they can get sponsored by department. they should talk to GSC (GSC department grants) BRIAN ------------ aside ----------- CC- Jocelyn is dealing with re-recognition of Chocolate City. --------- SMAC: ----------- schedule update- time for furniture deliver tomorrow unknown. Jay Lulla gets stuff shipped to him ANNA carts are stored in UA office until Thurs or so. JEN C.- email Leah Nichols to get her to pick up stuff. take pictures of SMAC for before and after comparison, schedule re-opening ceremony. Jocelyn will ask CAC about Carol person? security... -------------- postering issues/ bulletin board (JenC: Katie stuff- guidelines) ----------------------- worth our time to enforce postering guidelines? place limits on poster size Pro-Life issue- plexiglass cover swap with Hillel? JOCELYN 2nd choice- Asn's and Acapla boards replace lock and glass- on a cappella and Assassin's glass board. -MIT people should be freely allowed to tear down non-MIT people posters. -post postering guidelines to ASA lists TO BE MAILED to ASA lists -enforce change of bulletin board space ? (do we want to) -make accurate on-line map for webpage and bulletin board reallocation space. ARIEL -UCO: United Christian Oreintation Christian groups bulletin board- conservative groups think it's their bulletin board. LEF- (Scott Ramming) and Catholics ask Scott for update on situation- ANNA ---------------------------------------------- Re-rooming confirmation: approving decisions, discussing appeals: scheduling. -------------------------------------------- notification- pointer to website. SMAC- written appeals problematic: FSA, RadCaps, Chess Club, Model UN, Muses, Hawaii Club, SAVE allow them to forgo the oral appeal process. *notice in the future when people who have space have not submitted space requests. groups without space A- first priority; C last priority. C will probably get SMAC space. APPROVAL okay Scheduling: groups required to submit a written appeal by Thurs 2.10. at 6pm- IMITATE FINBOARD. groups also must sign up for oral appeals. (we should photocopy appeals) appeals process: requires presence of 5 membs of ASA (at least) + one member of the dean's office 2 mins to present discussion allowed- questions we vote to change (or not) classification. (we expect 3s and Cs) new groups, groups that didn't submit 32 slots- Thurs is Fri 2.11 4-6p * Alvar Jen Chung Ariel Lex Jocelyn Tues 2.15 5-8p *Katie O'Dair Anna Jen Chung Jocelyn Jen Berk Philip? Weds 2.16 5-8p * Alvar Anna Ariel Lex Brian (reserve) Thurs 2.17 5-7p * Jocelyn Jen Chung Ariel Brian (Jen B? Anna?) timeline: post sign-ups on door on Monday Jan 31st post official mail on Thurs/Fri. ------------ Spring Term? ------------ Feb. 10th evening meeting to deal with appeals rehearsal and photocopying collate, sort & rehearse meeting. (Eric will reserve room: JOCELYN) after classifications, two GBMs- discussion of scheduling Re-rooming announcement, lock policy: Wednesday March 1st or March 8th or somethin' Elections, summer stuff: date TBA next meeting: Tuesday Feb 1st 9pm UA/ASA office.