To:asa-exec Subject:Minutes Feb 1st ------- Exec meeting Feb. 01, 2000 attending AND on time!!!: Alvar, Anna, Ariel, Brian, Jen B, Jen C, Jocelyn, Lex, Philip agenda: ------- security newsflash recognitions asa philosophy treasury update spring schedule rooming update smac update bulletin boards NEXT MEETING: TUESDAY Feb. 8th, 9pm. office hours 8pm. Newsflash- Technique SMAC and MITOC office break-ins: safes stolen SECURITY ISSUES discussion mail needs to go out to ASA lists ANNA will write it. Recognitions: MIT Curling team - prez treasurer distinct? amended const. okay. they need to talk to Athletics. recognition YES- at student activity level. give full recognition but tell them to go talk to Athletics JEN BERK Tag Club GONE Charles River Club organize web-based forum? wants big locker space for discussion forum. will this group disappear in one or two years? he should go through GSC... summary: ask for resubmission of Const tell them to talk to GSC we'll look at approval at next meeting ALVAR Pangea we suggested that they get "buy in" from the groups that they want to be the umbrella over... they might want to talk to *norma*, katie ANNA MIT Haitian Alliance Constitutional problems- two v. four officers- officer descriptions typos problems. YES recognition once they've fixed typos. ALVAR Social Justice Cooperative four events over iap Amnesty International- not the same SWASSD- specific agenda military spending, global equity, discussions on social transformation, WTO, women's issues, Iraqui, genetically modified foods, debate club Tech- opinion column Thistle New Horizons Society for Political Awareness? Dance Clubs- Lindy Hop Club glaring error in Const (activity name) ARIEL and Casino Rueda purpose- vague? YES provisional recognition. JEN BERK [a Cuban dance team they should look at Sloan Salsa Club? Ballroom Dance Club/team? the lindy bunny hop people? -single style event recognition? (form the eclectic dance club?) ask them to talk to the BDC? Alvar sez: no. Anna sez: yes- special interest groups are okay. have them talk to DanceTroupe and Ballroom Dance- they're like Bhangra team, or smaller cultural teams, we shouldn't deny recognition based on funding predictions] see above for names of people dealing. *philosophical/purpose of the ASA aside* this term: shift to DERECOGNIZE more groups instead of making it so hard to get new groups recognition CAC joint resources---> separate project to get funds for shared stereos, microphones // aside- webpage update: Jocelyn included a new paragraph on ASA recognition philosophy and amended the suggested paperwork to include a page describing: what the group has done already (event wise) what the group plans to do and how the group plans to do it // treasury update- $5.27 in the black GET $$ from ROZ!!! and Deb and Edmund JenBerk will talk to people about money... Spring timeline ***** Feb ***** T 1 Exec T 8 Exec W 9 Official Mail- Protest hearings reminder, activity fair T 10 Protests due at 6pm, Collating party at 6pm- exec F 11- R 17 Protest hearings F 18 Official Mail- GBM annoucement, BB reallocations T 22 Exec M 21- F 25 meet w/ groups whose space we want to alter, develop re-keying policy activity fair logistics assigning groups to offices *** Mar *** F 3 Release final allocations F 3 Official Mail-- offices, GBM, Activity Fair T 7/ W 8 GBM T 14 Exec T 28 Exec W 29 Official mail -- BB, GBM, Summer F 31 BB requests Due ongoing- investigate SAD publishing options, find out early return info *** APR *** T 4 Exec R 6 Official mail- BB, GBM reminder, activity fair S 8 CPW activity fair T 11- GBM elections, summer stuff S 22 new officer orientation T 25 exec W 26 LEF meeting ongoing- prep for officer transition, prep for summer *** MAY *** T 9 exec plan summer mailing, early returns end of May: SAD done Rooming update- one appeal, but no sign up. expect appeals when deadline approaches. remind of deadline in official mail. interesting cases: FSA Debate team- resubmit request in reaper Croquet club- ??? submitted a request, but is on asa-exec... three people? bizarreness... they think they have space in the smac ------------------------------------------------------------------ RE-ROOMING TIMELINE: *REVISED Janu 31 - sign-ups, envelope put on door Febr 01 - (today) Febr 10 - 6pm: APPEALS DUE; appeals rehearsal; photocopy-distribution Febr 11 - 4-6pm: (*JenB, Ariel, JenC, Jocelyn, Lex, *NORMA) PDR 3 Febr 15 - 5-8pm: (Anna, Brian, JenC, Jocelyn, Philip, KATIE) 400 Febr 16 - 5-8pm: (*Jocelyn, Anna, Ariel, Brian, Lex, DEAN *Katie/Van?) 400 Febr 17 - 5-7pm: (Ariel, Brian, JenC, Jocelyn, JenB, *DEAN?) 400 Febr 18 - last possible day of hearings (Febr 10-18) March 4 - release allocations March 7 - petition deadline March 9 - rerooming announcements GBM Apri 11 - elections, summer GBM ------------------------------------------------------- SMAC update- Anna needs to figure out how Ted and Dave have been paying for things shelves need construction- get residents to build them MON/TUES combo- distribution to presidents only security? space allocations- people need to email me opening party/moving back in? next FRI locks- keys- anna needs to deal w/ lock office should mail office occupants- can't move in until shelves are built TONIGHT. ANNA Bulletin Boards update- some of them are gross. Brazillian ISA CSC Assoc of Atheists and Humanists Voodoo Architecture students recommend: email groups w/ same mail- we've noticed your bulletin board isn't we're reallocating this spring we highly recommend that you take the opprotunity now to do something with your board... CAC broken lock on a cappella and assassin's board TELL PRO-LIFE to put plexiglass on their boards LUCHA also hasn't changed board often. TO DO: remind groups to change boards- say it behooves you to make your board look nice. remind groups that prospective students see the boards- they are PR. new board spaces- re-read Alvar's email. space for 10 groups in bldg 8 (half the gigantic board between infinite and 6-120) 4 spaces in bldg 16- across from Concourse. (family resource center may fight more for space) 6 to 8 in the center board in bldg 56. that's 22 new spaces. space to target next: (in bldg 56 across from cluster- where holograms used to be- bulletin board above bench) new motto: "ASA- we do stuff."