Exec Meeting

present: Philip, Lex, Jocelyn, Brian, Ariel, JenChung, JenBerk,
Anna

agenda:
*security: Operation LexLock (Lex)
*follow up on old recognitions (all)
*new recognitions
*smac update (Anna)
*bulletin boards: progress? results? changes? (Ariel/Alvar)
*Activity Fair (Jocelyn?)
*re-rooming- tentative assignments (JenC and all)
*funding- Roz? (Philip)

Security- 
meeting with Katie and Lex, Ted, Captain Driscoll,
Mike Foley- replacing all locks with combos.
group presidents could change door combos.
max # of keys- can get key increase via talking to CAC
-customize reaper for # of fields to request.
fine for losing keys.
prez could check out keys and be responsible for them.
or COMBO locks.
but if anyone retains keys then we need to develop a key policy.
$600 per.
$250 to replace old.
need locks
ConcerBand & Marching Band
Shakespeare
APO
Publications
Tech
MITSFS
LSC
ESP
Mitoc
LSC
Technique
IFC
SWE & all
CSC
14 * 600 = $8,400
$10,000 to $15,000 for 4th floor improvements
locks curtains new plaques- slide in kind.

*Old Recognitions*
resubmission- MIT Haitian Alliance
get recognized now.
JEN BERK & JOCELYN

*New Group Recognitions*
Computing Society
problems with it,
they should redirect to other groups
join sipb, miters, get a urop...
ask if they've already done something...
(more specfic, reason to live)
BRIAN

*Smac* 
shelf build is soon- probably friday and jocelyn and brian will
take care of rest of it over weekend as possible.
Office Depot can loan us hammer and stuff.
also lend expertise on shelving. 
(ofdep lives in basement of bldg 56)
$$finances- figure out who/how paid for renovations...
follow deadlines for regular ASA stuff
storage option- get applications from JenC
locks on cabinets- metal shop (facilities: in person)
(SMAC- a cappella storage on top of file cabinets)

*Bulletin Boards*
Voodoo- will be fixed in a week
brazilian students assoc.- something stolen?
MITAAH
CSC- missing, but new one will go up
ISA- missing their board- haven't updated info...
Architecture board- interim board allocation
---> college democrats: giving them a tentative allocation.
*temporary allocation= they're not guaranteed to stay there*
ARIEL will email them

*Activity Fair*
15 tentative RSVPs
Religious groups may have independent forum
10am- too early? (Jocelyn will respond)
not planning on having things outside
at end of next week- we'll estimate participant #s
(limited # of spaces- maybe 60 tables?
--> first reply, first served)
This is not something we're entirely in charge of

tentative *re-rooming* discussion off the record
remember- contentious issues
Panhel & IFC
Music groups, DanceTroupe and MITGSP- Debate club, Thistle?
Publications group office

GSC funding groups?
Sloan Jewish students
Women's Volleyball
they don't exist.
Jen Berk also noticed that various groups
haven't updated their info.
this is excusable in some cases.
this led to Jocelyn announcements-
she has been messing with the reaper.
commenting out various functions and 
streamlining the utility.

[quote of the day
"I was looking through the logs because... (Jocelyn)"]

*funding?*
nothing yet. philip will go to Roz office tomorrow.
reimbursements-
office supplies, photocopies- how do we get reimbursed?
Lex will deal with ASA reimbursements as necessary.

Jen Berk announcements:
Hindu Student Council-
gave them copies of their Constitutions from '92 and '95 
they may be restarting?

Jen Chung announcements:
another room tour with Ted
scheduling will be announced
Friday before 1pm next week.

no other outstanding business-
ASA office needs to be cleaned up!!!