present: jenn chung, jocelyn, jessica, jon
Agenda:
          1. new recognitions
             - SAPA
             - others?
          2. locks update - jocelyn
          3. midway - (alvar, jenY, jon) - possibly punted, e-conversation
          4. SAD distribution
          5. financial matters and derecognised groups
          6. shirts
          7. other stuff, etc.

************************************
I. new recognitions
 - SAPA - technical issue of their overlapping purpose with other groups still.
    seems more legit since we last looked at the group's constitution in
    january. purpose seems directed atgrads/postdocs.
    *need recognition to request rooms and possibly gsc funding.
    *only other problem was the officer election date.
    *JenC will deal with.
 - STC - still the issue that that they are a company.  however, STC does not
  make  a profit, more of a job matching program.
  *want recognition to prove that they are a student run group.
  *table until next meeting.
  *invite to office hours?  will ask SUSAN

 -Mock Trial - wants to be derecognized so that they can be started anew by
       mike hall.
  *been defunct since founding because of nonpayment of dues.
  *will let sleep til fall

II. locks update - jocelyn
    Key Office likes Omnilock, Locks likes Lockinetics.
    *still don't have price info.
    *don't know how much programming ability the lockinetics has.
    *almost coming full circle back to keys.  afraid groups will be
     irresponsible and not change their combos

*big picture prob:  talk of creating an endowment to change to three cylinder
locks
*ASA at this point (consensus of those present) is still in favor of combos.

III. midway - (alvar, jenY, jon) - possibly punted, e-conversation

            From Alvar's email:
- We assigned 'resources' to all groups (elec, performance, etc, etc)
- We assigned a total of 235 tables already; no late groups, sorry
   -- The old plan has space for 231 tables, we'll figure out how to put in
      four more to not deal with assgnments again (shoudl not be too hard)
- We are contacting lots of groups that talk about a TV/VCR but did not
   actually ask for one (sent e-mails today)
- Jen today received the lists of all groups with performances and Music
   -- ONLY WMBR, FolkDance, and ISA (if they agree) will play music aloud.
   -- WMBR will do a live transmission
   -- FolkDance will organize, together with Jen, all the artistic
      performances
   -- ISA may organize, if they agree, all the cultural music
   -- Cultural groups will NOT be allowed to play music, and do NOT get
      electricity for that; they only get elec for TV or special stuff they
      want to bring in
   -- Artistic music groups will be given electricity to play music WITH
      HEADPHONES; if they don't agree to use headphones they will not be
      given electricity
- I think we want to get a really nice big banner for the ASA, and I'll
   look into it and get back to the group (if its less than $200 I'll just
   order it, btw, unless you guys heavily oppose it)... it will be reusable
   every year.  General idea:
       Welcome to the
              AA    SSSSS    AA
            AA  AA  SS     AA  AA        Activities (big)
            AAAAAA  SSSSS  AAAAAA
            AA  AA     SS  AA  AA          Midway (big)
- We'll try to make sure to have t-shirts by the Midway, but we need design
  ideas, don't forget to talk about it.
----------------end transmission

*we love the banner idea.  go alvar!
*are we looking into mitpress decorating again?  no streamers though.  balloons
 are great.
*idea: radios from cac for communicating.
*idea for checkin:  have them sitting at the tables at 5:30 and volunteers will
      walk around all the tables to checkin

IV. SAD distribution
From Alvar's email
- Liz wants 1100 for the Freshmen, during the 1st week of August
- They also want some for Advisors... I'm not quite sure how many, but
   around 200 should do
- I have not contacted GSC about when they want them, but they want 1000
- I gave Katie (and RLSLP) one box, total of 70
- I don't have more ideas yet...
------------------end transmission

*JenC will find out about # of advisors
*surplus can go to waiting rooms around campus

V. financial matters and derecognised groups
   Meeting last Thursday about derecognized groups with surplus/debt: JenC and
 Philip
   *should UA pay debt off, etc
   *keeping accounts frozen for a year is reasonable.

VI. shirts
    Should they be something to distinguish us just at the midway
    or to be fashionable to wear often?
  *Jon's idea:  black shirt, on front ASA small, possibly with beaver -big 'impact' 
	font on back
	*liked by rest of officers present.  fashionable but attn getting

VII. other stuff, etc.
     Moving has happened.  JenC now has a list of groups that haven't gotten
     around to it and will police groups.