minutes 01.06.03

Present: Anant, Alvar, Andy, Arthur, Jessica

Agenda:

1) Old New Group Recognitions (& Re-recognitions)
2) FYSM
3) SAD
4) Midway
5) Other projects
  a) ASA Db
  b) BBs
  c) Offices


N-1) Six Flags
N) Retreat
********************************************************
1) Old New Group Recognitions (& Re-recognitions)
NEW Tech Model Airplane: 
 *new departmental group that wants bulletin board space.
 *Also did not get in before the 5/11 deadline. 
 *Some discussion of whether departmental groups should be able to request 
  bulletin boards. Decided that we first send them to their department,
  then will allow them to enter normal Bb queue.  
 *Application reviewed anyway.  A few constitution holes.  
 *ANDY will email
 
NEW REREC BMES:
 *fine except lacking officer removal stuff
 *ALVAR will email saying they'll be rerecognized if they fix that

OLD Aerospace Transport: 
 *Still have overlap with two other groups.
 *Group leader has contacted them, but we still feel that they have not
  specifically asked whether or not they could function under those groups'
  wings.  
 *ANANT will email both group leader and AIAA and e-aerospace.

OLD Pi Tau Sigma:
 *Looks fine.
 *Rerecognized as departmental group (Course 2)
 *ALVAR will email

OLD ENVIT:
 *Have June 1st officer election date.  Otherwise, fine.
 *Their SoP sounds like departmental recognition material.  
 *We will recognize (If Course 1 is being particularly nasty about finances
  they can come back and see about getting bumped up to full-recog)
 *ALVAR will email

PENDING Delta Sigma Theta:
 *will expire at next meeting
PENDING Tech Players:
 *expires at next meeting
PENDING SETA:
 *expires at next meeting
 *ALVAR will email an e-poke
PENDING African Union:
 *expires at next meeting
 *ALVAR will email an e-poke 
PENDING Alliance for Global Sustanibility
 *Alvar pinged on 5/14
 *Application expired. 
PENDING March of Dimes
 *Alvar poked on 5/14
 *expires at next meeting


2) FYSM
*ARTHUR will email Alvar list of groups to be put in next email
*List is now online

ARTHUR's To-Do list:
*will email Alvar list of groups to be put in next email
*will talk to mail services this week requesting 50 US mail containers.
*will ask mail services if they can pickup the containers on thursday after
*will bring one stack of flyers to mail services to weigh total packet
*will weigh individual flyers and divide total weight by flyer weight 
 to decide group cost
*will bring one stack of flyers to Tracy to review
*will order 1600 more Tyvek envelopes from Office Depot.  Talk to Asmahan 
 or Matt
 *will ask GSC whether we can store mail containers overnight
*will count # of groups and multiply by 1.5 to figure out pizza amount
*will get in touch with Liz Young about obtaining address
labels for undergrads 

ALVAR will make a cover letter
ALVAR will get in touch with the GSC about obtaining address
labels for grads.

3) SAD
*PHILIP will install in-design on the computer in the office
*PHILIP and ANDY will meet this week to figure stuff out
*PHILIP will recieve a poke to gather group list

4) Midway
*ASA athletics should be moved to Dupont with a tent connecting the two spaces.
 Will decrowd Johnston, but will only work if well-advertised.
*Philip would like to step down from Midway organization.  

5) Other projects
ASA Db - Alvar is working on making ASA emails non-duplicated.
 *Office computer will be devoted to Db

BBs - ALVAR will talk to admins about getting 6 more BBs in the infinite
       and about revamping total BB system.  
      *ANDY will get a copy of the map to Alvar to make a presentation out of.
      *ALVAR will get off his ass and print out BB rules

Offices - 

MITSFS Proposal
 *Need to start real proposal to move MITSFS to reading room.
 *Proposal goes to UA, GSC, MITSFS, MIT Libraries & CAC.
 *Proposal would include creating a MIT Library position to keep library open
 and secure.  (4-10pm?) 
 *ANDY will get started on the proposal

Network Drop Proposal
 *Get a 1 network drop and telephone drop in every student center office
 funded by MIT (CAC, RLSLP, or IS).
 *Also add network drops in Lobby 10?  
 *ALVAR is working on 

N-1) Six Flags
 *ALVAR has decreed we ARE GOING.
 *Date - Jun 16, 10am.
 *Meeting in the van.  

N) Retreat
 *Late July/early August
What do we want to do?
 *Talk about ASA meta-picture
 *Judicial stuff -  what power do we have/want to
 *How can we support student activities best?
 *Bonding :) 
-ALVAR will email out potential dates to the board.