ASSOCIATION OF STUDENT ACTIVITIES EXECUTIVE BOARD (a meeting) 08 April 2001 W20-401, home of the Stratton Governmentalists 3:00 - old execboard 4:00 - new execboard duly transcribed by a lame duck (quack, quack) O * L * D * * M * E * E * T * I * N * G present: Alvar, Andy, Brian, JenB, JenC, JenY absent: Susan excused: Jessica (until 4), Jon, Philip I. Office hours II. (old) New Group Recognitions III. Postering Stuff IV. Official Mail I. Office hours - MIT Yoga club came, agreed to moratorium II. (old) New Group Recognitions 1. Isshinryu-karate-do - contact: matt@lindymie.du - problem: president can delegate "president" to anybody (including a non-student member) - seem to be excessively sketching around the "president must be a student" thing - problem: election date badly worded (should just say "election will occur in either August or September", or somesuch) - ANDY will e-mail them 2. Falun Dafa - contact: stevie@mit.edu - problem: election date is June 1 (outside of realm of academic year - may want to change) - problem: membership not defined - problem: delete "number of officers can be changed" part - covered by amendments - JENY will e-mail them 3. Delta Sigma Theta Sorority - contact: emiranda@wellesley.edu - possible new amendation: non-residential inter-campus chapters of sororities and fraternities seeking MIT recognition only have to satisfy 5, not 50% - SHOULD WORK ON POLICY FOR SORORITY GROUPS - no nondiscrimination clause - no 5/50 clause - sketchy definition of membership (includes a pointer to another document) -> membership/nondiscrimination might be okay if they say "nondiscrimination clause, however "we have other document that includes membership stuff but doesn't discriminate"" should be okayish; s3kr1t list of membership criteria AND lack of nondiscrimination clause is bad - President and Treasurer not necessarily distinct (or MIT) -> MIT probably not so required, but should have an official MIT liaison who will be what is listed as president in MIT database - no ASA God clause - no statement of purpose - no officer removal process - decision making process is not really present, except that someone makes sure that the meeting process is parliamentary (prob ok) - no hardship clause (in fact, explicitly not) - ANDY will e-mail 4. PENDING GROUPS - MIT Students for Israel (last e-mail 4/4/01; expires 4/22/01) - World's Best Hovercraft Club (expires 5/15/01) - Prodemocracy TV (last e-mail 4/4/01; expires 4/22/01) - Alliance for Global Sustainability (expires after 5/15/01) - III. Postering Stuff - guy in Facilities who deals with postering: Austin Petzke, x3-4757, apetzke@mit.edu - problems: nice aluminum columns in building 16; scaffolding things in lobby 7 - can get Facilities to stencil "DO NOT POSTER - $100 FINE" on the aluminum columns? - lobby 7: maybe convert two of the scaffolding walls into "public postering space"? Should make sure people renovating lobby 7 still have drop poster space in mind - tell IFC, GSC, (UA) to remind constituents and committees about postering policies - ask if they're still removing things bi-weekly - ALVAR will contact guy IV. Official Mail - GBM minutes, including new officers and happy "new officers!" note - Monday night walker/student center announcement - early returns (deadline may 1) - other summer stuff: midway, sad, fysm - JENC will write V. Stuff that ASA is working on - midway, bulletin boards, smac, sad, locks, fysm, rooming, sports, database, recognition follow-ups, ASA constitution clean-up, uberboard, derecognitions, mailboxen, LEF N * E * W * * M * E * E * T * I * N * G present: Alvar, Andy, Brian, JenC, JenY, Jessica; Arthur, Erica absent: Anant, Susan excused: JenB, Jon, Philip 1) Meet everybody 2) Learn of the big 'yearly' projects ASA makes happen 3) Assign people to the main summer projects 4) Talk about the other large projects (Sports Council, ASA Database) 5) Assign people to the other large projects 6) Then I'll talk about other things that I think ASA should do (I mean, being the president I'm supposed to actually think now, right?) 7) Talk about whatever else you want. 1) Meet everybody - Alvar: grad student, president-elect; was undergrad in 1994; used to be active in LSC (retired after 6 nonstop years), - Brian: grad student, ASA member for 3 years; leaving us :( -NEW Arthur: sophomore; UMAL-elect; MTG president - JenC: worked on FYSM; involved in SCA, the Tech, heavily Assasins Guild and MITSFS; outgoing president - Andrew: GMAL-elect - Jessica: secretary, theatre and a capella chick -NEW Erica: UMAL-elect; interested in athletics stuff because of - JenY: Treasurer-elect, outgoing SMAL; working on midway and SMAC Alvar spoke about why ASA is cool and what it should be doing. GBM should be less of an obligation and be more of a way for students voices to be heard. ASA should get students more active in decisions. It's awesome that MIT let's students govern it's own activites 2) Learn of the big 'yearly' projects ASA makes happen *Re-rooming: will happen this year, 2 coordinators; should talk to alumni association about moving the MITSFS library up to the 5th floor; will wait during the fall for people to request rooms; deal with logistics like the MITSFS move before Spring when actual moves happen; *Activities Midway: 3 people, 2 coordinators, 1 performance coordinator; happens during orientation *SAD: needs 2 people in charge (mainly as a provision for one becoming hosed), one of the big summer mailings; need to recieve flyers and format into the book; coordinate with publishers; sent to orientation and GSC for stuffing; *FYSM: 1 cooordinator; stuffing party in late June/early July, usually in La Sala; other summer mailing *Locks: were supposed to be replaced 6 weeks ago; will probably happen now this summer; must be in contact with CAC; Susan will type up a list of regulations; should email groups when more information surfaces 3) Assign people to the main summer projects Should not be SAD/Midway overlap. Too hosing. Will wait on more members present before assigning most. *FYSM: ARTHUR *SAD: ANDY *Performance Coordinator for Midway: ERICA BRIAN will add the Request Midway thing to setup asa. 4) Talk about the other large projects (Sports Council, ASA Database) *SMAC: ongoing project, divying up space for small groups in the office; will put a hold on assignments in september to wait for mamjor re-rooming. *Bulletin Boards: bitch at groups for being lame with outdated/fallingapart boards; reassign when necesary; continually ask for more space from the admins; make signs for the boards with regulations. *Sports Council: to be discussed at a later date *Database: Alvar and Philip are taking care of right now and will wait until it's further developed to add more people to the project; for mock-up of the database, see http://web.mit.edu/asa/www/asadb/ *Follow-ups: after groups are provisionally recognized for a year we check up and see if they're being good and have members and are not dead; then either de-recognize or give full recognition *Mailboxes: assigns boxes in W20-401 *LEF: Alvar will be default unless someone else wants to sit on the board *5/50%?: we should start discussion about whather or not to change this; will start a mailing list to get feedback. *Constitution issues: can we fine groups for being bad? lump with 5/50 stuff; should be a UA/GSC rep probably. 5) Assign people to the other large projects *Activities Bulletin Boards: ANDY *Public Bulletin Boards: ARTHUR 6) Then I'll talk about other things that I think ASA should do (I mean, being the president I'm supposed to actually think now, right?) *Uberboard: combo UA/GSC funding board fantasy 7) Talk about whatever else you want.