Board Meeting - 3 Minutes from October 6, 2010 1 Pre-Meeting Informal discussion of LEF/ARCADE appeals. 2 Call to Order The meeting was called to order at 8:44 pm 3 Attendance The following Board members were present: Rebecca Krentz-Wee (President), Nicole Teague (Treasurer), Rachel Meyer (Secretary), Alex Dehnert (UMAL), Judy Hsiang (UMAL), Geoffrey Thomas (GMAL) The following Board members were excused and absent: Yunna Sinskey (GSC Rep) The following Board members were absent without being excused: Melissa Smith (GMAL), Brian Bell (SMAL) The following Board positions are empty: UA Representative The following other people were also present: none 4 Funding Status Change MIT Food and Agriculture Club has flourished in the last year core organizing base activities have attracted a large number of participants seminar series was successful Motion to change recognition to Funded Student Group 5 in favor, 0 opposed, 0 abstained. Food and Agriculture Club now recognized as a Funded Student Group 5 New Group Applications 5.1 Campus Hope No meeting, no response to any emails No action - if they respond, they can be included in the next cycle. 5.2 Number 6 FSILG, have existed want recognition to help with logistics for lecture series Motion to recognize as a FSILG 4 in favor, 0 opposed, 1 abstained. Number 6 is recognized as a residential FSILG 5.3 Transportation Club Cross-department research/academic style group Some funding from program, maybe corporate sponsorship, but want funded status to help organize regular open events Different from relevant department groups, different in general from that style of groups Motion to recognize as a Funded Student Group 5 in favor, 0 opposed, 0 abstained. Transportation Club is recognized as a funded student group 5.4 Petroleum Unique, but focused. Having been operating under Energy Club, but not a good fit Mostly want to use the MIT name Motion to recognize as a (non-funded) Student Group 5 in favor, 0 opposed, 0 abstained. Petroleum is recognized as a (non-funded) student group 5.5 Game Development Club Sponsored by GAMBIT Have gotten resources from sponsor, yet still student led Providing structure for collaboration among students Motion to recognize as a Sponsored Student Group 5 in favor, 0 opposed, 0 abstained. Game Development Club is recognized as a sponsored group of GAMBIT 5.6 Social Media Club Unique from existing groups Some concern if it will be sustainable since many of them are in 18mo. to 2yr. programs Have had an initial workshop and have been in contact with various professors about working together/advising Motion to recognize as a (non-funded) Student Group 4 in favor, 0 opposed, 1 abstained. Social Media Club is recognized as a (non-funded) student group 5.7 Hardkour Parkour should talk to EHS/DAPER about use of facilities, liability, safety, etc. Rachel will tell them who to talk to Unique, will need to work on developing campus-wide/across-campus involvement Recognition conditional on talking to EHS/DAPER and everything being ok on that front Motion to recognize as a (non-funded) Student Group 4 in favor, 0 opposed, 1 abstained. Hardkour Parkour is recognized as a (non-funded) student group 5.8 Fire Spinning Club Unique, although relatively specific Talking to EHS Not actually going to spin fire on campus (against Cambridge laws in addition to campus issues) Name unclear, confusing, somewhat misrepresentative Will need to work on developing campus-wide/across-campus involvement Recognition conditional on name change Motion to recognize as a (non-funded) Student Group 5 in favor, 0 opposed, 0 abstained. Fire Spinning Club is recognized as a (non-funded) student group 5.9 Senior Haus Imperial Tea Society Narrow involvement right now Dorm name in group name would serve as a deterrent to people not from or close to that dorm Very specific activity, more of an activity that happens informally among existing groups/friends rather than as a formalized activity Motion to recognize as a (non-funded) Student Group 0 in favor, 5 opposed, 0 abstained. Senior Haus Imperial Tea Society is not recognized 5.10 6.470 Currently their department takes a 10-20% financial overhead of sponsorships Basically just want a main account Motion to recognize as a (non-funded) Student Group 6 in favor, 0 opposed, 0 abstained. 6.470 is recognized as a (non-funded) student group 5.11 Belly Dance Club Have been closely tied with Dancetroupe, but want to expand beyond that Want to do more than performances (like through Dancetroupe), they want to be more educational/learning/workshop based Motion to recognize as a (non-funded) Student Group 6 in favor, 0 opposed, 0 abstained. Belly Dance Club is recognized as a (non-funded) student group 5.12 MIT Ohms another a cappella group different from existing groups, but getting more specific than others in general we need to have a discussion about how many a cappella groups can be successfully supported on campus Motion to recognize as a (non-funded) Student Group 6 in favor, 0 opposed, 0 abstained. MIT Ohms is recognized as a (non-funded) student group 5.13 Next Make not diverse, currently all Next House residents and plan on doing their activities in Next not clearly unique from MITERS, they haven't talked to MITERS about implementing their work- shop/support/project ideas in MITERS Motion to not recognize 6 in favor, 0 opposed, 0 abstained. Next Make is not recognized 5.14 MIT Organization of Serbian Students Derecognized previously Significantly different from other cultural groups Fairly specific, group membership/existence dependent on how many Serbian students are admitted and attend May consider expanding to other nearby countries in the future Motion to recognize as a (non-funded) Student Group 5 in favor, 0 opposed, 1 abstained. MIT Organization of Serbian Students is recognized as a (non-funded) student group 5.15 Startup Club Have run Startup Bootcamp through E-Club, but they're different concepts/topics Want to start doing year-round similar but smaller events Through Startup Bootcamp have determined that there is a lot of interest/demand Motion to recognize as a Funded Student Group 5 in favor, 1 opposed, 0 abstained. Startup Club is recognized as a funded student group 5.16 Assistive Technology Club Unique, but fairly specific Service group, have talked with the PSC Already working on a couple projects Mostly plan on/are working on projects external to MIT or for specific people, which aren't fundable through UA/GSC Have looked into getting PSC grants Motion to recognize as a (non-funded) Student Group 6 in favor, 0 opposed, 0 abstained. Assistive Technology Club is recognized as a (non-funded) student group 5.17 Mathematical Physics Club Seems like it could function about as well as a collaboration of UMA and SPS from application:. We expect the core group of officers to remain relatively small, as a lot of the work will be liaison work between the UMA, SPS, and respective graduate groups at MIT and Harvard. Perhaps it would be more effective to create outreach roles in each of UMA and SPS instead of creating and trying to create/sustain a separate group Motion to recognize as a (non-funded) Student Group 1 in favor, 4 opposed, 1 abstained. Mathematical Physics Club is not recognized 5.18 Alpha Kappa Psi Not clearly/significantly different from existing business groups Over the summer, they mentioned that they'd be (almost) solely internally focused as compared to getting corporate sponsorship and hosting corporate events and that would differentiate their group from other business groups, but that seems to have changed Motion to not recognize 6 in favor, 0 opposed, 0 abstained. Alpha Kappa Psi is not recognized In decision email, remind them that they cannot use the MIT name as an unrecognized group, particularly for getting sponsorship (unclear how they've been getting sponsorship so far). 5.19 PKU Club Essentially an alumni group for grad students from PKU Could be a part of existing groups (activities don't seem fundamentally different) or they could function informally Would not be very open to the rest of campus Motion to not recognize 6 in favor, 0 opposed, 0 abstained. PKU Club is not recognized 5.20 Chemistry Graduate Student Committee Have existed for about 12 years, do advocacy and plan events for chem grad students Want to be able to more easily reserve rooms and be official Get funding from their department, at least currently Motion to recognize as a (non-funded) Student Group 6 in favor, 0 opposed, 0 abstained. Chemistry Graduate Student Committee is recognized as a (non-funded) student group 5.21 Synthetic Biology Society Cross-curricular, cross-department, academic style group - similar to Transportation Club many people from a working group based on an NSF grant, but want to expand from that to be broader and have more people involved Motion to recognize as a Funded Student Group 6 in favor, 0 opposed, 0 abstained. Synthetic Biology Society is recognized as a funded student group 5.22 Floorball Club Have existed, informally and through reserving space through related cultural groups Basically just want to be able to reserve the MAC Court easier and without paying Generally mostly international students, but from a range of places Motion to recognize as a (non-funded) Student Group 6 in favor, 0 opposed, 0 abstained. Floorball Club is recognized as a (non-funded) student group 5.23 Summary Recognized as Funded Student Groups: Transportation Club, Startup Club, Synthetic Biology Society Recognized as (non-funded) Student Groups: Petroleum, Social Media Club, Hardkour Parkour, Fire Spinning Club, 6.470, Belly Dance Club, MIT Ohms, Assistive Technology Club, Organization of Serbian Students, Chemistry Graduate Student Committee, Floorball Club Recognized as Sponsored Student Groups: Game Development Club Recognized as FSILGs: Number 6 Not recognized: Senior Haus Imperial Tea Society, Next Make, Mathematical Physics Club, Alpha Kappa Psi, PKU Club Tabled: Campus Hope 6 SUMA and SEBC They want to merge into the Sloan Business Club Rebecca will email them back asking the standard questions about membership and purpose 7 Entrepreneurship Review and Sloan Groups Entrepreneurship Review/MITER: tabled pending general discussion and discussion with Sloan Student Affairs still concern over name, but that can be resolved after recognition is resolved Sloan groups in general: We should setup a meeting with Alicia (SAO) and Jennifer (Sloan Student Affairs) Then we need to discuss if/when dual recognition is appropriate and what resources should be given to Sloan or dual-recognized groups Questions to bring up at the meeting: - What resources does a group get with Sloan recognition? - What are the recognition procedures for Sloan groups? Who recognizes these groups? - What guidelines are there for groups? - Who can give the privilege of using the Sloan name? People: Rebecca, Rachel, maybe others depending on scheduling 8 RBA Request Rebecca can go, Rachel may be able to join 9 GBM Scheduling 11/3 Wednesday 7:30pm Will set an agenda, figure out food, etc. closer to the date 10 Fine Appeals 10.1 Midway Attendance STAND: didn't sign-in, weren't there when we checked, but they emailed details AMSA: signed in but left because adviser with materials didn't show Motion to reverse both fines. 5 in favor, 0 opposed, 1 abstained. Fines reversed. 10.2 Early Returns HSC/Pooja had emailed us earlier to be taken off the list, confirmed did not move back early Literary Society/Lindsay emailed us giving details, was at the Midway Both reversed by white ballot 10.3 Assassins' Guild (discussion in closed session) Main points - we may not have conveyed the situation completely accurately, but the fundamental issue still exists - first warning may have been unclear and not included all of the handout, but was complied with - however there were multiple warnings after that, which were not all complied with - rules for event were stated quite clearly and released with the request form for the event - it was also clearly and repeatedly stated that the rules had changed from last year Motion to uphold fine 6 in favor, 0 opposed, 0 abstained. Fine upheld. 11 Adjournment The meeting was adjourned at 11:22 pm. Respectfully submitted, Rachel Meyer ASA Secretary