Spring Campus Preview Weekend Student Activities Fair

The CPW Activities Fair is similar to the Fall Activities Midway described below, except that it is smaller, occurs during Campus Preview Weekend in April, and is primarily targeted at prospective freshmen.

The 2013 CPW Activities Fair will take place from 1-3pm on Saturday, April 13 in Johnson Athletics Center.

Applications for a booth are now open. The application has been emailed to the asa-official mailing list and is available here. The application is due on April 4, 2013, 11:59PM EST.

Please take note of the details and expectations listed below and contact us at asa-midway@mit.edu with any questions or concerns.

Fall Orientation Activities Midway

The Activities Midway is the primary fall recruiting event for ASA groups. The 2012 Midway was held on Friday, August 31st, from 3-5pm in the Johnson Athletic Center. ASA groups set up a booth with posters, pictures, flyers, etc. to promote themselves to the new students (both first-year undergraduate and graduate students) who will attend the midway. Groups also have a chance to perform or give a demonstration at the Activities Midway to recruit new members.

Assignments are now available:

• Booth assignments
• Johnson Map

Event Details and Expectations

We have laid out the following expectations of groups for our Midways. We set these expectations to ensure that Midway space is used fairly and to help us re-assign space as it becomes available to groups on the waitlist.

Sign-in and setup

• Your group must sign in with the ASA when you arrive at the Midway.
• Groups can start setup as early as 12pm.
• Groups MUST CHECK-IN BY 12:45pm or we may reassign to your table if there is a waiting list. Please notify us in advance if you will arrive later than that.
• For the Orientation Midway, ASA early returns MUST CHECK-IN in addition to their group(s) checking in.

Cancelling

• If your group can no longer attend and/or perform at the Midway, please let us know AT LEAST 24 HOURS IN ADVANCE.
• Groups that cancel after that point will be fined $25.
• Groups that don't cancel before check-in starts (Saturday 12pm) will be fined $75.

General setup

• NO EXTERNAL SPEAKERS - you may use laptop or other similarly quiet speakers. This is to address numerous extreme noise complaints, allow groups to be able to speak to interested individuals, and for performances to be heard. ASA Board members may ask you to reduce the volume or turn off sound on any speakers if it is causing problems for your neighbors or performances.
• STAY AT/BY YOUR BOOTH - no handing out flyers at the doorway, no blocking the entrance or aisles, etc.