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Public Bulletin Boards
Paper event posters are the most effective means of publicizing your group’s events to the MIT community. There are many public bulletin boards in high-traffic areas on campus that your group should take advantage of when publicizing for events, however, you should be aware of the public postering policies.
General rules
- One poster per event per board
- Poster only in designated spaces
- MIT groups have priority
- You must include the sponsoring party and contact information
- You must date your posters
What you CAN do
- Use flat flyers up to 22" x 17"
- Poster over repeated flyers
- Poster over flyers of past events
- Poster over non-MIT flyers if the boards are full
What you can NOT do
- Never, ever, tear down other posters; poster over them, if applicable above, but do not tear them down
- Never poster outside designated areas (e.g. on windows, doors, walls, etc. This includes Athena Cluster windows, the E25 Atrium, and the 8-16 Stairwell)
- Don't poster over current flyers
Publicizing Alcohol Related Events
MIT has strict guidelines about advertising events where alcohol will be present. Please see the Student Life Programs advertising guidelines for more details.
Teardown Policy
Officially, posters are torn down by Facilities personnel every Thursday and Sunday evening. The actual teardown time will vary depending on staffing that evening, the route that they travel through the Institute, and whether other duties interfere.
Athena Clusters
IS&T and the ASA have reached an agreement to allow sutdent group postering in Athena Clusters. Groups are permitted to place posters on the bulletin boards in Athena Clusters provided:
- Groups remove their own posters after the event (Facilities does not clear these boards)
- No official IS&T posters are covered
- All above rules for public postering are followed
Special Postering
Bulletin Board 08right is allocated for "Special" Public Postering. This glass-cased space is intended for groups to place posters which they would like to reuse or recover and feel uncomfortable placing on the regularly cleared Public boards. As such, the following rules apply to the space:
- Groups are responsible for removing their own posters
- Posters may appear at most two weeks before and one week after the event
- Posters may not appear on Public boards elsewhere
- Postering only for ASA recognized groups.
Violations
Contact the ASA Executive Board to report any violations.
Sanctions
The ASA has established the following sanction mechanism:
- For anything other than postering outside designated areas, groups will receive a warning.
- After a warning, or for postering outside of designated areas, the ASA will use the following fine structure:
- 1st offense: $25.00
- 2nd offense: $50.00
- 3rd offense: $100.00
The fine doubles with each subsequent offense during each term.
Chalking
Facilities, CAC, and The ASA have reached an agreement to allow student groups to continue "chalking" on campus. Groups may use chalk to advertise events on sidewalks provided:
- All chalking is done only on walkways and paths around campus, NOT on vertical surfaces such as the sides of buildings
- Chalking may only be done with washable chalk
Massachusetts Institute of Technology