Office and storage spaces (including lockers) are allocated every other year. New space assignments have been published during for the two year period starting January 2012. If you have concerns about your space or want to request new space in between cycles, then email the ASA Board (asa-exec@mit.edu).
Incoming allocations:- Assignments
- Moving Timing and Logistics
- Shared Space Agreements and Meetings
- Appeals and Office Hours
- Office Access
- Categorization Decisions
- Outgoing Office & Locker Allocations (effective until Jan. 2012)
- Student Center (W20) 4th Floor Lock Policy and Blank Cards
2011 Allocation Process
Assignments
| Listings: | all assignments by group | office assignments by location | locker/shelf assignments by number | |
| Maps: | 50-0 | 50-3 | W20-4 | Lockers/shelves in W20-437, 441 |
This listings give the new assignments by room or group. Please also make sure to read the applicable notes in the listings. The office maps indicate whether the occupants for a given office are changing (orange) or not (purple). They also show who is staying in a given office (regular), who is moving in (bold italics), and who is moving out (strikethrough).
Moving Timing and Logistics
An updated moving scheduled is now posted. Please pay close attnetion to the details for your group and your space(s). ASA Exec will have a van available for moving items between W20 and Walker. If you are interested in using this resource, please email asa-space@mit.edu ASAP with a few possible times that work for you and roughly how much volume you have to move.
Shared Space Agreements and Meetings
Groups sharing office space - indicated in the "shared" column in the assignment listings - need to submit shared space agreements. The purpose of this agreement is to support a successful sharing arrangement and to give the groups and ASA Board a starting point if a need arises for arbitration about the sharing of the space. If the meeting column in the listings is not checked, groups are expected to communicate directly and submit a copy of the agreement to asa-space@mit.edu by Monday 2/6. We have posted a template (pdf, docx) and a sample for these agreements.
We are requesting that groups in many shared spaces have a brief (15-20min) meeting with ASA Exec representatives to discuss how the space will be shared. These meetings will also be used to discuss (and ideally approve) a shared space agreement for the space. Your group only needs to have one person at this meeting, though you may have more. Please submit this Doodle form once per group. Before coming to these meetings please look at the template shared space agreement and discuss with your group your initial ideas for those items.
Appeals and Office Hours
The deadline for appeals has passed (1/29) and we don't currently have any further space office hours scheduled. You can email asa-space@mit.edu for clarification or further information or to schedule a time to speak in person.
Office Access
Note: administrative offices (CAC, SAO, etc.) will only start using the Database on Monday 2/6. We will work CAC to start syncing access lists between the Database and doors on Monday and Tuesday (2/6-7).
i) Office access for spaces with card readers are controlled by the ASA Database.
ii) W20-437, W20-441: groups with lockers or shelf space in these rooms should also use the ASA Database. In additional, by default you can only give access to six people. If you want to give access to more people, email asa-space@mit.edu for an exception.
iii) For spaces with combos: if you are remaining in the same space, your combo will remain the same. However, we strongly recommend that you request a combo change if it has been the same for the last 1-2 years or longer. You can request a change by having your president or treasurer send a request with your group name and office number to CAC (caclocks@mit.edu). If you are moving into a new space with a combo, you should email CAC (caclocks@mit.edu) for the combo.
iv) For spaces with keys: To get new keys, you should fill out this request form using profit center 581000. Then email Claudette Palmer (cpalmer) in CAC, as she needs to approve the request. If the keys are in stock, the turnaround can be just a couple days, but it can take longer especially if the keys aren't in stock.
Categorization Decisions
These are the current categorization decisions from the ASA Executive Board before appeals. Please read the notes and definitions in the files carefully.
| Type | Sorted by... | ||
| All categories | group | ||
| All Current Space (ABCD categories) | group | location | category |
| All New/Additional Requests (WXYZ categories) | group | - | category |
| Missing Apps (groups that will lose space) | group | ||
Outgoing Office & Locker Allocations
The final office & storage space allocations for 2009:
- All Allocation Results
- Office Allocations: ordered by group, ordered by number, updates
- Locker Allocations: ordered by group, ordered by number
- Map of Building W20 (Student Center)
- Map of Building 50 (Walker)
- Post-cycle adjustments to allocations
(note: changes do not appear on maps or lists)
Student Center (W20) 4th Floor Lock Policy and Blank Cards
The Campus Activities Complex controls access to the W20 fourth floor office. Their lock policy is online. Please note that with the new ASA Database access updates will be handled differently. More information is above and this policy will be updated soon.
Starting in Summer 2011, groups with a good reason can also get "blank" cards (ones not associated with any individual). To take advantage of this last option, please email the ASA Executive Board and explain why you need "blank" cards and what you will use them for.
Massachusetts Institute of Technology