*2011 ASA Space Allocations Application* - Definitions - Before you proceed, please take a moment and familiarize yourself with the distinction that is made between office and storage space: Office space is intended as space that is consistently and regularly used by members of your group. Such activities that could qualify as satisfactory use of office space are regular, almost daily group meetings, production for your group, office hours that you hold for other MIT students to attend, etc. While there may be more activities that your group may deem to require the allocation of an office (occasional meetings, a quiet place for your members to do their homework), please keep in mind the numerous classrooms and lounges across campus that one can reserve for meetings and seriously consider if your group would be better suited to have storage space. Storage space is intended as space to store group property, either temporarily (leading up to or during an event) or permanently (a webserver or materials for recurring meetings/events). - Summary of process and timeline - Applications are due Monday, November 7, by 11:59pm Categorizations: expected to be released by Monday, November 28 Appeals of categorizations: due 1 week after categorizations released, expected: Monday, December 5 Late applications will also be due at the same time as appeals Appeals hearings: week of December 5 Appeals decisions: released within 1 week of submission deadline, expected: Monday, December 12 Assignments: expected to be released by Monday, December 19 Appeals of assignments: due by Sunday, January 8, to be handled on a case-by-case basis Moving: January 18-25, specific schedule to be determined based on assignments - Overview - A. Basic Info B. Group Details For groups with current space: C. Office Space - Information about current ASA allocated office space D. Storage Space - Information about current ASA allocated office space E. Other Space - Information about other space F. Review of Current Space - Sufficiency, specially suited All groups: G. Request Summary - Request with regards to current space, requests for new/additional space Groups requesting new/additional space: H. New storage space J. New office space All groups: K. Sharing Space - Groups that your would and would not like to share space with L. Additional Information - This is the main place for you to open-endedly explain and defend your request. A. Basic Information 1. Group name 2. Group officer mailing list 3. Contact email - who you want us to contact with specific questions - can be same as exec email 4. Membership definition 5. Membership numbers by: MIT undergrads, MIT grads, MIT alumni, other MIT affiliates, others; exec board size/number of officers B. Group Details 1. What activities does your group run in a typical year? Include frequency, a very brief description (one sentence), time of year (Fall, IAP, Spring, Summer) and estimated attendance. 2. Where do you hope to see your group in 5 years? How do you want to expand or improve? Will your membership grow? ~~If you do not currently have any space, please skip the next four sections (to section G)~~ C. Current Office Space 1. Do you currently have ASA office space? ~~If you answered no, please skip to the next section (section D)~~ 2. Please provide room number(s). 3. What other groups (if any) are sharing this office with you? 4. If you share, approximately what percent of the space is allocated to your group? 5. What percent of the space allocated to your group do you use? 6. What do you use the office for? How often do you use this office? How does your office space further your group's mission? 7. What if any special facility needs are served by this space? 8. Do you store anything in this office? If so, what and how often do you move items to/from this location? 9. Please list any physical issues or problems with your space(s). D. Current Storage Space 1. Do you currently have ASA storage space? ~~If you answered no, please skip to the next section (section E)~~ 2. Please provide room number(s). 3. What other groups (if any) are sharing this office with you? (Not applicable for groups in the W20 locker rooms) 4. If you share space, approximately what percent of the space is allocated to your group? (Not applicable for groups in the W20 locker rooms) 5. What percent of the space allocated to your group do you use? (Applicable for all groups) 6. What do you use this storage space for? How often do you move items to/from this location? 7. What if any special facility needs are served by this space? 8. Please list any issues or problems with your space(s). E. Other Space 1. Do you currently have other office or storage space? ~~If you answered no, please skip to the next section (section F)~~ 2. Location(s) 3. Who has given this space to you? 4. Describe what you use this space for. Also, is this space likely to be continually available in the long term? (You may write about student dorm space if you have use of such spaces.) F. Review of Current Space ~~If you do not have current space, skip to the next section (section G)~~ 1. Is your current allocation sufficient? 2. If not, please explain. 3. Are there physical attributes of your room or attributes of your location that are specially suited to what you do? 4. If so, please explain. ~~ALL GROUPS DO NEXT SECTION~~ G. Request Summary 1. With regards to current space: * No Current Space * Keep Current Amount of Space * Request Current Space * Request Change 2. If you are requesting a change, please explain. 3. With regards to new/additional requests: (If you are not sure which you want or if would prefer office space but would be amenable to storage space, please answer yes to both and explain further below._ * Are you requesting new office space? * Are you requesting new storage space? ~~If you are not requesting new/additional space, skip the next two sections.~~ H. New Storage Request ~~If you're only requesting new/additional office space, skip to the next section (section J)~~ 1. What type of storage space are you requesting? 2. If you answered other, approximately how many cubic feet of space do you need? 3. Please describe what you will use this space for. If you have any restrictions or special needs for this space (including location), please also include those requests. How often would you acess this office? How would this space further your group's mission? J. New Office Request ~~If you're not requesting new/additional office space, skip to the next section (section K)~~ 1. Approximately how many square feet of (new or additional) office space are you requesting? 2. Please describe what you will use this space for. If you have any restrictions or special needs for this space (including location), please also include those requests. How often would you use this office? How would this space further your group's mission? K. Sharing Space ~~If you're only requesting locker/storage space, skip to the next section (section L)~~ 1. Are there particular groups or types of groups that you would like to share space with? 2. Are there particular groups or types of groups that you would NOT like to share space with? L. Additional Information 1. Please provide any additional explanation or defense of your request here.