ASA - Association of Student Activities

Group Resources

Reserving Space

ASA groups are eligible to reserve facilities such as classrooms, multipurpose rooms, meeting rooms, auditoriums, barbecue pits, and athletic facilities.  Most space may be reserved through one of three departments:

All three departments verify your group’s Reservation Signatories in the ASA database, so it is imperative that you keep this information up-to-date!

If you are sponsoring an outside organization or hosting a conference, you must register the event. See the ASA Event Planning page for more help.

All MIT events have priority over non-MIT events, and in certain facilities, charges may be incurred.

Classroom Space

Classroom space is assigned by the Schedules Office. No food is allowed in classroom facilities! Non-academic reservations begin a few months prior to each semester.

Term Non-academic reservations open
Fall mid-May
IAP October
Spring mid-December
Summer January

Athletic Facilities

Use the DAPER/CAC online scheduling system. The facilities may also be reserved for special, non-athletic events; with logistical set-up arranged through Campus Activities Complex

Other Facilities

Most multipurpose and theatrical spaces on campus are scheduled through the Campus Activities Complex (CAC). Use the DAPER/CAC online scheduling system. These facilities include:

Reservations for these spaces open on the Monday following Thanksgiving break in November each year for the upcoming academic year.  Certain groups are given priority to schedule traditional events prior to this date. 

CAC Reservation Guidelines:

(these guidelines do not necessarily apply to theater productions)

Tables and Booths

Groups can reserve table and booth space in the Student Center, Lobby 10, and the Stata Center. These tables provide you with an excellent opportunity to promote your activities and events, and to hold bake sales and fundraisers.

If you do plan on selling or handing out food please note the following guidelines from CAC:

If you have any questions or concerns, please contact CAC at campus-activities@mit.edu.




Logistics

Logistics, such as additional tables or trash cans, are arranged through Custodial and Grounds Services. This service needs to be arranged at least 5 business days in advance. 

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