Reserving Space

ASA groups are eligible to reserve facilities such as classrooms, multipurpose rooms, meeting rooms, auditoriums, barbecue pits, and athletic facilities.  Most space may be reserved through one of three departments:

• Schedules Office
• Dept of Athletics, Physical Education and Recreation (DAPER)
• Campus Activities Complex (CAC)

All three departments verify your group’s Reservation Signatories in the ASA database, so it is imperative that you keep this information up-to-date!

If you are sponsoring an outside organization or hosting a conference, you must register the event. See the ASA Event Planning page for more help.

All MIT events have priority over non-MIT events, and in certain facilities, charges may be incurred.

Classroom Space

Classroom space is assigned by the Schedules Office. No food is allowed in classroom facilities! Non-academic reservations begin a few months prior to each semester.

Term	Non-academic reservations open
Fall	mid-May
IAP	October
Spring	mid-December
Summer	January

Athletic Facilities

Use the DAPER/CAC online scheduling system. The facilities may also be reserved for special, non-athletic events; with logistical set-up arranged through Campus Activities Complex. 

Other Facilities

Most multipurpose and theatrical spaces on campus are scheduled through the Campus Activities Complex (CAC). Use the DAPER/CAC online scheduling system. These facilities include:

• Stratton Student Center (W20),
• Kresge Auditorium
• Walker Memorial
• Religious Activities Center (W11)
• Lobby 13
• MIT Chapel
• Lobby 10
• Wong Auditorium
• Kresge Barbecue Pits
• Stata Center Student Street. 

Reservations for these spaces open on the Monday following Thanksgiving break in November each year for the upcoming academic year.  Certain groups are given priority to schedule traditional events prior to this date. 

CAC Reservation Guidelines:

• ASA groups may only request a total of three dates in any of the major facilities on a Thursday, Friday, or Saturday night
• Requests for consecutive weekends will not be granted
• Major facilities include Kresge, Lobdell, Sala de Puerto Rico, and Morss Hall
• Multiple locations for the same date may not be requested

(these guidelines do not necessarily apply to theater productions)

Logistics

Logistics, such as additional tables or trash cans, are arranged through Custodial and Grounds Services. This service needs to be arranged at least 5 business days in advance.