ASA-recognized groups are subject to rules and responsibilities which are enumerated in this section of the site. Below is a summary of group responsibilities. Please explore the site to find our policies on space and bulletin board allocations, postering, and keys.
Annual Fall Registration
Each year groups are required to register their group with the ASA. The purpose of registering annually is so that group leaders can check and update their officer and signatory information at the very beginning of the year and be aware of the resources available to them (through the ASA, various funding boards, and the SLP Office) at the beginning of the year, such that they can be utilized throughout the fall and spring semesters. It will also be a time when officers are required to resubmit an anti-hazing form and Constitution. While the hazing form must be a new one (signed by present members), the Constitution can be the same as before. However, if any changes were made and it does not contain the necessary requirements, the Board will request that the missing elements be added.
One Year Review for New Groups
Newly recognized groups are required to fill out a one-year check up form. This is to ensure that the group is still functioning properly and perhaps to remove any restrictions to funding if any were imposed at recognition.
Attendance to General Body Meetings
ALL RECOGNIZED STUDENT GROUPS MUST ATTEND THE GENERAL BODY MEETING. The ASA Board advertises the General Body Meeting by an ASA-official email which is sent to all groups two weeks prior to the meeting. The meetings are a vital way for the Board to present the year’s accomplishments as well as hold elections. Failure to attend General Body Meetings can result in penalties or derecognition. The Board wishes to stress the importance of these meetings. They are at least once per term, for about two hours – a very small time commitment by any comparison.
Changes to Documents
Any changes that a group wishes to make to their Constitution must be approved by the ASA Board. This request can be done by emailing the ASA Executive Board. If it is a minor change that would not affect ASA requirements, then the changes can be approved by email. However, a hard copy of the new Constitution will then have to be given to the ASA to be filed in with the group’s other papers. If the requested change is a major one, the group may be asked to meet with the Board.
Updating Mailing Lists and Database Information
Each group is responsible for updating it’s mailing lists and database information. If these updates are not made, the current officers of a group will be unable to receive important information from the ASA. Only students listed as officers in the database can update database information.