ASA - Association of Student Activities

Policies & Rules

Recruitment Rules

The Recruitment Rules govern what actions are allowed and not allowed by student groups regarding recruitment while incoming undergraduate and graduate students are arriving. The rules are pertinent from Campus Preview Weekend in April until the end of the Activities Midway during Orientation in late August / early September.

To provide additional guidance, we make available a list of examples, based on groups' requests for clarification and our own thoughts on what might be helpful. However, the examples are of necessity incomplete, and individual cases vary widely. Groups are encouraged to email asa-exec@mit.edu for guidance.

Recruitment Rules Survey

Based on feedback from last year, the ASA has updated its recruitment rules for 2013–2014. We anticipate possible minor further updates in June and early July. We welcome feedback on the rules to direct any changes.

As of early June, the "Spring through Summer" rules apply, but the bulk of the rules are not yet applicable.

Please feel free to email us with any questions or comments.



ASA Recruitment Rules

Approved by the ASA Executive Board, July 2012

Contents


Introduction

The following "Recruitment Rules" have been established by the Association of Student Activities (ASA). In establishing these rules, we have two primary goals:

All ASA-recognized groups and any subsidiaries of ASA-recognized groups (such as fraternity chapters under the Interfraternity Council) are mandated to follow these rules.

Exemptions to the below rules may be sought by e-mailing the ASA Executive Board at asa-exec@mit.edu. If you email us at least two weeks in advance of when you need a decision (and let us know the deadline), we will promise to have a response in time. We always encourage you to email us with questions, but may not be able to respond on a shorter time scale. If you anticipate having a large number of questions or wish more rapid turn-around, please request a liaison to work with you closely, and we will try to provide one.

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Spring through Summer

Starting at CPW, new students may only be contacted if they have previously provided their contact information (such as at the CPW Activities Midway) or if they initiate contact with a group. (These rules are subsumed by the stricter Moratorium rules three weeks prior to the Midway. See below.)

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Primary Recruitment Moratorium

The Moratorium runs from 12:01AM on the day three weeks prior to the ASA Activities Midway, and continues until the end of the Midway. (In 2012, that means August 10th through August 31st.)

During the Moratorium, groups may not recruit.

Determining whether an event, publicity campaign, or other action of the group is "recruiting" is a holistic process, rather than evaluation of a particular definition.

In general, the following are (a non-exhaustive list of) signs that your group is recruiting:

As an exception, recruiting at the Midway is permissible (though recruiting during the Midway outside the Midway is not). Similarly, club sports may recruit at the Athletics Gateway.

While the rules are primarily focused on new students, recruitment (including of returning students) is generally forbidden. However, the ASA may take into account the goals of the rules while interpretting the rules, deciding whether to grant exceptions, and setting penalties.

Groups that are at all unsure about whether something is acceptable are advised to:

Also, make sure to read the examples, which give explicit guidance on some common questions.

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Enforcement

Dubious activity will likely result in the group receiving a liaison during the Moratorium the next year, possibly with a mandate to consult them before committing to run any event or advertising. Assigning liaisons is not intended to be punitive. Rather, by having a small, non-punitive reaction available, we hope to leave ourselves more free to prevent recruiting during the Moratorium without attempting to precisely codify what "recruiting" is and without necessarily penalizing groups for their misunderstandings.

At the ASA's discretion, penalties may also include:

In addition, during the Recruitment Moratorium, violations of the advertising/publicity rules may be fined at triple the normal rate. The ASA may also choose to fine even for a first offense or to assess additional fines for egregious violations.

The stricter penalties will typically be imposed when we believe that there was an intent to recruit, a group failed to follow directives of the board after requesting clarification, or a group was required to consult a liaison and failed to do so.

If more serious punishments than those listed are required, the ASA Executive Board reserves the right to involve the Undergraduate Association, Graduate Student Council, the Division of Student Life, and/or other relevant MIT entities.

Groups which have been penalized may contact asa-exec@mit.edu with any questions or to appeal the decision.

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