F-22 - Enter Customer Invoice

Entering a customer invoice consists of these steps:

1. Get started (SAP menu path, fast path)
2. Enter customer invoice: header data
3. Enter invoice: add customer item
4. Enter invoice: add G/L account item
5. Review and save invoice

1. Get Started

• User menu path: ZARM => Document Entry => Invoice:

• SAP fast path: F-22

2. Enter customer invoice: header data

1. Enter header data:

   Document date (Current Date)

   Document Type:

   MIT Department	Doc Type
   Alumni	AL
   Benefits Accounting	BA
   CAES	CA
   Document Services	DS
   Housing & Dining	HD
   Libraries	LB
   Medical	MD
   Miscellaneous Transfer	DR

   Note: A Miscellaneous Transfer is one NOT described by one of the other Doc. Types.

   Posting Date (Must be last day of the month)

2. Begin first line item:

   

   Posting Key (01 = debit to customer)

   Account (Customer number to invoice: MIT ID#, SSN#, 7xxxxxxxxx)

3. or ENTER
   The Enter (type of) Invoice: Create Customer Item displays.

3. Enter ... invoice: Add customer item

1. Enter line item data:

   

   Amount (current invoice amount)

   Dunning Area (Same as Doc. Type above, except MS for Miscellaneous, as shown below)
   

   MIT Department	Dunning Area
   Alumni	AL
   Benefits Accounting	BA
   CAES	CA
   Document Services	DS
   Housing & Dining	HD
   Libraries	LB
   Medical	MD
   Miscellaneous Transfer	MS

   Text (Description of services - as it will appear on the invoice)

2. Begin second line item:

   

   Posting Key (50 = credit)

   Account (GL account appropriate to the transaction)

3. or ENTER
   The Enter (type of) Invoice: Add G/L Account Item screen displays.

4. Enter ... invoice: add G/L account item

• Enter line item data:

  Amount (enter *, an asterisk, to balance customer item entry)

  Cost Center, Order, WBS element (enter 7-digit no. for cost center, internal order, or WBS element, whichever is applicable)

  Text (Customer name, description of services)

5. Review and save invoice

• Click on to see an overview of the line item transactions.

• to POST
  A message appears stating that document was posted.
  Press to override a warning, for example when the invoice dollar amount is large.

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