Please note: F-22 should not be used for cost reimbursable or advance scheduled bills, unless they are final bills. F-22 is *not* compatible with SAP's sponsor research billing, as it does not produce an SD bill (range is 90000000 - 99999999). However, F-22 does produce an FI invoice.

You can use this transaction to enter a customer invoice manually (but you should not use it to enter cost reimbursable or advance scheduled bills unless you are creating a final bill, see note above).

1. Get started (SAP menu path, fast path)
2. Enter customer invoice: header data
3. Enter sponsor research: add customer item
4. Enter sponsor research: add G/L account item
5. Review and save invoice

1. Get Started

• SAP menu path:

  Role ZSBM => Accounts Receivable=> Document Entry => F-22 - Invoice

• SAP fast path: /nF-22

2. Enter customer invoice: header data

1. Enter header data:

   Document date (Current date)

   Document Type: (SR for sponsored research)

   Posting Date (Current date= default)

2. Begin first line item:

   

   Posting Key (01 = debit to customer)

   Account (customer number; see table below for range)

   Acct group	From	To	Size	Type of record
   SPOL	8000000000	8099999999	10	Letter of credit sponsors
   SPON	8100000000	8999999999	10	New sponsors (since 9/97)
   SPOX	9930000000	9949999999	10	Existing (pre-SAP) sponsors

3. or ENTER
   The Enter Sponsor Research: Add Customer Item screen displays.

3. Enter Sponsor Research: Add customer item

1. Enter line item data:

   

   Amount (invoice amount)

   Dunning Area (SR)

   Assignment (7-digit WBS element)

   Text (optional; description of services - as it will appear on the invoice)

2. Begin second line item:

   

   Posting Key (50 = credit)

   Account (800600)

3. or ENTER
   The Enter Sponsor Research: Add G/L Account Item screen displays.

4. Enter Sponsor Research: add G/L account item

• Enter line item data:

  Amount (invoice amount, or an asterisk [*] to balance customer item entry)

  WBS element (7-digit WBS element)

  Text (optional; description of services, customer name)

5. Review and save invoice

1. Click on to see an overview of the line item transactions.

2. to POST
   A message appears stating that document no. (begins with "21") was posted. Note: No SD billing document (range is 90000000 - 99999999) is created.
   Note: Press to override a warning, for example when the invoice dollar amount is large.

Copyright © 2003, Massachusetts Institute of Technology. All rights reserved.