XD01 - Create Sponsor Research Letter of Credit Master Records

Letter of credit records are numbered in the range: 8000000000 - 8099999999 (10 digits). To date, there are only about 30 letter of credit records.

1. Get started (SAP menu path, fast path)
2. Create customer: initial screen
3. Create customer: general data: address
4. Create customer: general data: control data
5. Create customer: company code data: account management
6. Create customer: company code data: payment transactions
7. Create customer: company code data: correspondence
8. Create customer: sales area data: sales
9. Create customer: sales area data: billing

1. Get Started

• SAP menu path

  Role ZSBM => Accounts Receivable=> Master Records=> Sponsor Research Customers => XD01 - Create:

• SAP Fast Path

  At the Command Line, enter: /nXD01

2. Create customer: initial screen

To complete the initial screen, you need to enter Account group, Customer number, and Sales area information.

1. Account group: (Enter "Sponsor" for new sponsors; or select from list)
2. Customer (Enter the 10-digit customer ID number)

   Note: Letter of credit records are numbered in the range: 8000000000 - 8099999999 (10 digits). To date, there are only about 30 letter of credit records.
   

3. Company code (Default is "CUR" for MIT)

   

4. Sales area data:

   Sales organization (Default is "1000" for Sponsored Billing)

   Distribution channel (Default is "10" for MIT Distribution Channel)

   Division (Default is "10" for MIT Division)
   

5. to continue.
   The Create Customer: General data screen displays; the Address tab is open, as shown below.

3. Create customer: general data: address

To complete this screen, enter customer address data from COEUS database, as described below.

1. Enter customer address data:

   Name (name of new sponsor; Attn: name of sponsor contact person)

   Note: To open a window with two additional Name lines, fill in all required fields on this screen then click on .

   Search Term (Required; enter first characters of sponsor name)

   Street/House number (Required; sponsor's street address)

   Postal Code (Required; zip code; for foreign countries, use "00000")

   City (sponsor's city)
   Country (US; or for foreign country, use Match Code )

   Region (Required; for US address, enter 2-character state abbreviation, for example MA; for foreign country, use Match Code )

2. Enter communications data:

   The Language field is filled in automatically.

   

3. Click here to XD02 - Maintain accounting notes, as part of a customer record.

4. Click on Control data tab to continue.

4. Create customer: general data: control data

The only required field on this screen is Group key.

1. Type the six-digit sponsor code in Group key field (shown below).

   

2. Click on Company Code button to continue.

   The Create customer: account management tab opens, as shown below.

5. Create customer: company code data: account management

The only required fields on this screen are Reconciliation account and Authorization.

1. Reconciliation Account (101206 = Sponsored Billing letter of credit reconciliation account)

2. Authorization (SPON = sponsored research customer)

3. Click on the Payment Transactions tab to continue.

6. Create customer: company code data: payment transactions

Required fields are Payment terms and Payment methods.

1. Payment Terms (ZB00 = Net amount due within 30 days)

2. Payment Methods (C = Check; even though payment is received in a variety of ways)

3. The Click on the Correspondence tab to continue.

7. Create customer: company code data: correspondence

The required fields are Dunning procedure and Dunning block.

1. Dunning Procedure (SPON = MIT Dunning Procedure)

2. Dunning block (P = Do not dunn professor)

3. Click on the Sales area data button to continue.

   The Sales tab is opened.

8. Create customer: sales area data: sales

The only required field is Customer Pricing Procedure (bottom half of screen).

1. Cust. pric. proc (1 = Standard)

2. Click on Billing document tab to continue.

9. Create customer: sales area data: billing

The only required field is Payment Terms.

1. Payment Terms (ZB00 for Net amount due within 30 days)

2. (F11) to SAVE.
   A message appears stating that an account (for example, 8000000030) has been created for comp code.

Copyright © 2002, Massachusetts Institute of Technology. All rights reserved.