OKI2 - Map G/L accounts for Billings Roll-up

To maintain the table mapping GL accounts to sponsor expenditure types, follow the steps below.

Note: If a new cost element is reported on, without being added to the table below (mapping G/L accounts to billings roll-ups), the new cost element will be "rolled up" to the expense type (Service Number) of the next cost element appearing in the table.

For example, if a new cost element 400145 is used (without being added to the table) then it will be rolled up to F400, the Service number/expense type of 400150 (see sample table below).

This can cause errors when creating bills, for example when allowable costs are rolled up to unallowable expense types. To avoid these errors, you should add any new cost element, including its Service number (or expense type for sponsor billing), to the billing roll-ups table, as described below.

1. Get started

SAP menu path
Role ZSBM=>Cost Reimbursable=>OKI2 - Map G/L accounts for Billings Roll-up
SAP Fast Path
At the Command Line, enter: /nOKI2 (the three letters "OKI" followed by number 2)

2. Change G/L accounts for billings roll-ups:

Change G/L accounts for billings roll-ups

To do this...	do this...
Add new rows	Click on to get table of empty rows (see below). Fill in these fields: COAr (MIT) To CoElem (Cost element/GL acct to map to "service number") Valid from (Date on which mapping begins) Service number (Expense type on sponsor reports; roll up code)
Change existing rows	Type over existing data

To do this...

do this...

Add new rows

Click on to get table of empty rows (see below).
Fill in these fields:
COAr (MIT)
To CoElem (Cost element/GL acct to map to "service number")
Valid from (Date on which mapping begins)
Service number (Expense type on sponsor reports; roll up code)

Change existing rows

Type over existing data

Sample data row

Click on to SAVE.
The entire table redisplays, including any new records.