Section 1
The name of This organization shall
be the Circle K Club of the Massachusetts Institute of
Technology. It shall be sponsored
by the Kiwanis Club of Cambridge and shall be a
member club of Circle K International
and the New England Circle K District therein, and
shall also be known by its initials,
"CKI."
Section 1
The objects of This club shall be:
To emphasize
the advantages of the democratic way of life;
To provide
the opportunity for leadership training in service;
To serve
on the campus and in the community;
To cooperate
with the administrative officers of the educational institution of which
the club
is a part;
To encourage
participation in group activities;
To promote
good fellowship and high scholarship;
To develop
aggressive citizenship and the spirit of service for improvement of all
human relationships;
To afford
useful training in the social graces and personality development; and
To encourage
and promote the following ideals:
To give primacy to the human and spiritual rather than to the material
values
of life;
To encourage the daily living of the Golden Rule in all human relationships;
To promote the adoption and the application of high social, business, and
professional standards;
To develop, by precept and example, a more intelligent, aggressive, and
serviceable citizenship;
To provide through Circle K clubs a practical means to form enduring
friendships, to render altruistic service, and to build better communities;
and
To cooperate in creating and maintaining that sound public opinion and
high
idealism which makes possible the increase in righteousness, justice,
patriotism, and good will.
Section 2
The Vision of This club shall be:
Circle
K is the organization that holds the promise of today's college student
becoming
tomorrow's leader. It exists to meet the personal needs of the individual
collegian
through the qualities of leadership, the rewards of service, and the unique
spirit
of friendship. Circle K's potential lies in its ability to positively influence
those
in our
society who are facing ultimate personal decisions, and those who will
one
day create
the vision of mankind for generations to come. Circle K is the
embodiment
of those qualities necessary to shape the future, realized in the colleges
and universities
of today.
The Vision of Circle K International
is dedicated to the realization of mankind's potential.
Section 1
Each member in good standing of
This club shall be entitled to wear the official emblem
and insignia of Circle K International.
Section 2
The name, emblem, and insignia of
Circle K International shall be used for only such
purposes as shall be authorized
by the Circle K International Board of Trustees, subject to
the approval of the International
Administrator. In no case shall they be used as a trade
name or trademark, nor in a way
or for a purpose that demeans or impugns the name of
Circle K or Kiwanis.
Section 1
The motto of This club shall be
"We Build," as is the motto of Circle K International.
Section 1
A Circle K club may be established
in an institution of higher education as described by
the Constitution, Article VI, Section
1, upon the request of a Kiwanis club(s) which agrees
to sponsor the proposed clubs. A
petition for a charter will be made on a standard form
provided by the Administrator of
Circle K International and shall be signed by at least
twenty (20) students eligible for
membership and endorsed by an administrative officer of
the institution in which the prospective
club would exist. Each petition shall certify that the
prospective club has adopted and
complied with the provisions of the Standard Form for
Club Bylaws, modified only as approved
by the Board of Trustees of Circle K
International and has agreed to
be bound by the Constitution and Bylaws of This
organization as adopted and amended.
Upon completion of these requirements, the
prospective club shall be issued
a Charter of Membership in This organization. The
postmarked date of the Petition
of Charter shall serve as the official date of the Charter of
Membership.
Section 2
During the school year each club
shall hold one weekly meeting on such and at such place
as shall be determined by the club
officers. It may hold such other meetings as the officers
or the membership may desire. In
the event that unusual conditions prevent a weekly
meeting, a club may hold a minimum
of two meetings per month, with the officers meeting
on all other weeks. The quorum necessary
when voting on business shall be fifty percent
(50%).
Section 3
Each club shall adopt the Standard
Form for Club Bylaws, modified only as approved by
their District Board of Officers
and the Board of Trustees of Circle K International. The
bylaws of a club may be amended
by a vote at any regular meeting of the club, provided
that written notice of such proposed
amendments shall have been given to the membership
at least two (2) weeks prior to
the meeting at which they are considered. All such
amendments must be consistent with
the Constitution and Bylaws of This organization and
shall become effective only after
submission to and approval by their District Board of
Officers and by the Board of Trustees
of Circle K International.
Section 4
Each Circle K club shall pay to
Circle K International for every club member, except
honorary members, the sum of twelve
dollars ($12.00 U.S. currency) per annum, due on
October 1 of each year. A club in
good standing will be placed on delinquent status if no
dues are received by December 1
of that same year. First time new members who join
existing clubs between April 15
and September 30 shall pay the sum of six ($6.00 US
currency). Members of clubs chartered
or reactivated between July 15 and September 30
shall pay the sum of twelve dollars
($12.00 US currency) for International dues and shall
be in good standing for the remainder
of the current year and the following administrative
year.
Section 5
The annual dues and "Dues and Membership
Form" must be submitted to Circle K
International by December 1 to maintain
the status "in good standing." This club shall also
submit updated forms and the appropriate
dues for each additional member that joins
during the fiscal year. Similar
forms are required from the Circle K district and should be
sent at the same time the forms
are sent to Circle K International.
Section 6
Any club more than thirty (30) days
in arrears for any indebtedness to its sponsoring
Kiwanis Club, its district, or to
Circle K International, shall not be considered in good
standing, and may have its charter
or membership suspended or revoked by action of the
Circle K International Board of
Trustees, provided that notice of said indebtedness shall
have been duly sent by the International
Administrator to the president of the club in
question. The Board of Trustees
may restore such club to membership upon payment of its
indebtedness.
Section 7
Any member club that fails to conform
to the Constitution and Bylaws of Circle K
International or that fails to conform
to the policies for clubs established by the
International Board of Trustees,
may have its charter and membership suspended or
revoked, or may otherwise be disciplined
by action of the Board of Trustees, providing
that a copy of the charges with
a notice of the hearing thereof before the Board of Trustees
of Circle K International shall
have been sent by mail by the Administrator of Circle K
International to the last reported
president and secretary of said club at least thirty (30)
days before said hearing shall be
held. The hearing shall be held at the time of a regularly
scheduled Board of Trustees meeting
and the subject club shall be entitled to appear
before the Board to present its
case.
Section 8
Any member club may resign from
This organization provided that all financial and other
obligations of such club to This
organization, and its sponsoring Kiwanis club, shall have
been fulfilled. If the club is incorporated,
the corporation shall have been duly dissolved,
and upon resolution of resignation,
adopted and approved by three-fourths (3/4) vote of
the active membership of such club,
the resolution shall be certified by the club's secretary
and sent to the Administrator of
Circle K International. Such resignation shall become
effective when accepted by the Board
of Trustees, and by such action of the club
surrenders all rights to use the
name, emblem, and other insignia of This organization. The
Board of Trustees may, upon written
application of such club, reinstate the club
membership in Circle K International.
Section 9
Any Circle K club whose membership
in Circle K International has been terminated in any
manner shall forfeit all interest
in any funds or other property and all right to the use of the
name, emblem, or insignia of This
organization.
Section 1
Membership of This club shall be
of two classes, active and honorary.
a. Any student of good character
who is officially enrolled for at least half time status,
as defined
by the institution in which a club exists, may be elected to active
membership
in said club. Membership shall become inactive when the above
academic
requirements are not met during the academic year. An academic year
shall be
defined by the institution.
(Note: Additional
requirements for membership, not inconsistent with the
Constitution
and Bylaws of Circle K International, may be adopted by a majority
vote of
the membership of This club.)
b. Any person, who holds membership
(other than honorary) in any other Circle K
Club, or
other K-Family organizations, shall not be eligible for active membership
in
This club.
c. Any person not otherwise
eligible for active membership who has made a significant
contribution
to the club, campus or community may be elected an honorary member
of This
club for a period of one (1) year.
d. Honorary members shall
pay no dues and shall be entitled to all privileges of
membership
in the club with the exception of voting and holding office.
e. Any student of good character
who is officially enrolled for at least half time status,
as defined
by Harvard University, may be elected to active membership in the MIT
club. Membership
shall become inactive when the above academic requirements are
not met
during the academic year. An academic year shall be defined by Harvard
University.
Section 2
An active member of This club shall
meet all minimum membership requirements as
outlined in these bylaws and shall
be entitled to all privileges of This club. The Board of
Directors of This club shall review
periodically the compliance of each member to the
club's minimum membership requirements.
Section 3
Each Circle K club shall adopt criteria
which will serve as minimum membership
requirements for all members and
prospective members of CKI. Criteria shall be adopted
by majority vote of the club board
of directors.
The criteria for students seeking membership shall include:
a. payment of all club, district
and International dues. In the event that a perspective
member
demonstrates the inability to meet the financial obligations of membership,
special
provisions shall be made by This club to cover said dues;
b. club meeting attendance
requirements;
c. Circle K education seminar
attendance requirements;
d. attendance requirements
for Circle K sponsored service, personal leadership
development,
and fellowship activities;
e. fulfillment of any other
requirements as set forth by the club, provided that these
requirements
do not violate the provisions of the Constitution and Bylaws of CKI.
The criteria for a student to retain active membership shall include:
a. payment of all club, district,
and International dues by December 1. In the event that
a member
demonstrates the inability to meet the financial obligations of active
membership,
special provisions shall be made by This club to cover said dues.
b. club meeting attendance requirements;
c. Circle K education seminar attendance
requirements;
d. attendance requirements for Circle
K sponsored service, personal leadership
development,
and fellowship activities;
e. Maintain the minimum grade point
average as set forth by the institution for
graduation;
f. fulfillment of any other
requirements as set forth by the club, provided that these
requirements
do not violate the provisions of the Constitution and Bylaws of CKI.
The above stated criteria shall be
met within a specific time period as set forth by the club,
not to exceed one administrative
year.
The district and Circle K International
shall have the right to request changes in club
criteria in the event it does not
comply with This section.
Section 4
In no instance shall This club place
a "maximum" limit on its membership, or have any
special requirements for membership
which may lead to discrimination based on race,
creed, color, sex, sexual preference,
ancestry, national origin, handicap, or religion.
Section 5
The selection (election) and discipline
of active and honorary members in This club shall be
by majority vote of the membership
of This club, functioning under the rules of the
institution and counsel of the sponsoring
Kiwanis club.
Section 1
Any active member who is thirty
(30) days or more in arrears in the payment of dues
and/or financial obligations shall,
at the direction of a majority vote of the Board of
Officers, be suspended and so notified
in writing by the secretary. In the event that a
member demonstrates the inability
to meet the financial obligations of membership, special
provisions shall be made by This
club to cover said costs. Any suspended member, upon
payment of arrears and upon making
application to the Board of Officers, may be
reinstated by majority vote of the
Board of Officers within thirty (30) days of aforesaid
written notice. In the event the
member is not reinstated within thirty (30) days of aforesaid
written notice, the member may be
removed from active membership as prescribed in
Article VII, Section 2.
Section 2
Any suspended member may be removed
from active membership of the club by a
two-thirds (2/3) vote of the entire
active membership of the club upon a recommendation
of a majority of the Board of Officers.
The Board of Officers shall make such
recommendation only after they have
held a hearing to determine whether just cause for
dismissal exists, and have afforded
the suspended member in question the opportunity to
be heard. In the event any suspended
member should be removed from active
membership, he/she shall be notified
in writing by the secretary. Thereafter, the member
may become an active member of the
club only as provided for in Article VI, Section 1, of
these Bylaws.
Section 3
The Board of Officers shall periodically
assess the personal involvement and meeting
attendance of each active member.
Any active member who, without excuse, fails to meet
the standards of attendance and
participation set forth by the Board of Officers shall, using
procedures as prescribed in Article
VII, Section 2 of these Bylaws, be removed from the
active membership of This club.
Section 4
Any active member who falls below
the minimum scholastic standards set forth by This
club may be placed on probation
by the Board of Officers for a term not to exceed one
full college term, and/or be removed
from active membership using procedures as
prescribed in Article VII, Section
2, of these Bylaws.
Section 5
Any member charged with conduct
unbecoming a Circle K member which may impugn or
reflect unfavorably on the good
name of Circle K International or Kiwanis International
can be removed from active membership
using procedures as prescribed in Article VII,
Section 2 of these Bylaws.
Section 6
a. Any member of This club
may resign his/her membership provided that all
indebtedness
to This club, to the New England district, and to Circle K International
has been
paid in full. Such resignations shall be accepted in writing by the secretary
and shall
become effective when accepted by the Board of Officers.
b. Membership in This club
shall automatically cease on September 30 of the same
calendar
year following graduation, or when a member fails to meet enrollment,
academic
or membership requirements.
Section 7
Any person whose membership in This
club has been terminated in any matter shall forfeit
all interest in any funds or other
property belonging to the club, and the right to use the
Circle K name, emblem, or other
insignia.
Section 1
The officers of This club shall
be a president, one or more vice-presidents, a secretary,
and a treasurer. Additional officers
may be elected to the board when requested by the
club and approved by the New England
Circle K District Board of Officers. These
officers shall constitute the Board
of Officers for This club. All officers shall be active
members in good standing with This
club.
Section 2
Elections of officers shall be held
at a regularly scheduled meeting at least two weeks prior
to the district convention. All
officers shall assume their official duties on April 1 following
their election. If the annual district
convention is held later than March 31 in any given year,
all officers shall assume their
official duties on April 15. They shall serve for one (1) year or
until their successors are duly
elected and installed. The outgoing president and secretary
of This club shall promptly certify
to the secretary/treasurer of the New England Circle K
District and to the International
Administrator the names, addresses and telephone
numbers of the newly elected officers.
a. All voting shall be done
by written ballot. The election of the president, vice
president,
secretary, and treasurer shall be conducted separately and using separate
ballots.
The election of the president shall be completed first and results announced
to the
body, followed by the vice president, secretary, and treasurer. Cumulative
voting,
absentee voting and voting by proxy shall not be allowed. When the number
of candidates
for any office shall exceed two (2), the following procedure shall be
followed:
i.
In the event that one candidate receives a majority of those votes cast
on the
first ballot, that candidate shall be elected.
ii.
In the event that no one (1) candidate receives a majority of those votes
cast
on the first ballot, those two (2) candidates receiving the highest number
of
votes, whose combined total constitutes a majority of those votes cast
on the
first ballot shall appear on the final ballot. The candidate receiving
the highest
number of votes on the final ballot shall be elected.
iii.
In the event that no one (1) candidate receives a majority of those votes
cast
on the first ballot, and the combined total of those two highest candidates
does not constitute a majority of those votes cast, the candidate receiving
the
lowest number of votes shall be eliminated. This procedure shall continue
until
two (2) candidates have a combined total which constitutes a majority of
those votes cast. These two candidates shall appear on the final ballot.
The
candidate receiving the highest number of votes cast on the final ballot
shall
be elected.
Section 3
The duties of the officers shall
be as follows:
a. The president shall be
the executive officer of This club and shall preside over all
meetings
of the club and the Board of Officers. The president shall appoint
committee
members, with the Board of Officers' approval, and be an ex-officio
member
of all standing and special committees. The president shall present the
views of
the club to the district in relation to the club. As the official representative
of the
club, the president shall promote the growth of Circle K on the campus
and
within
the community. The president shall cooperate fully with his/her sponsoring
Kiwanis
club and promote K-Family relations. He/she shall act as one of the
delegates
of the club to the district convention, and it shall be This person's
responsibility
to have This club represented at both the district and International
convention
by two voting delegates. The outgoing president, in conjunction with the
Kiwanis
and faculty advisors, shall make provisions for the training of the new
Board of
Officers prior to their installation. The president shall perform such
other
duties
as usually pertain to the office of president.
b. The vice president, in
the absence of the president, shall preside at all meetings of
This club
and of the Board of Officers, shall be directly responsible to the president
for all
committee activities, and shall chair the Steering Committee which shall
be
composed
of all committee chairpersons. The vice president shall also perform such
other duties
as usually pertain to the office, or as may be assigned by the President
of the
Board of Officers.
c. The secretary shall record
accurate minutes of the meetings; shall maintain the club's
permanent
records; shall update all addresses; shall be the official club
correspondent;
shall communicate with International, both representatives and the
office;
shall order club supplies; shall publish the club bulletin; and shall perform
such other
duties as pertain to This office or as may be assigned by the club
president.
d. The treasurer shall collect
and disburse member dues; shall prepare and adhere to
an approved
budget; shall maintain accurate records; shall transact business through
a bank
or school account; shall keep the Board of Officers informed of financial
strengths
and weaknesses of the club; shall have the books audited; shall
communicate
with district officers; shall file appropriate forms with the IRS if
necessary;
shall inform the sponsoring Kiwanis club of the club's financial status;
and
shall perform
such other duties as pertain to This office or as may be assigned by
the club
president.
Section 4
An officer may be removed for just
cause from office by a vote of two-thirds (2/3) of the
entire active membership of This
club upon the recommendation of a majority of the Board
of Officers. The club shall consider
the dismissal of an officer only after the Board of
Officers has held a hearing to determine
whether or not just cause for dismissal exists, and
have afforded the officer in question
the opportunity to be heard. In the event any officer
should be removed from office, the
officer shall be so notified in writing by the secretary
(or secretary/treasurer).
Section 5
In the event of a vacancy in the
office of president, the vice- president shall succeed to the
office. If two or more vice- presidents
hold office in the club, one of them shall be elected
to fill the vacancy by a majority
vote of the entire active membership of This club at the
next regularly scheduled meeting.
In the event of a vacancy in any other office, a majority
vote of the active membership of
This club present and voting at the next regularly
scheduled meeting shall elect a
member in good standing to serve for the remainder of the
unexpired term.
Section 6
No elected club officer may hold
a district office or an International office in addition to
their club office.
Section 1
The Board of Officers of This club
shall consist of the elected officers, the faculty advisor,
and the Kiwanis advisor. The faculty
advisor and Kiwanis advisor shall be nonvoting,
ex-officio members of the Board
of Officers.
Section 2
The faculty advisor shall be a member
of the administrative or academic staff of the
Massachusetts Institute of Technology.
The faculty advisor shall be elected in consultation
with the appropriate school officials,
and approved by a majority vote of the entire active
membership of This club present
and voting at a meeting designated by the Board of
Officers for This purpose. The faculty
advisor shall serve as liaison between the club and
school administration and help to
gain approval for club activities with the proper
authorities when necessary. The
faculty advisor shall participate as much as possible in
club activities.
Section 3
The well-being and strength of the
Circle K club shall be the responsibility of the
sponsoring Kiwanis club. The Kiwanis
club shall provide a Kiwanis Circle K Committee
to advise and counsel the Circle
K club while it is being formed and throughout its
existence. The chairperson of the
Kiwanis Circle K Committee shall serve as Circle K
advisor and shall be responsible
to the Kiwanis club for all Circle K activities. The Kiwanis
advisor shall participate as much
as possible in club activities and encourage other
Kiwanians to do the same.
Section 4
The duties of the Board of Officers
shall be to manage the business and to determine the
policies of This club; to determine
the nature and content of service activities in conjunction
with input received from the active
club membership; to plan and pursue membership
recruitment and development; to
maintain an operating budget and oversee disbursements
of funds; to counsel all committees;
to discipline members; and to perform such other
duties as deemed necessary by the
club, not inconsistent with the Constitution and Bylaws
of Circle K International.
Section 5
The Board of Officers of This club
shall meet at least twice per month during the school
year, and at least once during the
summer term, at a time and place that it shall determine,
and at such other times as the president
or a majority of the voting members deem
necessary.
Section 1
The president shall appoint, with
the approval of the Board of Officers, standing
committees for the purpose of assisting
in the development of club programs. Such
committees may include the following:
a. Membership Development and
Education: This committee shall devise effective
methods
of recruiting and educating members to provide the necessary manpower
for an
effective program of service. The committee shall consider all proposals
for
membership
and shall submit its recommendation to the Board of Officers.
b. K-Familiy Relations: This
committee shall work with other committees in preparing
inter-club
activities with Kiwanis and Key Club, and shall see that the membership
of This
Circle K club and its sponsoring Kiwanis club are cognizant of all areas
of
each organization
thereof.
c. Theme and Emphasis: The
committee shall plan projects and activities promoting
and supporting
the International theme and major emphasis programs as well as the
major emphasis
programs of the New England Circle K District during their
administrative
year.
d. Public Relations: This
committee shall be responsible for informing the campus and
local community
of the club's activities and goals through the use of articles,
photographs,
local and campus newspapers, radio, television, and through meetings
with the
administration of This college/university.
e. Social: This committee
shall plan activities which will promote fellowship and
strengthen
friendships within the club and throughout the entire K-Family.
(Note: The club is not limited to the committees specified above.)
Section 2
The president shall be empowered
to appoint assistants, individuals, or special committees
to help with the administrative
operation of This club. All appointments shall be approved
by the Board of Officers in consultation
with the faculty advisor and/or the Kiwanis
advisor. The president shall clearly
define the responsibilities of these appointments, and
their terms shall expire at the
end of the administrative year, or at such time during the year
when the president determines that
their responsibilities have been fulfilled.
Section 1
Each active member shall pay to
This club an annual dues of $2.00. The amount of these
dues shall be determined by a two-thirds
(2/3) vote of the active members of This club
present and voting at any regularly
scheduled meeting.
Section 2
This club shall pay to the New England
Circle K District for every active member an
annual dues of $6.00, due on October
1 of each year and considered delinquent on the
same day International dues are
delinquent, or on the days specified in the District Bylaws.
In no case shall the district dues
exceed ten dollars ($10.00 US currency) per annum per
active member.
Section 3
Revenue may be derived from other
sources in such a manner as may be determined by
the Board of Officers. The MIT Circle
K Club shall never sponsor or participate in any
manner in a lottery, raffle, drawing,
or game of chance for the purpose of raising funds, or
shall employ a lottery, raffle,
drawing, or game of chance in connection with any
fundraising activity, unless This
club has received the prior approval of the Circle K District
Board of Officers and the sponsoring
Kiwanis District Board of Trustees. Such approval
so granted does not constitute official
endorsement of such activities by Circle K
International or Kiwanis International.
Any lottery, raffle, drawing, or game of chance so
approved must not contravene any
laws, mores, customs or traditions of the country, state
or province in which the Circle
K club exists. The club shall not directly or indirectly
engage in any activity which may
impugn or reflect unfavorably on the good name of Circle
K or of Kiwanis.
Section 1
If permitted by state, provincial
or national law, This club may incorporate as a nonprofit
corporation subject to the approval
of the Circle K International Board of Trustees, but
only by the name designated on its
Charter of Organization, such as the "Circle K Club of
MIT." This club shall agree, as
a condition precedent to incorporation, that it will, as an
incorporated body, abide by these
Bylaws, the Bylaws of the New England Circle K
District, and the Constitution and
Bylaws of Circle K International then in force, or
thereafter, from time to time, amended.
Section 1
The current edition of "Robert's
Rules of Order Newly Revised" shall be the parliamentary
authority for all matters of procedure
not specifically outlined in these Bylaws, or in the
Bylaws of the New England Circle
K District, or in the Constitution and Bylaws of Circle
K International.
Section 1
These Bylaws should be reviewed
annually to maintain consistency with the Standard
Form for Club Bylaws, New England
Circle K District Bylaws and the Constitution and
Bylaws of Circle K International.
Amendment procedure requires a two-thirds (2/3) vote
at any regular meeting of This club,
providing that written notice of any proposed
amendments shall have been distributed
to the active membership at least two (2) weeks
prior to the meeting at which the
proposals are to be considered. All such amendments
must be consistent with the Bylaws
of the New England Circle K District and the
Constitution and Bylaws of Circle
K International, and shall become effective only upon
their approval by the New England
Circle K District Board of Officers and the Circle K
International Board of Trustees.
Section 1
The Circle K Club of the Massachusetts
Institute of Technology agrees to abide by the
rules and regulations of the Association
of Student Activities, and its executive committee.
This Constitution, amendments to
it, and the Bylaws of This organization shall be subject to
review by the ASA executive Committee
to insure that they are in accordance with the
aforementioned rules and regulations.
